Classified Professionals
Staffing Request Form
Office Use Only
Rec. Date: ___________
Fiscal Year: __________
Program Review: _____
Please fill out one form for each classified staff position that you are requesting for your division/unit. This form
is to be submitted as an appendix in your program review each fiscal year and a copy should be forwarded to
the classified prioritization chair. For positions requested outside the program review cycle (e.g., retirements,
resignations, grant/categorical funded positions), this form should be submitted to the classified prioritization
chair and will be used for information/tracking purposes. (Please see the program review website for more
information.)
Division/Unit:
Position Title Requested:
Request Number (i.e., 1 + # of times position requested, but not granted, in past five program reviews):
Please indicate if this is a request for/to:
Fill a currently vacant position (Must attach District job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
Increase of an existing position (Must attach District job description; see Classified Prioritization Chair for assistance.)
from:
9,
10,
11 month
to:
10,
11,
12 month
from:
%
to:
%
■ New position (Must attach proposed job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
12
40
Estimate Increase / Proposed Annual Salary Cost:
(assume step 1 for vacant position)
$
Note: total cost of position will include salary + benefits.
Funding Source:
General
Categorical
Grant
Grant name:
%
%
%
Justification:
Why is this position necessary?
Degree Works is a Degree Audit program purchased by Chabot College a few years ago but have not
been implemented and release due to a lack of personnel available to update and facilitate program.
The Degree Work coordinator primary role will be to update the degree audit program, train users and
maintain program to ensure accuracy. The Degree Works program will provide a tool to guide
students, counselors and evaluator in course planning. The degree audit will be considered unofficial
but serve as a guide. The official degree audit will still be performed by evaluators. Degree Works will
serve our students, counselors, student services and entire institution.
What educational programs or institutional purposes does this position support? How does the request
relate specifically to your Program Review, the College’s Strategic Plan, and/or Accreditation Recommendations?
The Degree Works Coordinator position speaks directly to many of the College Strategic Plan
Initiatives. The ones that standout the most are:
Learn more about our students - Degree works can serve as a tool for gathering accurate data and
information about our students. This information can be used to support student progress and success.
Help students to monitor their progress along their pathway - Degree works provides students with a
reliable resource for monitoring their progress toward various educational goals. This supports
students in taking ownership and initiatve of their education.
Help the undecided to define a career/ed goal - Degree works allows students to easily view their
progress toward various educational goals. This is a valuable tool for students and counselors when
dicussing decision making and educational goals.
Secure funding to support this goal - SSSP funding speaks directly to this position.
Where will the individual work? To whom will the person report? Are there any special equipment/facilities needs
to be considered?
The Degree Works coordinator will work out of Admissions and Records and report to the Director of
Admissions and Records. It would make sense for this person to have a close relationship with our
current evaluators. Technology such as duel screen computer and access to student records will be
need to update the Degree Works program.
What is the consequence of not funding this position?
The consequence of not funding this position will result in an inability to make use of a valuable
resource, the Degree Works program. Counselors and Evaluators will continue to perform degree
audit by reviewing each student record, requirement by requirement, unit by unit each time we work
with a student, which leads a tremendous amount of duplicated work and wasted resources. Students
will perform inaccurate self degree checks and continue to have trouble calculating units and GPA
when applying for transfer.
What alternative approaches have been considered in meeting the programmatic demands of this request?
Admissions and Records has been working to find currently employed personnel to update the Degree
Works program so that it can be release for campus use, however the demand of this endeavor is
tremendous and beyond the description of our current personnel. To update and implement Degree
Works, the campus needs a team working on updates and training. This can start with hiring one
Degree Works coordinator to get things started and better understanding of the program.
How will the campus community (students, staff, faculty, and community) be positively impacted by filling this
position?
The campus community will benefit tremendously from this position. This position will serve as a first
step in getting Degree Works ready for use for the entire campus. Students will have a reliable place
they can go to view their own progress. Counselors will be able to view a student's progress and
immediately work with the student to support them toward completion. Evaluators can use Degree
Works as a guide and grant a greater number of degrees in a timely manner. Degree works also
serves to increase the number of student education plans and accurately captures the service, which is
a requirement of SSSP.
What other personnel currently provide support to this program and these students?
Evaluators and Counselors perform manual degree audit for each student who requests one. The
amount of human resource used to perform manual degree audit will be save with a reliable and
accurate Degree Works program. It also lowers the chances of human error. Many colleges have a
reliable degree audit system for students, counselors and evaluators to use as a guide in degree
checks and education planning, however evaluators and counselors will still play a vital role in official
degree checks and granting degrees.
Requested by:
Area Manager Notes/Response:
Date:
Area Manager:
Date: