Classified Professionals
Staffing Request Form
Office Use Only
Rec. Date: ___________
Fiscal Year: __________
Program Review: _____
Please fill out one form for each classified staff position that you are requesting for your division/unit. This form
is to be submitted as an appendix in your program review each fiscal year and a copy should be forwarded to
the classified prioritization chair. For positions requested outside the program review cycle (e.g., retirements,
resignations, grant/categorical funded positions), this form should be submitted to the classified prioritization
chair and will be used for information/tracking purposes. (Please see the program review website for more
information.)
Division/Unit: AHSS/Theater Arts
Position Title Requested: Performing Arts Outreach Specialist (Publicity/Marketing/Box Office Management)
Request Number (i.e., 1 + # of times position requested, but not granted, in past five program reviews): 3
Please indicate if this is a request for/to:
☐ Fill a currently vacant position (Must attach District job description; see Classified Prioritization Chair for assistance.)
hours per week
months per year
☐ Increase of an existing position (Must attach District job description; see Classified Prioritization Chair for assistance.)
from: ☐ 9, ☐ 10, ☐ 11 month
to: ☐ 10, ☐ 11, ☐ 12 month
from:
%
to:
%
☐ New position (Must attach proposed job description; see Classified Prioritization Chair for assistance.)
12
hours per week
months per year
■
Estimate Increase / Proposed Annual Salary Cost:
(assume step 1 for vacant position)
$ 50,072
Note: total cost of position will include salary + benefits.
Funding Source:
☐
✔ General
☐ Categorical
☐ Grant
Grant name:
%
%
%
Justification:
Why is this position necessary?
Theater Arts, Music, Music Technology, Photography and Art all are areas that interface and interact
with the on-campus and surrounding communities. From these communities we build and interact with
audiences. These audiences need to be communicated with clearly, efficiently, continuously and in
multiple guises. Currently, and for many years, this crucial interaction has been left entirely up to
individual instructors in each of these programs. None of these instructors have backgrounds in
marketing or box office. Not only that, they are really not even being paid to do this work. But, because
the work instructors and students in the arts do requires audience, it gets done; Not extremely well,
and not in a way that matches contemporary expectations of Marketing/Outreach and Box Office
What educational programs or institutional purposes does this position support? How does the request
management, but as best as we can do.
relate specifically to your Program Review, the College’s Strategic Plan, and/or Accreditation Recommendations?
Because the work is done by faculty within each individual program, there is no cohesive overall look
MUSIC,
THEATER
ARTS, MUSIC
ARTgets
and produced
PHOTOGRAPHY
all would beand
directly
or
strategy
to the materials
that getTECHNOLOGY,
produced. And what
is very inconsistent
spotty.
andmuch
significantly
impacted
byto
this
hire. what we do to our audiences and support student productions
So
that could
be done
connect
In multiple
Program
Reviews
have
requested
various versions
of this
Each
of these
and
the campus
does
not get we
done,
because
all instructors
have time
for position.
is the bare
minimum.
programs
needs
to be able
to communicate
with and
an audience.
For each
of these
For
the Arts
at Chabot
College
to have a serious
and develop
meaningful
presence and
awareness
onareas,
campus
audience
trulycommunities
connected toit pedagogy;
artist
in all fields
workaintrained
relationship
to community
and
to on
and
in ourislocal
is absolutely
necessary
to have
professional
who can
take
audience
that interaction
a significant
how students
learn productions.
their discipline. Because of this,
this
work. -Students
across is
campus
shouldpart
be of
connected
to student
the connection
to community
and toofaudience
connected
the stated
the Strategic
The
fact is, marketing
and ticketing
today is is
a whole
new to
world,
and wegoal
areof
currently
not Plan of
clarifying pathways.
quick example,
a student
for a fulland
house
as media
opposed
40 people
participating
in it andAs
nota capable
of participating
in performing
it. Online ticketing
social
aretothe
gives them
very different
picture ofbuilding.
what being
about.
Likewise,
an art
exhibit But,
opening
standard
foraoutreach
and audience
Wean
willactor
soonishave
online
ticketing
software.
there is
humming
with
community
in to check
out the
as opposed
to a small
group
of family for
andit
no
one who
knows
how to coming
use it. Although
faculty
willwork
be trained
in the basics
of this
technology,
friends,
gives
a student
completely
different
sense
of theprofessional
path that they
on, as
to
be used
in an
efficientaand
fully effective
way,
a trained
is aare
must.
Andwell
as as
for inspiration
the use of
to takemedia,
their study
work
to another
level.
social
againand
there
is no
way faculty
whose jobs are to teach people how to play music, act,
create art, do not have the time or the know - how to make full use of these vital tools.
Where will the individual work? To whom will the person report? Are there any special equipment/facilities needs
to be considered?
The individual would work on campus, presumably with an office in either the 1100 Building (where all
of the Arts faculty offices are) or in the 400 Building. He or She would report to the VP of Administrative
Services, The Dean of AHSS and the program coordinators of the various arts programs.
Beyond an office and a computer, they would not need special equipment or facilities.
What is the consequence of not funding this position?
If this position is not funded, we will not be able to coordinate the outreach efforts of the aformentioned
programs. And the outreach that does exist will continue to be anemic and out of date. There will be
no oversight of marketing and publicity and therefore no cohesion in marketing approaches between
the various programs. The use of new technology (Vendini) will be minimal at best and the use of
social media will be next to non-existent.
In our current state, it is also worth noting, the college is missing out on potential revenue from ticket
sales to the many events occurring on our campus that the community doesn't ever get to find out
What
alternative
have been
considered
in meeting
theoffice,
programmatic
demands
of increased
this request?
about.
With theapproaches
right professional
help
in outreach
and box
revenue
could be
dramatically.
And without
that help, it will
remain
untapped.
We
have, at times,
hired professional
experts
to cover
some of the work described here. We have also
Also,
without
a
box
office
manager,
there
will
be
no
takeThe
overall
forhave
the
made some use of student assistants to get some ofone
thewho
workcan
done.
hiresresponsibility
in these cases
handling
money
generatedbudgets
from boxfrom
office
This becomes
more
complex
issue
we move
been
paidofout
of cocurricular
thesales.
programs
that have aone,
and
for those
whoas
don't,
they
towards
online
ticketing.
Online
ticketing,
by
itself,
is
an
involved
new
technology
for
us
that
requires
are not in a position to even take that step. This approach also leaves out any chance of vision
training and
knowledge
to be
run correctly.
Without this position filled, once again faculty will be left to
amongst
all arts
programs
coming
to fruition.
run this system on their own, which will happen with varying levels of efficiency.
How will the campus community (students, staff, faculty, and community) be positively impacted by filling this
position?
This position has the potential to have great impact on all of these groups. Currently most students,
faculty and staff have no idea what shows and performances are going on on the campus. It is very
challenging to get the word out in an effective way, without the people power to make it happen. If this
position were filled, the campus community would become aware of everything that is going on, as well
as have greater awareness and ability to purchase tickets for events.
Between Theater Arts, Music and Art there are close to 100 events each academic year. Having proper
marketing, box office and outreach will elevate the presence of these events and could potentially
What
supportpart
to this
and life
these
makeother
thempersonnel
becomecurrently
a much provide
more integral
of program
the cultural
of students?
the campus.
Awareness of the these events in our communities will also have the effect of increasing excitement
As stated before, the only personnel available to do this work currently are the faculty members of
about the arts, which would most likely have impact on the growth of both FTEF and FTES for each of
each of these programs and whatever professional experts or student assistants they hire. And, again,
these programs. Students in the Arts need this support for their productions to thrive and students
none of these people are professionals in these critical areas of marketing and box office.
outside of the Arts need to be connected to their campus through Arts and events.
Requested by:
Dov Hassan
Area Manager Notes/Response:
Date:
1/8/2016
Area Manager:
Date: