1516 Program Review – Veterans Services – Year 2
Chabot College
Student Services
Program Review Report
2015 -2016
Year 2 of
Program Review Cycle
Submitted on 11/4/2014
Contact:
Rozen Bondoc, Veterans Benefits Specialist
Paulette Y. Lino,Director of Admissions &
Records/International Students/Veteran
Final Forms, 9/29/14
1516 Program Review – Veterans Services – Year 2
Table of Contents
Recap of Year 1
Section 1: Where We’ve Been
Section 2: Where We Are Now
Section 3: The Difference We Hope to Make
___ Year 2
Section A: What Progress Have We Made?
Section B: What Changes Do We Suggest?
Required Appendices:
A: Budget History
B1: Course Learning Outcomes Assessment Schedule
B2: “Closing the Loop” Assessment Reflections ...................................... N/A
C: Program Learning Outcomes............................................................... N/A
D: A Few Questions ................................................................................. N/A
E: New Initiatives
F1: New Faculty Requests
F2: Classified Staffing Requests
F3: FTEF Requests
F4: Academic Learning Support Requests ............................................... N/A
F5: Supplies and Services Requests
F6: Conference/Travel Requests
F7: Technology and Other Equipment Requests
F8: Facilities
1516 Program Review – Veterans Services – Year 2
Recap of YEAR ONE
Note: Chabot is in the process of creating our next Educational Master Plan, to last six years.
Educational Master Plans are generally large enough in scope to be flexible. They are used in
particular at the District Level to guide in facility and community planning.
Please take this moment to reflect on your program’s larger term vision(s) and goals (6 years),
and to incorporate them into Program Review under the section “The Difference We Hope to
Make” as a separate paragraph or otherwise. The drafters of the Educational Master Plan will
be mining Program Review for contributions to the plan, with a commitment to read what
programs have submitted. IR has offered to work with programs to determine future market
trends to be incorporated into this year’s program review in relation to long-term goals. Please
contact Carolyn Arnold for support. We will have other avenues to communicate with the
Educational Master Plan Consultants. This is simply one avenue.
1. Who We Are
Limit your narrative to no more than one page.
Describe your unit--your mission, vision, responsibilities and the goals of your area. How does
your unit support other student services, administrative, and academic units? What impact do
you have on student learning? Describe the number and types of staff in your office, both now
and historically.
The Veterans Services Office (VSO) is primarily responsible for administration of veterans’ education
benefit programs through the Department of Veterans Affairs. The Veterans Services Office provides
efficient and timely services to student veterans. We connect our student veterans to the appropriate
college and community resources that will enable them to successfully transition from military to college
life. Additionally, the VSO provides other resources, such as academic planning, financial aid information,
and mental health counseling referrals.
Chabot College has continuously provided support services to veterans. These services have been
expanded by collaborating with VA Palo Alto Health Care System, Employment Development Department
(EDD), local congressional constituent, and various veterans’ organizations to assist with veteran specific
needs in employment, health care and VA benefit claims.
With the implementation of the VA work study program from the Department of Veterans Affairs, the
Veterans Services Office hired three veteran students. With their assistance, the Veterans Services Office
provides efficient and timely customer service in assisting student veterans on how to navigate through
Chabot College.
Another accomplishment of the VSO is the implementation of a veterans orientation. In the past,
veterans attended a general orientation session or group orientation with Special Programs. Now with
the veterans orientation, they have a personalized orientation that caters specifically to VA education
benefits as well as connecting with other student veterans and veteran community services. This
orientation is held one week prior to start of the fall semester and expects to serve about 30 to 40 new
student veterans to Chabot College. The delivery method of this orientation is held in a group setting and
1
1516 Program Review – Veterans Services – Year 2
provides information on priority registration procedures, college academic policies and regulations,
campus resources, policies on VA education benefits, and off campus veterans resources such as VA Palo
Alto Healthcare System and Employment Development Department (EDD). In addition, this orientation
provides an opportunity for student veterans to meet other student veterans in developing a supportive
community while on campus.
Furthermore, the Veterans Services Office works closely with the Student Veterans Organization (SVO) to
help understand the needs of student veterans on campus and build a connection with the Student
Senate of Chabot College. In September 2014 a 5K run/fun walk was held to focus health and veterans
awareness on Chabot College. Participants of this events included student veterans, faculty, staff and
other veteran related groups. Succinctly, more events similar are in the planning stages.
2. Where We Are Now
Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service
Area Outcomes Inventory) prior to writing your narrative. Limit your narrative to no more than
two pages.
As you enter a new Program Review cycle, reflect on your achievements over the last few years.
What did you want to accomplish? What are your Student Learning Outcomes (SLOs) and
Service Area Outcomes (SAOs), and what progress have you made toward achieving them?
Describe how changes in resources provided to your office have impacted your achievements.
What are you most proud of, and what do you want to continue to improve?
Discuss important trends that will have a significant impact on your unit over the next three
years. Those could include technology, facilities, equipment, student demand. What
opportunities and challenges do your foresee in the next three years?
•
•
•
•
Increased participation in Veterans Services workshops enhances staff skills to work with active
military and veterans to address the national effort to provide more learning opportunities and
support for military service personnel.
Held campus veterans events to demonstrate the college’s commitment to all veterans and build
camaraderie among student veterans.
Partnership with community resources such as VA Palo Alto Health Care System, Employment
Education System (EDD), and local congressional constituents to assist with veteran related matters.
Veterans Resource Center (VRC) is now operational and temporarily located in room 2345. This
location has served as an area where student veterans can study and network with other student
veterans. Three faculties and one classified professional moved their office hours over to the VRC in
order to help support its operation.
The Veterans Services Specialist was able to hire three student veterans through the VA Work Study
Program with the Department of Veterans Affairs. These VA work study student provide excellent and
efficient customer service by assisting student veterans with navigating through Chabot College and
referrals to veteran specific agencies.
In addition to the Veterans Services Office, the Veterans Resource Center temporarily located in room
2345 has been open to student veterans. This location has served as an area where student veterans can
study and network with other student veterans. Three faculty members have donated their office hours
2
1516 Program Review – Veterans Services – Year 2
to maintain the operations of the VRC. A permanent location has been identified in room 2351, currently
the Learning Connection Center.
Concurrently, the next step would be to work on planning and obtaining equipment, furniture and
supplies needed for the permanent location. Additionally, increased staffing will be needed by hiring.
These are challenges that we would face once we move forward with the VRC. Especially with the
budget constraints we currently have, it would be difficult to identify where the funds would be coming
from.
3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategies at
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdfprior to completing your
narrative. Please complete Appendices E (New Initiatives) and F1-3 and 5-8 (Resource
Requests) as relevant to your needs to further detail your narrative. Limit your narrative to
three pages, and be very specific about what you hope to achieve, why, and how.
•
•
•
•
What initiatives would you like to undertake to improve or strengthen your unit or to
address demand for your services?
What initiatives are underway in your area, or could you begin, that would support the
achievement of our new Strategic Plan goal and strategies and/or improve student
learning?
Identify specific, measurable goals and the resources needed to achieve them.
Over the next 6 years, what are your longer term vision(s) and goals? (Ed Master Plan)
Currently, the Veterans Services Office (VSO) serves about 30 to 50 veterans weekly during the Fall and
Spring semester when veteran enrollment is approximately 40. At its peak period, it serves about 50 to
70 student veterans weekly. With the increasing student veterans population, student veterans ask for
assistance beyond certification of veterans education benefits. These needs include assistance with
unemployment benefits, readjustment issues, physical and mental health injury, etc. To improve veterans
services, a decision has been made to expand services through the Veterans Resource Center.
The Veterans Resource Center (VRC) will be the central location to provide comprehensive services to
support the existing veteran population while preparing for expected growth of veterans on campus.
Through the VRC, student veterans receive academic and mental health support as well as referral to
veterans services organizations and connection with VA health care system.
In an effort to expand our veterans services, President Susan Sperling dedicated a space for Chabot
College student veterans through the Veterans Resource Center. This space will provide a central
location where veterans and service members can support one another, access education and health
resources, and raise veteran awareness in the community.
Although a space has been dedicated, personnel and an operation plan are required to coordinate these
extended services. The following staffing will be needed in order for the Veterans Resource Center to
function:
1. A Classified Professional will be responsible for daily activities and operation of the center.
3
1516 Program Review – Veterans Services – Year 2
2. Reclassification of Veterans Specialist to Veterans Coordinator to foster the creation of a
veterans program structure by performing outreach to various veterans service organizations,
organize veteran specific events, improve awareness training to faculty, staff, and students
about specific veterans issues and organize programs such book loan program, laptop loan
program, etc.
3. An academic counselor is needed to assist in specific veterans academic matters such as
academic planning for using the GI Bill and military tuition assistance. The counselor will need to
dedicate at least 5 hours a week at the VRC meet with student regarding their academic goals.
_X_ YEAR TWO
Note: Chabot is in the process of creating our next Educational Master Plan, to last six years.
Educational Master Plans are generally large enough in scope to be flexible. They are used in
particular at the District Level to guide in facility and community planning.
Please take this moment to reflect on your program’s larger term vision(s) and goals (6 years),
and to incorporate them into Program Review under the section “What Changes Do We
Suggest” as a separate paragraph or otherwise. The drafters of the Educational Master Plan will
be mining Program Review for contributions to the plan, with a commitment to read what
programs have submitted. IR has offered to work with programs to determine future market
trends to be incorporated into this year’s program review in relation to long-term goals. Please
contact Carolyn Arnold for support. We will have other avenues to communicate with the
Educational Master Plan Consultants. This is simply one avenue.
A. What Progress Have We Made?
Complete Appendices A (Budget History), B1 and B2 (CLO's), C (PLO's), and D (A few questions) prior to
writing your narrative. You should alsoreview your most recent success, equity, course sequence,
and enrollment data at http://www.chabotcollege.edu/ProgramReview/Data2014.asp
In year one, you established goals and action plans for program improvement. This section asks
you to reflect on the progress you have made toward those goals. This analysis will be used by
the PRBC and Budget Committee to assess progress toward achievement of our Strategic Plan
and to inform future budget decisions. It will also be used by the SLOAC and Basic Skills
committees as input to their priority-setting process. In your narrative of two or less pages,
address the following questions:
•
•
•
•
What were your year one Program Review goals?
Did you achieve those goals? Specifically describe your progress on the goals you set for
student learning, program learning, and Strategic Plan achievement.
What are you most proud of?
What challenges did you face that may have prevented achieving your goals?
4
1516 Program Review – Veterans Services – Year 2
•
Cite relevant data in your narrative (e.g., efficiency, persistence, success, FT/PT faculty
ratios, SAO/PLO assessment results, external accreditation demands, etc.).
The Veterans Services year one Program goal was to establish an operational budget for the Veterans
Resource Center (VRC). Currently, the Veterans Resource Center (VRC) has a temporary location in
building 2300, room 2345. This temporary location is monitored by faculty members who have donated
their office hours to keep the VRC operational for student veterans. However, the VRC has limited hours
available for student veterans to access and limited equipment to handle the number of visits. Currently,
the VRC has three computers and three desks. They are currently open for only 5 hours per week due to
shortage of faculty hours. By expanding hours and services through VRC, more student veterans will be
able to use it.
Another goal is to expand services through the Veterans Service Office (VSO) by offering timely and
efficient service. The VSO has achieved this goal by its participation in the VA Work Study Program. This
program is a benefit from the Department of Veterans Affairs that allow student veterans receiving VA
benefits to work in the office with a paid allowance from the VA. This program provided the VSO
extended hours by allowing the office to be open throughout the week and accommodate student
veterans academic and administrative needs. Additionally, a counselor has been assigned scheduled
hours to assist student veterans with academic planning in coordination with their academic goals.
Lastly, the VSO held its first veterans orientation prior to the start of fall 2014 semester. This orientation
provided an in-depth session about veterans benefits/eligibility and how to navigate through the VA
system and Chabot College student life.
B. What Changes Do We Suggest?
Review the Strategic Plan goal and key strategiesat
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdfprior to completing your
narrative. Please complete Appendices E (New Initiatives) and F1-8 (Resources Requested) to
further detail your narrative. Limit your narrative to two pages, and be very specific about
what you hope to achieve, why, and how.
•
•
•
•
•
•
Given your experiences and student achievement results over the past year, what
changes do you suggest to your course/program improvement plan?
What new initiatives might you begin to support the achievement of our Strategic Plan
goal?
Do you have new ideas to improve student success as supported by your area?
What are your specific, measurable goals? How will you achieve them?
Would any of these require collaboration with other disciplines or areas of the college?
How will make that collaboration occur?
Over the next 6 years, what are your longer term vision(s) and goals? (Ed Master Plan)
Veterans Services seeks to expand services through the Veterans Resource Center. However, it needs an
operational budget to support the oversight of daily activities by a Classified Professional or
Administrator. Ideally, functions of the VRC would include tutoring services, resume/employment
workshops, academic counseling services, outreach liaison from veterans institutions, and a
study/computer area.
5
1516 Program Review – Veterans Services – Year 2
Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC,and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years and
the impacts of funds received and needs that were not met. This history of documented need
can both support your narrative in Section A and provide additional information for Budget
Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the budget
decisions.
Category
Classified Staffing (# of positions)
Supplies & Services
Technology/Equipment
Other(Conference & Travel)
TOTAL
2014-15
Budget
Requested
1.25
$3,500
$4,000
$3,500
0
0
0
0
0
2014-15
Budget
Received
2015-16
Budget
Requested
1.25
$3,500
$10,000
$3,500
2015-16
Budget
Received
1. How has your investment of the budget monies you did receive improved student learning? When
you requested the funding, you provided a rationale. In this section, assess if the anticipated
positive impacts you projected have, in fact, been realized.
Veterans Services has not received an increase in funding over the past years. In fact, budget for
Veterans Services has been reduced.
2. What has been the impact of not receiving some of your requested funding? How has student
learning been impacted, or safety compromised, or enrollment or retention negatively impacted?
It is important for the Veterans Benefit Specialist to attend the annual WAVES (Western Association of
Veterans Education Specialists) and NAVPA (National Association of Veterans Program Administrators)
conference. Unfortunately, it has been challenging to find funding somewhere else in order to send staff
to attend this much needed annual conference. In this conference, we get updates on new federal
regulations, best practices, and technology updates – on how we can better serve our veteran students.
Not being able to attend this conference may compromise our certification process for not having
updated information.
Additionally, with a location for the Veterans Resource Center identified by the College President, there is
a need to have a staff to oversee the resource center. We won’t be able to make the resource center
available to Veteran students if there’s no staffing in place.
Appendix B1: Student Learning Outcomes and/or Service Area Outcomes
Assessment Reporting Schedule. Note: If your service area does not offer
courses, skip the sections related to courses (B2, B3, and/or other sections related
to courses) and instead complete the Service Area Outcome section below.
6
1516 Program Review – Veterans Services – Year 2
Service Area Outcomes:
Audience:
Purpose:
Instructions:
SLO/SAO
How
Measured
Results/Discussion
Survey,
On-going
Direct
To provide comprehensive
information of VA education benefits observation
of
application process to all selfbehavior,
identified Veterans and eligible
attitude of
dependents enrolled at the college.
veteran
student
Survey
Goal is to have at least 70 %
SAO #2:
of Chabot Veteran students
Provide orientation to Chabot
attend the orientation
Veteran students – informing them
informing them of the new
of the new Student Success and
Student Success Task Force
Support Program (SSSP) pertaining
initiative.
to priority registration, meeting the
core requirements and showing
them the path to completion of their
educational goals.
SAO #1:
SAO #3:
System
data
Goal is to have Chabot
Veteran students have a
“developed educational
plan” in place.
SAO #4:
Survey,
Direct
observation
of
behavior,
attitude of
veteran
student
Goal is to have Chabot
Veteran students be more
informed of the different
financial assistance
available to them. They will
have more information and
support.
Collaborate with Counseling on
having “developed student
education plans” for Chabot Veteran
students.
Provide awareness of other financial
assistance outside GI Bill benefits
such as FAFSA, Board of Governor’s
Fee Waiver, Chabot College
Scholarship through ASCC, Title 5
and other Federal funding.
7
Documentation (Where
can assessments be found?
Provide link if possible)
1516 Program Review – Veterans Services – Year 2
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support
of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both
internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student learning?
The Veterans Resource Center (VRC) will be the central location to provide comprehensive services to support the existing veteran population
while preparing for expected growth of veterans on campus. Through the VRC, student veterans receive academic and mental health support as
well as referral to veterans services organizations and connection with VA health care system.
What is your specific goal and measurable outcome?
The goal is to establish the Veterans Resource Center (VRC) with appropriate staffing, furniture, equipment, supplies and personnel – in order for
the Veteran students to utilize the VRC.
What is your action plan to achieve your goal?
Target
Completion
Date
2015-2016
Required Budget (Split out
personnel, supplies, other
Activity (brief description)
categories)
Request to re-classify Veterans Benefits Specialist to Veterans
1 Classified Professional reCoordinator
classification = $4,360.00
Request to have a Classified Professional staff for the Veterans 2015-2016 1 Classified Professional
Resource Center (VRC)
position = $41,848.00 +
benefits
Request to have furniture to furnish the Veterans Resource
2015-2016 $20,000
Center
Request for equipment such as computers & printers needed
2015-2016 $10,000
for the VRC
Request for office supplies such as toners, paper, pens, and
2015-2016 $7,500
other office supplies
8
1516 Program Review – Veterans Services – Year 2
How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions 1
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain Re-classify Veterans Benefits Specialist to Veterans Coordinator
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from):College Funding
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain: A location has already been identified for the Veterans Resource Center. However, modifications for the new
location are needed to accommodate the needs and operation of the VRC.
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain: The project will most likely need subcontractors to facilitate the move and modification of the veterans resource
center.
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
9
1516 Program Review – Veterans Services – Year 2
Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Audience: Faculty Prioritization Committeeand Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Discussanticipated improvements in student learning and contribution to the Strategic
Plangoal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent
three years, student success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2013.cfm.
1. Number of new faculty requested in this discipline: ___
STAFFING REQUESTS (1000) FACULTY
PLEASE LIST IN RANK ORDER
Faculty (1000)
Position
Description
Program/Unit
Division/Area
Counselor
A dedicated counselor for student veterans who will assist and
guide students in achieving their educational goals.
Veterans Services
Student Services
Rationale for your proposal. Please use the enrollment management data. Data that will strengthen your rationale include FTES trends over
the last 5 years,FT/PT faculty ratios,recent retirements in your division, total number of full time and part-time faculty in the division, total
number of students served by your division, FTEF in your division, CLO and PLO assessment results and external accreditation demands.
Historically, there was a dedicated Counselor for veteran students. However, when this Counselor retired, there’s no longer a dedicated
Counselor for veterans. Students are referred to the Counseling Dept – but most Counselors are booked months in advance. It is sometimes
difficult for students to get an appointment – and it is needed because veteran students need an Educational Plan.
2. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from
advisory committees or outside accreditation reviews that is pertinent to the proposal.
The Veterans Committee and the Student Veterans Organization supports this idea – to better serve veteran students with their needs.
10
1516 Program Review – Veterans Services – Year 2
Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions(new, augmented and replacement positions).Remember, student assistants are not to replace Classified Professional staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded,
include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested: __1.07__
STAFFING REQUESTS (2000) CLASSIFIED PROFESSIONALS
Position
Re-classification of Veterans
Benefits Specialist to Veterans
Coordinator
Classified Professional Staff (2000)
Description
Program/Unit
Justification:
Veterans Services
Currently, the Veterans Services
Office is staffed by one full-time
Classified Personnel. The
Veterans Benefits Specialist is
responsible to administer
education benefits and serves
as the liaison between students
and student services. The
responsibility of the Veterans
Benefits Specialist goes further
than administration of
education benefits. This position
has evolved to include
coordination of veteran events
on campus as well as
collaborating with the Student
Veterans Organization and
11
PLEASE LIST IN RANK
ORDER
Division/Area
Student Services
1516 Program Review – Veterans Services – Year 2
external veterans services such
as Employment Development
Department, Oakland Vet
Center, and local congressional
representatives. These
responsibilities have been
developed as the different
needs of veterans have been
identified. Additionally, this
position should be aligned with
the Veterans Coordinator at Las
Positas College. They currently
have the same function but
different range/classification.
Funding Source:
General Funds
This position will be reporting
to:
Director of Admissions & Record
Students Services Assistant (1.0
FTE)
Justification:
This is a new position that will
Student services assistant will
maintain the daily operations
and activities of the Veterans
Resource Center (VRC).
Additionally, coordinate with
Veterans Coordinator in
assisting outreach services and
veterans events.
Veterans Services
12
Student Services
1516 Program Review – Veterans Services – Year 2
Funding Source:
General Funds
Is the work currently being
done by other employees?:
No.
This position will be reporting
to:
Director of Admissions &
Records
Consequence of not funding
position:
With no personnel to oversee
the Veterans Resource Center
(VRC), it won’t be able to stay
open for students to utilize.
Positive impact:
This position will oversee the
daily operations of the Veterans
Resource Center (VRC) –
allowing students to come and
utilize the center at different
times of day. This position will
also coordinate with the
Veterans office on any outreach
services and veterans events.
13
1516 Program Review – Veterans Services – Year 2
STAFFING REQUESTS (2000) STUDENT ASSISTANTS
Postion
Veterans Services Student Assistant
Student Assistants (2000)
Description
Program/Unit
Provides efficient and timely
customer service in assisting
student veterans on how to
navigate through Chabot
College and perform veteran
outreach activities. Additional
duties include filing, answering
phones, and scanning.
Veterans Services
PLEASE LIST IN RANK
ORDER
Division/Area
Student Services
2. Rationale for your proposal.
To expand veterans services at Chabot College, Veterans Resource Center will provide a central location where veterans and service members
can support one another, access education and health resources, and raise veteran awareness in the community. Additionally, the VRC will
support the existing veteran population while preparing for expected growth of veterans on campus. Once the VRC is established, it will require
additional staffing to maintain its daily operation and activities.
14
1516 Program Review – Veterans Services – Year 2
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory
committees or outside accreditation reviews that is pertinent to the proposal.
The Veterans Committee was created in Fall 2011 to ensure that student veteran needs are being met on campus and to advocate for a veterans
program and resource center. The committee is an advisory group with representation and membership of the following:
• Student Veteran Organization President
• Student Veteran Organization Advisor (faculty)
• Classified Professional (Veterans Benefits Specialist)
• Academic Faculty
• Academic Counselor
• Administration (Director of Admissions and Records)
The committee mission is to:
• Support veterans in gaining access to academic support, financial aid, and college administration.
• Represent student veterans’ needs to the College and district.
• Foster community wide support for veteran needs.
• Facilitate events that pertain to veterans.
Since Fall 2011, the Veterans Committee has accomplished the following:
• "Welcome Home” training for faculty and staff that addresses the unique issues veterans face when transitioning back to academia.
• “Into to the Fire” production for faculty, staff and students. This production is a play performed by a team of two actors that depicts
stories of veterans from different generations and the issues they face when acclimating back to civilian life.
• Annual Veterans Day celebration, Annual Memorial Day commemoration, Annual Toys for Tots drive.
• Women’s Veterans Day proclamation from the County of Alameda and City of Hayward.
• Special recognition from Congressman Eric Swawell.
15
1516 Program Review – Veterans Services – Year 2
Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT
include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond
those you received this year. Please also look for opportunities to reduce spending, as funds are very limited.
Supplies Requests [Acct. Category 4000]
Instructions:
1. There should be a separate line item for supplies needed and an amount.
For items purchased in bulk, list the unit cost and provide the total in the "Amount" column.
2. Make sure you include the cost of tax and shipping for items purchased.
Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet mandated requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if not
received in the requested academic year.
Priority 3: Are requests that are enhancements, non-critical resource requeststhat would be nice to have and would bring additional benefit to the program.
16
1516 Program Review – Veterans Services – Year 2
2014-15
needed totals in all areas Request
Requested Received
Description
Office supplies – to
$1,000
0
purchase toners, papers,
pens, etc. to support the
daily operations of the
Veterans Services office.
Materials / Special Printing $500
0
– special forms are used
for each veteran student
assisted for certification.
Initial request to establish
$2,000
0
needed materials for the
Veterans Resource Center.
2015-16
Request
Initial request for furniture
to furnish the Veterans
Resource Center
$20,000
0
0
Amount
$2,500
Vend
or
$1,000
Division/Unit
Student
Services /
Veterans
Services
Student
Services /
Veterans
Services
Student
Services /
Veterans
Services
Student
Services /
Academic
Services
$5,000
17
Priority #1
Priority #2
XXX
XXX
XXX
XXX
Priority #3
1516 Program Review – Veterans Services – Year 2
Contracts and Services Requests [Acct. Category 5000]
Instructions:
1. There should be a separate line item for each contract or service.
2. Travel costs should be broken out and then totaled (e.g., airfare, mileage, hotel, etc.)
Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be in peril) or to meet mandated
requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that w ill enhance a program but are not so critical as to jeopardize the life of a program if not received in
the requested academic year.
Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be nice to have and would bring additional
benefit to the program.
augm entations only
Description
Veterans Services Activities – such as
Orientation and other events
(Memorial Day, Veterans Day)
Amount
Vendor
Division/Unit
Student Services / Veterans
Services
$5,000
18
Priority #1
XXX
Priority #2
Priority #3
1516 Program Review – Veterans Services – Year 2
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee,Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds.
Instructions:Please list specific conferences/training programs, including specific information on the name of the conference and location. Note
that the Staff Development Committee currently has no budget, so this data is primarily intended to identify areas of need that could perhaps be
fulfilled on campus, and to establish a historical record of need. Your rationale should discuss student learning goals and/or connection to the
Strategic Plan goal.
Description
Amount
Vendor
Division/Dept
Priority Priority Priority
#1
#2
#3
Western Association of
Veterans Education Benefits
Specialists (WAVES) and
National Association of
Veterans Program
Administrators (NAVPA)
$4,500
WAVES and NAVPA
Student
Services /
Veterans
Services
XXX
Institutional Memberships
(WAVES and NAVPA)
$600
WAVES and NAVPA
Student
Services /
Veterans
Services
XXX
Travel expense and workshops
related to Veterans Services
$1,000
Student
Services /
Veterans
Services
XXX
19
Notes
These are annual conference that
the Veterans Benefits Specialist
(School Certifying Official) must
attend in order to remain
compliance with policies and
regulations of the Department of
Veterans Affairs when
administering VA education
benefits. In addition, best
practices in serving veteran
students in achieving academic
success.
Travel expense is needed to
attend meetings at the District,
LPC, off campus, workshops; for
extensive training and staff
development.
1516 Program Review – Veterans Services – Year 2
Attend workshops in order to get
immediate updates. Travel to
different veteran agencies such
as the Oakland Vet Center and
obtain information on how we
can better assist our students.
Travel to other venues in the
local community – showing our
presence and informing the
public of our Veterans Services.
20
1516 Program Review – Veterans Services – Year 2
Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee.
Instructions: Please fill in the following as needed to justify your requests.If you're requesting classroom technology, see
http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the brands/model numbers that are our current standards.
If requesting multiple pieces of equipment, please rank order those requests. Include shipping cost and taxes in your request.
Instructions:
1. For each piece of equipment, there should be a separate line item for each piece and
an amount. Please note: Equipment requests are for equipment whose unit cost exceeds $200.
Items which are less expensive should be requested as supplies. Software licenses should also be
requested as supplies.
2.
For bulk items, list the unit cost and provide the total in the "Amount" column.
Make sure you include the cost of tax and shipping for items purchased.
Priority 1: Are criticalrequests required to sustain a program (if not acquired, program may be
in peril) or to meet mandated requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that w ill enhance a program but are not so critical as to
jeopardize the life of a program if not received in the requested academic year.
Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be
nice to have and would bring additional benefit to the program.
21
1516 Program Review – Veterans Services – Year 2
Description
Amount
Vendor
Division/Unit
10 computers with Go-print capabilities
and wireless internet access to be used
for the VRC computer lab.
$8,000
2 multi-function machines (printer /
copier / fax) to be used for VA
correspondence of school related
$2,000
matters
SARS Grid access to check-in students to
the VRC
Priority #1
Student Services /
Veterans Services
XXX
Student Services /
Veterans Services
XXX
XXX
22
Priority #2
Priority #3
1516 Program Review – Veterans Services – Year 2
Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee (FC) has begun the task of reprioritizing Measure B Bond budgets to better align with current needs. The FC has identified approximately $18M in budgets to be used to meet
capital improvement needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two to be used as match
if and when the State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has determined
that although some of the college's greatest needs involving new facilities cannot be met with this limited amount of funding, there are many
smaller pressing needs that could be addressed. The kinds of projects that can be legally funded with bond dollars include the "repairing,
constructing, acquiring, equipping of classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests.If requesting more than one facilities project, please rank order your
requests.
Brief Title of Request (Project Name): Veterans Resource Center
Building/Location: Bldg. 2300, 2nd floor, Rm 2351
Description of the facility project. Please be as specific as possible.
In an effort to expand our veterans services, President Susan Sperling dedicated room 2351 for Chabot College student veterans
through the Veterans Resource Center (VRC). The VRC will provide a central location where veterans and service members can
support one another, access education and health resources, and raise veteran awareness in the community. Additionally, the
VRC will support the existing veteran population while preparing for expected growth of veterans on campus.
What educational programs or institutional purposes does this equipment support?
This VRC will support tutoring with all disciplines, mental wellness counseling, physical health, group support, peer advising,
career counseling and other veteran related matters that will assist and providing support for veterans to a successful transition
to college and community life.
23
1516 Program Review – Veterans Services – Year 2
Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to enhancing student learning?
Veteran students are a unique community. Several have completed careers in the military and served in high stress and combat
areas. They possess skills and discipline which distinguishes them from the general student body at Chabot College. The average age
of a veteran is between 25 – 39 years old and he or she most likely has a family. They also bring their military background as well as
civilian background to the learning environment. Because of their experience, several issues such as mental wellness counseling,
physical needs, and group support are needed. This support services should be geared towards providing our veterans the best
service on campus through the VRC.
24