Chabot College
Office of the Vice President
of Student Services
Program Review Report
2015 -2016
Year 1 of
Program Review Cycle
Submitted on 11/13/14
Contact: Matt Kritscher, Ed.D.
Final Forms, 9/29/14
Table of Contents
___ Year 1
Section 1: Where We’ve Been
Section 2: Where We Are Now
Section 3: The Difference We Hope to Make
___ Year 2
Section A: What Progress Have We Made?
Section B: What Changes Do We Suggest?
___ Year 3
Section A: What Have We Accomplished?
Section B: What’s Next?
Required Appendices:
A: Budget History
B1: Course Learning Outcomes Assessment Schedule
B2: “Closing the Loop” Assessment Reflections
C: Program Learning Outcomes
D: A Few Questions
E: New Initiatives
F1: New Faculty Requests
F2: Classified Staffing Requests
F3: FTEF Requests
F4: Academic Learning Support Requests
F5: Supplies and Services Requests
F6: Conference/Travel Requests
F7: Technology and Other Equipment Requests
F8: Facilities
YEAR ONE
Note: Chabot is in the process of creating our next Educational Master Plan, to last six years. Educational Master Plans are generally
large enough in scope to be flexible. They are used in particular at the District Level to guide in facility and community planning.
Please take this moment to reflect on your program’s larger term vision(s) and goals (6 years), and to incorporate them into Program
Review under the section “The Difference We Hope to Make” as a separate paragraph or otherwise. The drafters of the Educational
Master Plan will be mining Program Review for contributions to the plan, with a commitment to read what programs have
submitted. IR has offered to work with programs to determine future market trends to be incorporated into this year’s program
review in relation to long-term goals. Please contact Carolyn Arnold for support. We will have other avenues to communicate with
the Educational Master Plan Consultants. This is simply one avenue.
1. Who We Are
Limit your narrative to no more than one page.
Describe your unit--your mission, vision, responsibilities and the goals of your area. How does your unit support other student
services, administrative, and academic units? What impact do you have on student learning? Describe the number and types of
staff in your office, both now and historically.
Student Services provides a variety of programs, services and procedures through which individuals are brought into the college for
instruction, assisted in career planning & development, assisted in planning for and pursuing courses of study, provided with
avenues for obtaining financial aid & employment, and given an opportunity to participate in many different activities. Student
Services is also responsible for record-keeping and reporting in matters relating to student progress, attendance, and status, for
health & emergency care procedures, and for the general supervision and control of the campus.
The following administrative units are organized to provide leadership and management to the variety of student services and
programs:
Admissions and Records
Community Education
Counseling
Financial Aid
Special Programs
Student Life
Vice President of Student Services
There are several programs and service areas within each of the above administrative units in Student Services as follows:
 Admissions and Records
 International Student and Special Admissions
 Veterans Benefits Services
 Class Registration, Progress and Probation Notification
 Certificate, Degree and Transfer Evaluations
 Class Schedule Production
 Counseling
 Career & Transfer Center
 Health Services/Center
 Online Services
 Student Success and Support Program
 Assessment
 Orientation
 Student Education Planning/Counseling
 Student Follow-up
 Title IX Coordination and Response
 Financial Aid
 Free Application for Federal Student Aid (FAFSA) Processing
 Board of Governors (BOG) Fee Waiver Processing
 California State Grants
 Student Loans
 Federal Work Study
 Special Programs
 Athletics Counseling
 EOPS/CARE & CalWORKs
 Daraja Program
 DSPS
 PACE Program
 Puente Project
 Striving Black Brothers Coalition
 TRiO Programs (ASPIRE, Educational Talent Search, EXCEL)
 Student Life
 College Hour
 Flea Market
 Student Center
 Student Organizations/Clubs/Events
 Student Senate
 Vice President of Student Services
 Community Education
 Student Access and Community Outreach
 Student Conduct & Discipline
 Student Equity
 Student Grievances (non-academic)
 Student Services Program Development, Review & Assessment
This program review will focus on the Vice President of Student Services Office. The VPSS Office is comprised of the Vice President
and the Executive Assistant (Bella Witt). I am currently the Interim Vice President of Student Services until the position is filled
permanently.
The vision for this office is to provide timely, effective and efficient services to the college community at large, as well as provide
leadership to the various student support programs and services through the administrative team in each area. The Office of the
VPSS is a very busy office with daily interactions with both off and on-campus members of the community, responding to a variety of
campus crisis, discipline referrals, unique and complex student situations, and inquiries from the public regarding the various
programs, services and procedures at the college. The Office of the VPSS assists the Office of Academic Services in a variety of
responsibilities including catalog production, accreditation self-study, program review and faculty prioritization procedures, shared
governance processes and collaboration with faculty across the disciplines and program areas. The Office of the VPSS also assists the
President’s Office in a variety of community and college leadership venues such as outreach, community/industry partnerships,
liaison with the district and other college in matters related to students and student services, foundation and community
development opportunities, and representing the College President as needed in a variety of visible venues. The VPSS Office also
assists the Vice President of Administrative Services in developing and monitoring grants and categorical budgets, serving on Budget
Committee, providing leadership in student safety, adherence to administrative policies and procedures, and general college
operations in the services areas.
The VPSS Office also serves all of the Division Deans’ Offices with a variety of complex student conduct, grievance and student
records and progress issues that arise weekly for a student population of about 12,500 students. The VPSS Office also serves many
faculty and programs directly in terms of working directly with faculty on student conduct, progress and special circumstance issues
related to student learning and success.
The Office also coordinates Student Equity Planning and college-wide involvement in Student Success and Support Program,
especially as related to and to integrate with Basic Skills Initiative, Strategic Planning, Educational Master Planning, Program Review
and Accreditation Self-Study as well as the pursuit and implementation of several college-wide grant initiatives such as Title III, Title
V, TAACCCT, CPT and AB86 grants.
The Office has had two positions for as long as I can remember, yet the programs, services, grants and regional coordination
initiatives has continued to grow, as well as compliance mandates from Title 5 State Regulations, the Federal government Office of
Education, Department of Labor and District-wide coordination and representation around SSSSP, Student Equity, Information
Technology, Board Policies and Administrative Procedures.
2. Where We Are Now
Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service Area Outcomes Inventory) prior to
writing your narrative. Limit your narrative to no more than two pages.
As you enter a new Program Review cycle, reflect on your achievements over the last few years. What did you want to accomplish?
What are your Student Learning Outcomes (SLOs) and Service Area Outcomes (SAOs), and what progress have you made toward
achieving them? Describe how changes in resources provided to your office have impacted your achievements. What are you most
proud of, and what do you want to continue to improve?
Discuss important trends that will have a significant impact on your unit over the next three years. Those could include technology,
facilities, equipment, student demand. What opportunities and challenges do your foresee in the next three years?
While the Office of the VPSS has not submitted a Program Review for its own office, it has lead the Program Review process for the
Student Services Division for as long as we have been doing Program Review. We don’t yet have our own office Service Area
Outcomes to evaluate from prior Program Reviews, but have developed the following SAO’s for the upcoming cycle:
1. Increase the visibility of the office’s responsibilities for Student Conduct and Due Process Policies
a. Conduct training on responding to violations of Student Conduct
b. Provide brochures/information sheets on how to respond to various student conduct issues
2. Increase capacity to plan, budget and organize implementation and evaluation of Student Equity Initiatives
3. Collaborate with restored Webmaster position to modernize Student Services Websites for increased usability and dynamic
interactions with students and community members
4. Increase support for FYE program, linking SSSP and Equity funding initiatives to students in pathway cohorts
3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategies at http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdfprior to
completing your narrative. Please complete Appendices E (New Initiatives) and F1-3 and 5-8 (Resource Requests) as relevant to your
needs to further detail your narrative. Limit your narrative to three pages, and be very specific about what you hope to achieve,
why, and how.
•
What initiatives would you like to undertake to improve or strengthen your unit or to address demand for your services?
I would like to initiate a training series on effective response strategies to student code of conduct violations. The series
would address establishing conduct expectations, conferencing with students, when and how to remove a student from class
or service/lab area, completing appropriate paperwork, when and how to involve campus security, definitions of good cause
and confidentiality, and follow-up procedures. Many situations can be mitigated so students are able to complete their
studies, while learning critical lessons about collegiality and using appropriate channels when dealing with conflict. Other
situations need the intervention of campus security and/or local police authorities, and great care should be taken to
mitigate potential safety issues associated with a student conduct situation.
Due to the very high volume, complexity and time-intensive nature of administering student discipline, I am also proposing a
new Director of Student Conduct position that would handle all conduct violation incidents, reporting, record-keeping and
training of faculty/staff/administrators on due process and conduct violation reporting process.
The Office of the VPSS has also taken on new state mandated program planning and funding in the area of Student Equity.
Student Equity Plans are now legally required plans with college-wide input and implications for closing the equity gaps at
each of the CCC’s on the basis of gender, race/ethnicity, income, disability, veteran and foster youth status. An annual plan
with the goals, activities and evaluation schedules are required each year, with end of year reporting on the performance
indicators and linked expenditures. Due to the complexity of addressing student equity in a shared governance community
college infrastructure environment, resources are needed to meet the needs in this mission-critical area toward our strategic
plan goal of increasing the number of students, equitably, who achieve their educational goal in a timely fashion.
Therefore, I would also like to initiate a Student Equity Office to coordinate the college’s Equity Plan, the initiatives that are
comprised, evaluation plans and reports, and budget management. This would require a Director of Student Equity and
Administrative Assistant which are part of the resource requests from this office.
•
What initiatives are underway in your area, or could you begin, that would support the achievement of our new Strategic
Plan goal and strategies and/or improve student learning?
Strategies underway in the Office of the VPSS for supporting the achievement of Chabot’s Strategic Plan goal are as follows:
o Leading the college in the Student Success and Support Program planning process including collaborations with LPC
and District Administration and integration with Student Equity Plan development, implementation, and evaluation
o Increase FTES enrollment through marketing and advertising the college’s programs & services
 New Chabot TV Commercial airing on CBS (KPIX) and KCBW
 Postcard mailing project to 150,000 residents in service areas
 Newsprint and Radio advertising
 Shopping Mall/Movie Theater advertising
o Interfacing with District ITS on A&R and Financial Aid Student Administration System/Banner upgrades that affect
students pursuing certificates, degrees and/or transfer admission
o Assisting SSCC in expanding their capacity with appropriate staffing and advisor support in addition to guidance
around transportation initiative
o Increasing student follow-up services to increase the number of students who apply for certificates, degrees and
transfer general education certification; initial results include a 25% increase in students who filed for graduation in
spring 2014 and participated in Commencement
o Facilitating increased participation in African American Regional Education Alliance to increase support for African
American students attending college
o Facilitating support for increasing Chicano/Latino population with addition of more bi-lingual staff and through
supporting culturally-relevant activities in collaboration with CLEA, Puente and HSI committee. Supported Title V
grant development process, and will support follow-up Title V grant application.
o Guiding the First Year Experience program Coordinator in cohort management, program funding, and infrastructure
development (staffing, data collection, inter-department coordination, etc.)
•
Identify specific, measurable goals and the resources needed to achieve them.
o Through Student Equity and Student Success and Support Program plans and activities, increase the percent of
African American, Chicano/Latino, Disabled and Foster Youth students earning a Certificate or Degree in 4 years by 3%
per group by June 2016
 Resources needed: Equity Director and Administrative Assistant; Equity initiatives focused on basic skills and
certificate/degree completion; Additional counseling and student follow-up through SSSP
o Increase FTES enrollment for Spring, Summer and Fall 2015 by 2% over 2014 through targeted marketing and
advertising through high-impact, reasonable cost mediums including TV/Radio, Print/Online Media, Direct Mail and
targeted outreach activities supported by quality brochures
 Resources needed: Marketing assistant, and strategic use of funds ($65,000) for print media, mailing, and
commercial advertising; College Webmaster
o Increase efficiency and effectiveness of Student Conduct reporting, response and follow-up through staff/faculty
training and position dedicated to Student Conduct administration; Survey all staff faculty pre and post training to
ascertain knowledge of conduct violations, reporting procedures and appropriate safety measures; Measure increase
of 10% in areas of conduct knowledge after training series.
•
Over the next 6 years, what are your longer term vision(s) and goals? (Ed Master Plan)
My long-term vision for the Office of the Vice President of Student Services is to have the appropriate infrastructure in place to
better support student access, learning, progress and success in the areas of staffing (Webmaster, Marketing Assistant, Student
Conduct Officer, Equity Director, SSSP funded Counselors/Coordinators and Assistants), facilities (increased study/cocurricular/DSPS testing/counseling space), programs (expanded Daraja and FYE/Pathway programs, HSI grant and Student Equity
initiatives, Foster Youth support, Student Follow-up and Counseling), and processes (student list requests, degree audit/SEP
system functionality, staff/faculty conduct training, forms online, etc.).
Increased space needs will require thoughtful re-utilization of the Student Center after the PATH Center moves into Building 100
in the near term, and planning for increased student and staff space for cohort programs, tutoring and co-curricular activities in
the longer-term. Staffing support is needed in the ongoing, state categorical programs of Student Success and Support Program
(SSSP) and Student Equity, as is marketing support for increasing community awareness of the myriad of advantages Chabot
College offers. Ideally, a marketing and outreach office would provide not only marketing services, but also provide a venue and
staff support for increased partnership support with high schools, adult schools, community-based agencies, campus tours,
university partnerships, and grant initiatives relating to community development. The addition of a Student Conduct Officer
would provide a consistent, ongoing staff training and development series to address student conduct issues pro-actively,
providing marketing for the new “affirmative” guidelines for sexual activity as required by new State and Federal Laws, and a
student ambassadors program that conducts workshops and activities on how to productively engage in the college experience
while avoiding common student conduct pitfalls such as plagiarism, disruptive student sanctions, and academic probation and
dismissal.
As an HSI, the college needs to expand its outreach and retention services for the Chicano/Latino population of our service area.
While the HPN grant program, CLEA organization and Puente Project provide leadership and service in this area, a more in-depth
service area for Chicano/Latino Spanish speakers for example is needed to help the community increase its access and success in
college. My vision that is carried forward from the vision of faculty/staff/administrators who have been working on the HSI
initiative for over a decade, is for a comprehensive “El Centro” center for Chicano/Latino students and their families to provide
bi-lingual assistance, resources, outreach and programming to support this largest group of students at Chabot College who we
know through our research, needs additional support.
Similarly, a center for African American Student Success is needed to provide a venue for collaboration, resources and
programming that specifically serves the African American student community and families. This center could be staffed by
student leaders, classified professionals and faculty who reach out to African American students in the matriculation process and
continually throughout their college experience to increase student engagement and support for achieving educational and
career goals.
Finally, Foster Youth and Students with Disabilities are show in our institutional research to be under-served as evidenced by the
disparate progress and completion outcomes compared to the college average. I envision increased space for students with
disabilities that provides for reasonable accommodations in testing, studying, counseling and support services including space in
the Student Center and/or additional construction added to the current DSRC. Foster Youth also need a space and support staff
that can help them address their very high level of needs emanating from a lack of stable family history and support, as well as
emancipation factors that make for this population having the lowest college attendance and success rates of all student groups.
Additional support in the areas of financial guidance, counseling, child care, transportation, emergency assistance, and academic
support is needed in an environment that is responsive and conducive to their unique needs.
Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC, and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years and the impacts of funds received and
needs that were not met. This history of documented need can both support your narrative in Section A and provide additional
information for Budget Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the budget decisions.
Category
Classified Staffing (# of positions)
Supplies & Services
2014-15
Budget
Requested
0
$3,900
2014-15
Budget
Received
0
$3,900
2015-16
Budget
Requested
3
$85,000
2015-16
Budget
Received
Technology/Equipment
Other
TOTAL
$0
$0
$2,500
$87,500
1. How has your investment of the budget monies you did receive improved student learning? When you requested the funding, you provided
a rationale. In this section, assess if the anticipated positive impacts you projected have, in fact, been realized.
Commencement
The Office of the VPSS has been allocated $8,000 less ($16,000) for Commencement in FY 13-14 and FY 14-15 than in previous fiscal years (was
$24,000). It was only due to salary savings that we were able to fund all the costs associated with the 2014 Commencement Ceremony which
cost a total of $23,728.08.
We had a 25% increase in graduates over the class of 2013, the highest graduation rate in 16 years. This directly contributed to the Student
Success Scorecard maintained by the CCCCO, and has a huge impact on the lives of an additional 100 students earning a credential over the
previous year. This statistic is central to our Strategic Plan goal of increasing the number of students who graduate in a timely manner. I hope we
can fully fund one of the most important events that directly meets our Strategic Plan goal without relying on unfilled positions that will not exist
in 2015-2016 as they are being filled this year.
Office Supplies/Program/Operating Expenses
The Office of the VPSS was allocated $500 less in supplies and services in the past two years than in previous years. This is in light of the
increased federal and state mandates involving Student Success and Support Program, Title IX, Student Equity, FERPA, Title IV programs,
ongoing/increasing student conduct administration, and the expectation of achieving growth targets with millions of dollars of growth at stake in
our ability to achieve our FTES targets.
Marketing Expenses
The office of the VPSS has not been allocated any funding for marketing, other than the one-time $45,000 from the District Chancellor in FY 1415, and additional one-time funding of about $30,000 from the college from salary savings of positions not yet filled, but that will be filled next
fiscal year. In order for the college to have a chance of meeting its FTES growth targets, whose FTES will now be “equity-weighted”, an ongoing
marketing budget is needed to maintain branding awareness in the service area communities through direct mail, TV/Radio advertising, print
media, and printed and online brochures. The Office of the VPSS has responsibility for providing leadership for outreach and marketing
programs, therefore, the request for marketing expenses is for $75,000 as follows:
$20,000 for postcard direct mail twice per year = $40,000
$15,000 for TV commercial spots one month prior to each semester = $30,000
$2,500 for Newspaper, Radio Advertising twice per year = $5,000
In terms of measuring the effects of this funding, the Office of the VPSS will send out a survey to newly admitted students in the Spring of 2015
to ask how they learned about Chabot College and what motivated them to enroll and attend for the Spring semester. This will also be
administered in the Fall of 2015 for the same purpose of assessing the impact of the various marketing efforts.
The Commencement increase is to pay for 100 additional chairs at Graduation, 100 additional programs,
2. What has been the impact of not receiving some of your requested funding? How has student learning been impacted, or safety
compromised, or enrollment or retention negatively impacted?
The impact of not receiving these funds includes:
1. Not having enough funds to conduct Commencement Ceremony in May 2016 for all graduating students, limiting the number of
graduates that can participate, as well as number of guests that can attend
2. Not meeting our FTES targets by not marketing and advertising the college’s programs potentially causing the lost of several hundred
thousand dollars in unclaimed FTES, possibly even more than a million dollars. Each FTES is worth $4,600, so every 100 students not
enrolling equals $460,000, every 200 students not enrolling equals $920,000 and 300 students not enrolling equals about $1,380,000.
3. Not having adequate supplies, program/operating expenses for materials associated with communicating legally required information
related to Title IX, FERPA, Accreditation, etc. may result in legal action that could expose the college to significant liability and tort claims
that could amount to hundreds of thousands of dollars and unfavorable press that could impact growth and related growth funding.
Appendix B1: Student Learning Outcomes and/or Service Area Outcomes Assessment Reporting Schedule.
Note: If your service area does not offer courses, skip the sections related to courses (B2, B3, and/or other
sections related to courses) and instead complete the Service Area Outcome section below.
Service Area Outcomes:
Audience:
Purpose:
Instructions:
SLO/SAO
SLO #1:
Instructors will know how to
appropriately report student
code of conduct reports
SAO #1:
The Student Services
Websites will be updated to
accurately reflect current
programs, services and
student processes for
enrollment, SSSP
participation, etc. including
How Measured
Results/Discussion
Documentation (Where
can assessments be found?
Provide link if possible)
Survey of all
faculty/staff
using Survey
Monkey in
Spring and Fall
2015
Survey results will be
analyzed with a pre and
post survey process to
gauge increase in
awareness in student
code of conduct
reporting
Results will be posted
on the Office of the
VPSS website or other
appropriate website
The student
services
websites will be
based upon the
most accurate
and updated
information
A committee of faculty,
staff and administrators
outside of Student
Services will be asked to
review the sites, and to
participate in a focus
group to respond to
The outcomes of the
focus group will be
reported to the VPSS
and reported back to
the Webmaster for
further improvements
as needed
modern website design
elements including video
vignettes of service areas
SAO #2:
Increase capacity to plan,
budget and organize
implementation and
evaluation of Student Equity
Initiatives
SAO #3:
5. Increase support for FYE
program, linking SSSP and
Equity funding initiatives
to students in pathway
cohorts
Student Equity
Initiatives will
be budgeted,
implemented
and evaluated
in time for the
annual report
each May
FYE program
will have
program
assistant,
coordinator and
student
pathway
coaches in
place by the
spring to
support the
program
implementation
over the
summer and
into the fall
prompts about the
information
completeness and
design elements
The Student Equity Plan
is just the beginning of
the process. The
implementation,
monitoring, evaluating
and reporting cycle will
need to the support of a
coordinator/director
and assistant.
As FYE enters its second
semester/year,
adequate supports are
needed for the longer
term viability of this
pilot program. Data
analysis will inform
program development,
and staff and funding
support is needed to be
in place in advance of
the Summer/Fall 2015
registration cycle
The Student Equity
Plan will be published
on the college website,
with milestones
documented during
each fiscal quarter and
end of year report filed
in May
FYE organizational
structure will be
posted on the VPSS
website including
names and titles of
staff, faculty, peer
pathway coaches and
planned activities
leading up to the
summer/fall 2015
semester
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support
of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both
internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student learning?
What is your specific goal and measurable outcome?
What is your action plan to achieve your goal?
Activity (brief description)
Required Budget (Split out
Target
Completion personnel, supplies, other
categories)
Date
How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
(obtained by/from):
Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Audience: Faculty Prioritization Committee and Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three
years, student success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2013.cfm.
1. Number of new faculty requested in this discipline: ___
STAFFING REQUESTS (1000)
FACULTY/ADMINISTRATION
Position
Description
Oversee all
Student Equity
student equity
Director/Coordinator initiatives
Administer
Student Code
of Conduct
Student Conduct
interventions
Officer
and training
Provide expert
marketing
services
including
graphic design,
photography,
PSA’s, TV,
Radio and
Marketing Specialist social media
PLEASE LIST IN RANK
ORDER
Faculty (1000)
Program/Unit
Division/Area
Office of the VPSS
Student Services
Office of the VPSS
Student Services
Office of the VPSS
Student Services
campaigns
Rationale for your proposal. Please use the enrollment management data. Data that will strengthen your rationale include FTES trends over
the last 5 years, FT/PT faculty ratios, recent retirements in your division, total number of full time and part-time faculty in the division, total
number of students served by your division, FTEF in your division, CLO and PLO assessment results and external accreditation demands.
Currently, all Student Equity Planning/Council Meetings, Budgeting, Monitoring, and Reporting is administered by the VPSS and Executive
Assistant, as well as all Marketing and Student Conduct interventions. These responsibilities spread the VPSS and Executive Assistant so thinly,
that it does not provide the adequate time for quality and timely services and liability containment.
2. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from
advisory committees or outside accreditation reviews that is pertinent to the proposal.
All three of these positions would strengthen the college’s progress on meeting the goals toward the Strategic Plan of reducing time to
completion for matriculating students. Student equity planning and progress is a critical element of our goal to better serve underserved
populations, and a Marketing Specialist will allow the college the opportunity to earn hundreds of thousands/millions of dollars in growth
funding that may not be accomplishable without support in this area. A Student Conduct Officer will allow the college to more effectively
respond to violations, protecting the safety and learning of other students, instructors, staff and administrators in the process. This will also help
the college avoid liabilities associated with the VPSS being spread so thinly with college-wide responsibilities as well as overseeing all the student
service areas in the division and supporting the college’s Strategic Plan more comprehensively.
Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional
staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded,
include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested: _____
STAFFING REQUESTS (2000) CLASSIFIED PROFESSIONALS
Position
Classified Professional Staff (2000)
Description
Program/Unit
STAFFING REQUESTS (2000) STUDENT ASSISTANTS
Postion
Description
Student Assistants (2000)
Program/Unit
PLEASE LIST IN RANK
ORDER
Division/Area
PLEASE LIST IN RANK
ORDER
Division/Area
2. Rationale for your proposal.
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory
committees or outside accreditation reviews that is pertinent to the proposal.
Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and
CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty
Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze
enrollment trends and other relevant data
athttp://www.chabotcollege.edu/ProgramReview/Data2013.cfm.
COURSE
CURRENT
FTEF
(2014-15)
ADDITIONAL
FTEF
NEEDED
CURRENT
SECTIONS
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ADDITIONAL
SECTIONS
NEEDED
CURRENT
STUDENT #
SERVED
ADDITIONAL
STUDENT #
SERVED
Appendix F4: Academic Learning Support Requests [Acct. Category 2000]
Audience: Administrators, PRBC, Learning Connection
Purpose: Providing explanation and justification for new and replacement student assistants (tutors, learning assistants, lab assistants,
supplemental instruction, etc.).
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan
goal. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of
new categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested:
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1.
2.
3.
4.
3. Rationale for your proposal based on your program review conclusions. Include anticipated impact on student learning outcomes and
alignment with the strategic plan goal. Indicate if this request is for the same, more, or fewer academic learning support positions.
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Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT
include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond
those you received this year. Please also look for opportunities to reduce spending, as funds are very limited.
Supplies Requests [Acct. Category 4000]
Instructions:
1. There should be a separate line item for supplies needed and an amount.
For items purchased in bulk, list the unit cost and provide the total in the "Amount" column.
2. Make sure you include the cost of tax and shipping for items purchased.
Priority 1: Are critical requests required to sustain a program (if not acquired, program may be in peril) or to meet mandated requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if not
received in the requested academic year.
Priority 3: Are requests that are enhancements, non-critical resource requests that would be nice to have and would bring additional benefit to the program.
2014-15
2015-16
Request
needed totals in all areas Request
Requested Received
Description
Amount
Office/Program/Operat
ing Supplies
Vend
or
$3,900
$5,000
25
Division/Unit
Priority #1
Student
Services
X
Priority #2
Priority #3
Contracts and Services Requests [Acct. Category 5000]
Instructions:
1. There should be a separate line item for each contract or service.
2. Travel costs should be broken out and then totaled (e.g., airfare, mileage, hotel, etc.)
Priority 1: Are critical requests required to sustain a program (if not acquired, program may be in peril) or to meet mandated
requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that w ill enhance a program but are not so critical as to jeopardize the life of a program if not received in
the requested academic year.
Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be nice to have and would bring additional
benefit to the program.
augm entations only
Description
Marketing materials/services
Amount
$75,000
Vendor
TBD
Division/Unit
Student Services
26
Priority #1
x
Priority #2
Priority #3
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee, Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds.
Instructions:Please list specific conferences/training programs, including specific information on the name of the conference and location. Note
that the Staff Development Committee currently has no budget, so this data is primarily intended to identify areas of need that could perhaps be
fulfilled on campus, and to establish a historical record of need. Your rationale should discuss student learning goals and/or connection to the
Strategic Plan goal.
Description
ACCCA Annual Conference
CCLC
Amount
$1,200
Vendor
ACCCA
$1,400 CCLC
Priority Priority Priority
Division/Dept
#1
#2
#3
Student
Services
Student
Services
27
x
x
Notes
Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee.
Instructions: Please fill in the following as needed to justify your requests .If you're requesting classroom technology, see
http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the brands/model numbers that are our current standards.
If requesting multiple pieces of equipment, please rank order those requests. Include shipping cost and taxes in your request.
Instructions:
1. For each piece of equipment, there should be a separate line item for each piece and
an amount. Please note: Equipment requests are for equipment whose unit cost exceeds $200.
Items which are less expensive should be requested as supplies. Software licenses should also be
requested as supplies.
2.
For bulk items, list the unit cost and provide the total in the "Amount" column.
Make sure you include the cost of tax and shipping for items purchased.
Priority 1: Are critical requests required to sustain a program (if not acquired, program may be
in peril) or to meet mandated requirements of local,
state or federal regulations or those regulations of a accrediting body for a program.
Priority 2: Are needed requests that w ill enhance a program but are not so critical as to
jeopardize the life of a program if not received in the requested academic year.
Priority 3: Are requests that are enhancem ents, non-critical resource requests that would be
nice to have and would bring additional benefit to the program.
Description
Amount
Vendor
Division/Unit
Surface Pro 3
$2,000
Microsoft
Student Services
Projector – Portable
$500
TBD
Student Services
28
Priority #1
x
Priority #2
Priority #3
29
Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee (FC) has begun the task of reprioritizing Measure B Bond budgets to better align with current needs. The FC has identified approximately $18M in budgets to be used to meet
capital improvement needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two to be used as match
if and when the State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has determined
that although some of the college's greatest needs involving new facilities cannot be met with this limited amount of funding, there are many
smaller pressing needs that could be addressed. The kinds of projects that can be legally funded with bond dollars include the "repairing,
constructing, acquiring, equipping of classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests .If requesting more than one facilities project, please rank order your
requests.
Brief Title of Request (Project Name):
Building/Location:
Description of the facility project. Please be as specific as possible.
What educational programs or institutional purposes does this equipment support?
Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to enhancing student learning?
30