Chabot College Program Review Report 2014 -2015 Year Three of Program Review Cycle “You are in the same cycle as last year!” Final Summary Report Electronic Systems Technology/ Computer Networking Technology Submitted on November 1, 2013 Contact: Wayne Phillips Final Forms, 1/18/13 Table of Contents Section A: What Have We Accomplished? Section B: What’s Next? Required Appendices: A: Budget History B1: Course Learning Outcomes Assessment Schedule B2: “Closing the Loop” Assessment Reflections C: Program Learning Outcomes D: A Few Questions E: New Initiatives F1: New Faculty Requests F2: Classified Staffing Requests F3: FTEF Requests F4: Academic Learning Support Requests F5: Supplies and Services Requests F6: Conference/Travel Requests F7: Technology and Other Equipment Requests F8: Facilities A. What Have We Accomplished? Complete Appendices A (Budget History), B1 and B2 (CLO's), C (PLO's), and D (A few questions) prior to writing your narrative. You should also review your most recent success, equity, course sequence, and enrollment data at http://www.chabotcollege.edu/ProgramReview/Data2013.cfm. In year one, you established goals and action plans for program improvement. This section asks you to reflect on the progress you have made toward those goals. This analysis will be used by the PRBC and Budget Committee to assess progress toward achievement of our Strategic Plan and to inform future budget decisions. It will also be used by the SLOAC and Basic Skills committees as input to their priority-setting process. In your narrative of two or less pages, address the following questions: What program improvement goals did you establish? Our goal was to establish a new electronics program with curriculum designed to be relevant to present-day electronics technology. Did you achieve the goals you established for the three years? Specifically describe your progress on goals you set for student learning, program learning, and Strategic Plan achievement. Since the launch of the ESYS program, we have developed and delivered 18 new courses. Two of the courses replaced two of the original offerings, as part of the effort to align our courses with skills required by industry and sought by students. What best practices have you developed? Those could include pedagogical methods, strategies to address Basic Skills needs of our students, methods of working within your discipline, and more. The ESYS program has developed an innovative approach to delivering multiple courses with minimal FTEF requirements. This approach enables the ESYS program to maintain respectable productivity, multiple Fall and Spring entry points for new students, and multiple certificate and degree pathways with minimal department size. The key to this approach is to offer every course as a hybrid, online lecture and in-class lab. The trending terminology for this is the “flipped” classroom. In-class instructor time is spent supporting lab activities, answering questions, and providing “mini-lectures.” All of the traditional lecture content is delivered online. The “flipped” classroom model permits us to schedule two classes meeting concurrently in the same lab. The instructor “shifts gears” to support two different groups of lab activities. The major benefits are providing greater access for students by doubling the course offerings for the given FTEF and higher productivity by producing WSCH for both courses. 1 Are these best practices replicable in other disciplines or areas? The “flipped” classroom is applicable for many disciplines, assuming the faculty in a discipline wants to develop the online lecture content. The pairing of courses is primarily for small programs that would otherwise be limited in the number of courses offered or by low enrollments. What were your greatest challenges? Development of curriculum for so many courses in so little time was an enormous challenge. In some cases it was not possible to get required lab equipment installed in time to offer courses on our original schedule. Were there institutional barriers to success? Barriers were minimal and manageable. Cite relevant data in your narrative (e.g., efficiency, persistence, success, FT/PT faculty ratios, CLO/PLO assessment results, external accreditation demands, etc.). Overall productivity, including the startup phase 2009-2010, was 389. We are continuing to refine our scheduling, and productivity has shown continuous improvement year-to-year. Success rates are excellent, with overall success over 80% for the last three semesters. Our intro sections have the lowest success, which is to be expected, and our advanced sections are typically in the 90-100% success range. FT/PT faculty ratios are 67%/33%, but will shift as the Cisco Networking courses are moved from CAS to ESYS, most likely resulting in an 81%/19% ratio. Upon completion of our CLO assessments, we determined that we should continue to refine our online curriculum and, to a lesser extent, our in-class lab activities. 2 B. What’s Next? This section may serve as the foundation for your next Program Review cycle, and will inform the development of future strategic initiatives for the college. In your narrative of one page or less, address the following questions. Please complete Appendices E (New Initiatives) and F1-8 (Resources Requested) to further detail your narrative and to request resources. What goals do you have for future program improvement? As we continue to refine our existing courses, we are exploring how to expand pathways with new certificates. One pathway already in progress is the Certificate of Achievement in Information and Communication Technology Support, based upon our existing A+ certification courses (ESYS 63A & B) and the Cisco CCNA courses, which are moving from CAS to ESYS. What ideas do you have to achieve those goals? We are working with Las Positas Computer Networking Technology faculty on cooperative efforts to coordinate course offerings and link online courses at both colleges. What must change about the institution to enable you to make greater progress in improving student learning and overall student success? The administrative overhead burden placed on a single-person department take a significant amount of time away from program development. When financially feasible, release time for department heads should be restored. What recommendations do you have to improve the Program Review process? Stop the flex day marathons. 3 Appendix A: Budget History and Impact Audience: Budget Committee, PRBC, and Administrators Purpose: This analysis describes your history of budget requests from the previous two years and the impacts of funds received and needs that were not met. This history of documented need can both support your narrative in Section A and provide additional information for Budget Committee recommendations. Instructions: Please provide the requested information, and fully explain the impact of the budget decisions. Category Classified Staffing (# of positions) Supplies & Services Technology/Equipment Other TOTAL 2012-13 Budget Requested 1 (student) $ 9,714 $ 16,500 2012-13 Budget Received 1 (partial) $ 9,436 $ 8,250 2013-14 Budget Requested 1 (student) $ 20,694 $ 27,000 2013-14 Budget Received 1 (student) $ 13,866 $ 27,000 $ 26,214 $ 17,686 $ 47,694 $ 40,866 1. How has your investment of the budget monies you did receive improved student learning? When you requested the funding, you provided a rationale. In this section, assess if the anticipated positive impacts you projected have, in fact, been realized. The majority of the funds provided equipment and supplies for the ESYS labs. The hands-on skills and reinforcement of theoretical knowledge is critical for student success, and the new equipment and supplies have been a huge asset. A small amount (around 5%) of funds were used for instructor training. Costs were minimized by fellowship grants and attending NSF-subsidized seminars. The training was critical for introducing new courses, ESYS 63A and 63B. 2. What has been the impact of not receiving some of your requested funding? How has student learning been impacted, or safety compromised, or enrollment or retention negatively impacted? Partial funding of Home Technology Lab Stations in 12-13 resulted in increased costs to complete the stations in 13-14 due to price increases and changes in the available equipment over the one-year period. Failure to fund the Multisim/Ultiboard software upgrades for the ESYS lab results in students using a new version at home, which creates files that are not downward compatible with the software in the ESYS lab. 4 Appendix B1: Student Learning Outcomes Assessment Reporting Schedule I. Course-Level Student Learning Outcomes & Assessment Reporting (CLO-Closing the Loop). A. Check One of the Following: No CLO-CTL forms were completed during this PR year. No Appendix B2 needs to be submitted with this Year’s Program Review. Note: All courses must be assessed once at least once every three years. B. Calendar Instructions: List all courses considered in this program review and indicate which year each course Closing The Loop form was submitted in Program Review by marking submitted in the correct column. Course *List one course per line. Add more rows as needed. ESYS 54, ESYS 55AB ESYS 57AB, ESYS 60 ESYS 61 ESYS 62 ESYS 50, ESYS 51, ESYS 52 ESYS 56AB, ESYS 58, ESYS 72ABCD ESYS 63AB This Year’s Program Review *CTL forms must be included with this PR. Last Year’s Program Review 2-Years Prior *Note: These courses must be assessed in the next PR year. Submitted Submitted New courses 5 Appendix C: Program Learning Outcomes Considering your feedback, findings, and/or information that has arisen from the course level discussions, please reflect on each of your Program Level Outcomes. Program: ______ PLO #1: PLO #2: PLO #3: PLO #4: What questions or investigations arose as a result of these reflections or discussions? What program-level strengths have the assessment reflections revealed? What actions has your discipline determined might be taken to enhance the learning of students completing your program? Program: _____ PLO #1: PLO #2: PLO #3: PLO #4: What questions or investigations arose as a result of these reflections or discussions? 6 What program-level strengths have the assessment reflections revealed? What actions has your discipline determined might be taken to enhance the learning of students completing your program? 7 Appendix D: A Few Questions Please answer the following questions with "yes" or "no". For any questions answered "no", please provide an explanation. No explanation is required for "yes" answers :-) 1. Have all of your course outlines been updated within the past five years? YES 2. Have all of your courses been offered within the past five years? If no, why should those courses remain in our college catalog? YES 3. Do all of your courses have the required number of CLOs completed, with corresponding rubrics? If no, identify the CLO work you still need to complete, and your timeline for completing that work this semester YES 4. Have you assessed all of your courses and completed "closing the loop" forms for all of your courses within the past three years? If no, identify which courses still require this work, and your timeline for completing that work this semester. ESYS 63AB and 72ABCD were assessed this year. All other ESYS courses are scheduled for CTL next year. 5. Have you developed and assessed PLOs for all of your programs? If no, identify programs which still require this work, and your timeline to complete that work this semester. The Computer Networking Technology Certificate of Achievement in Information and Communication Technology Support program is new, and will have PLOs developed by Fall 2013. 6. If you have course sequences, is success in the first course a good predictor of success in the subsequent course(s)? ESYS courses with prerequisites have success rates around 90%. Enough said. 7. Does successful completion of College-level Math and/or English correlate positively with success in your courses? If not, explain why you think this may be. Insufficient data to draw conclusions. 8 Appendix E: Proposal for New Initiative Cooperative Teaching and Scheduling for Chabot and Las Positas Computer Networking Technology Certificate Programs Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic Plan. The project will require the support of additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding both internal and external funding. How does your initiative address the college's Strategic Plan goal, or significantly improve student learning? This initiative will provide additional pathways for students seeking careers in the computer networking field. We enhance student learning by leveraging the expertise of senior faculty at Chabot and Las Positas. What is your specific goal and measurable outcome? Offer courses for a certificate of achievement in Networking for Health Information at Chabot and Las Positas by cooperatively providing online courses and on-campus support. We will leverage our resources by cross-listing online courses at both colleges, sharing load between faculties at CC and LPC. This will generate WSCH for both colleges while effectively only requiring half of the FTEF at each college. The NetLab+ online lab environment, started as a joint project last year, will provide online lab activities accessible from both colleges. The online experience will be supported by existing on-campus CC and LPC lab facilities. A side benefit of this cooperative project will be that students at both campuses will have greater exposure to the advanced certificate and degree offerings at CC and LPC, which may result in students pursuing additional certificates and/or degrees. What is your action plan to achieve your goal? Activity (brief description) Submit new course(s) and certificate proposal to curriculum committees and both colleges Schedule courses for Fall 2014 and Spring 2015 Deliver courses Target Completion Date Fall 2013 Required Budget (Split out personnel, supplies, other categories) None Spring 2014 Fall 2014 and Spring 0 to 0.2 FTEF for Fa14-Sp15 and Fa15-Sp16 See above 9 2015 Report on enrollments and certificates awarded Fall 2016 How will you manage the personnel needs? New Hires: Faculty # of positions Classified staff # of positions Reassigning existing employee(s) to the project; employee(s) current workload will be: Covered by overload or part-time employee(s) Covered by hiring temporary replacement(s) Other, explain At the end of the project period, the proposed project will: Be completed (onetime only effort) Require additional funding to continue and/or institutionalize the project CEMC allocation for FTEF (if needed) (obtained by/from): Will the proposed project require facility modifications, additional space, or program relocation? No Yes, explain: Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements? No Yes, explain: This project requires collaboration, coordination, and continued cooperation with LPC Computer Networking Technology department. Do you know of any grant funding sources that would meet the needs of the proposed project? No Yes, list potential funding sources: 10 Appendix F1: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000] Audience: Faculty Prioritization Committee and Administrators Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success and retention data , and any other pertinent information. Data is available at http://www.chabotcollege.edu/ProgramReview/Data2013.cfm. 1. Number of new faculty requested in this discipline: ___ PLEASE LIST IN RANK ORDER STAFFING REQUESTS (1000) FACULTY Position Description Faculty (1000) Program/Unit Division/Area Rationale for your proposal. Please use the enrollment management data. Data that will strengthen your rationale include FTES trends over the last 5 years, FT/PT faculty ratios, recent retirements in your division, total number of full time and part-time faculty in the division, total number of students served by your division, FTEF in your division, CLO and PLO assessment results and external accreditation demands. 2. Statements about the alignment with the strategic plan and your student learning goals are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. 11 12 Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct. Category 2000] Audience: Administrators, PRBC Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional staff. Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: _____ STAFFING REQUESTS (2000) CLASSIFIED PROFESSIONALS Position Classified Professional Staff (2000) Description Program/Unit STAFFING REQUESTS (2000) STUDENT ASSISTANTS Postion ESYS lab student assistant Student Assistants (2000) Description Program/Unit 12-20 hrs/wk lab support for Electronic Systems evening classes Technology 13 PLEASE LIST IN RANK ORDER Division/Area PLEASE LIST IN RANK ORDER Division/Area App Tech & Business 2. Rationale for your proposal. The set-up, maintenance, and organization of the lab equipment and supplies places a large burden on faculty, and reduces the time the instructor has to interact directly with the students during their lab activities. We had a lab assistant for a short time last semester, and the benefits were evident. 3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. 4. Hands-on skills training is a central element of the ESYS program, and the ESYS industry advisory committee has stressed the importance of these skills. The additional support of a lab assistant provides a better organized, more efficient environment and directly results in improved student learning. A student assistant has been a consistent request during each program review cycle, but it has been difficult to find a qualified student. As more students progress through the ESYS programs there will be a larger pool of candidates for the position. 5. 14 Appendix F3: FTEF Requests Audience: Administrators, CEMC, PRBC Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty Contract. Instructions: In the area below, please list your requested changes in course offerings (and corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze enrollment trends and other relevant data athttp://www.chabotcollege.edu/ProgramReview/Data2013.cfm. COURSE CNT 84 CNT 85 CURRENT FTEF (2013-14) ADDITIONAL FTEF NEEDED CURRENT SECTIONS ADDITIONAL SECTIONS NEEDED CURRENT STUDENT # SERVED ADDITIONAL STUDENT # SERVED 0 0 .1 .1 0 0 1 1 0 0 36 36 15 Appendix F4: Academic Learning Support Requests [Acct. Category 2000] Audience: Administrators, PRBC, Learning Connection Purpose: Providing explanation and justification for new and replacement student assistants (tutors, learning assistants, lab assistants, supplemental instruction, etc.). Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. 1. Number of positions requested: 2. If you are requesting more than one position, please rank order the positions. Position Description 1. 2. 3. 4. 3. Rationale for your proposal based on your program review conclusions. Include anticipated impact on student learning outcomes and alignment with the strategic plan goal. Indicate if this request is for the same, more, or fewer academic learning support positions. 16 Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000] Audience: Administrators, Budget Committee, PRBC Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds. Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond those you received this year. Please also look for opportunities to reduce spending, as funds are very limited. Supplies Requests [Acct. Category 4000] Instructions: 1. There should be a separate line item for supplies needed and an amount. For items purchased in bulk, list the unit cost and provide the total in the "Amount" column. 2. Make sure you include the cost of tax and shipping for items purchased. Priority 1: Are critical requests required to sustain a program (if not acquired, program may be in peril) or to meet mandated requirements of local, state or federal regulations or those regulations of a accrediting body for a program. Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if not received in the requested academic year. Priority 3: Are requests that are enhancements, non-critical resource requests that would be nice to have and would bring additional benefit to the program. needed totals in all areas 2013-14 Request Requested 2014-15 Request Received Description DreamSpark software subscription NetLab+ support renewal Printer Paper 4 cases @ $50 Toner cartridges 2 @ $225 Misc pens, markers, folders Electronic components and tools Amount 500 2,395 200 450 200 2000 Vendor 500 500.00 2364 2,395.00 Microsoft NDG Netlab 200 200.00 Staples 450 450.00 Staples 200 200.00 Staples 2000 2,000.00 Jameco Division/Unit Applied Tech & Business Applied Tech & Business Applied Tech & Business Applied Tech & Business Applied Tech & Business Applied Tech & Business 17 Priority #1 X X X X X X Priority #2 Priority #3 Printed circuit boards, 100 @ $10 1000 1000 1,000.00 500 500.00 500 500.00 722 1,000.00 0 2,000.00 4430 9,500.00 0 12,500.0 0 PCBFab Express MCM Electroni cs MP Jones 500 Tools and electrical supplies Electronic components and tools Computer components Lab Equipment Repair and Calibration 500 1000 2000 8,749 NI-academic software license Automation Studio software upgrade 0 Amazon Continent al Resource s National Instrume nts Famic Technolo gies Inc. Applied Tech & Business Applied Tech & Business Applied Tech & Business Applied Tech & Business X X X X Applied Tech & Business X Applied Tech & Business X Applied Tech & Business X Contracts and Services Requests [Acct. Category 5000] Instructions: 1. There should be a separate line item for each contract or service. 2. Travel costs should be broken out and then totaled (e.g., airfare, mileage, hotel, etc.) Priority 1: Are critical requests required to sustain a program (if not acquired, program may be in peril) or to meet mandated requirements of local, state or federal regulations or those regulations of a accrediting body for a program. Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if not received in the requested academic year. Priority 3: Are requests that are enhancements, non-critical resource requests that would be nice to have and would bring additional benefit to the program. augmentations only Description Amount Vendor Division/Unit 18 Priority #1 Priority #2 Priority #3 19 Appendix F6: Conference and Travel Requests [ Acct. Category 5000] Audience: Staff Development Committee, Administrators, Budget Committee, PRBC Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds. Instructions:Please list specific conferences/training programs, including specific information on the name of the conference and location. Note that the Staff Development Committee currently has no budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on campus, and to establish a historical record of need. Your rationale should discuss student learning goals and/or connection to the Strategic Plan goal. Description Cisco Academy Conference HI-TECH Conference Amount $ 200 Vendor Cisco Systems $ 1,000 HI-TECH Priority Priority Priority Division/Dept #1 #2 #3 App Tech/ CNT X App Tech/ ESYS X 20 Notes Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000] Audience: Budget Committee, Technology Committee, Administrators Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee. Instructions: Please fill in the following as needed to justify your requests .If you're requesting classroom technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the brands/model numbers that are our current standards. If requesting multiple pieces of equipment, please rank order those requests. Include shipping cost and taxes in your request. Instructions: 1. For each piece of equipment, there should be a separate line item for each piece and an amount. Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items which are less expensive should be requested as supplies. Software licenses should also be requested as supplies. 2. For bulk items, list the unit cost and provide the total in the "Amount" column. Make sure you include the cost of tax and shipping for items purchased. Priority 1: Are critical requests required to sustain a program (if not acquired, program may be in peril) or to meet mandated requirements of local, state or federal regulations or those regulations of a accrediting body for a program. Priority 2: Are needed requests that will enhance a program but are not so critical as to jeopardize the life of a program if not received in the requested academic year. Priority 3: Are requests that are enhancements, non-critical resource requests that would be nice to have and would bring additional benefit to the program. Description Amount Vendor Division/Unit Dell PowerEdge R720 Server $ 8,500 Dell App Tech & Business 21 Priority #1 X Priority #2 Priority #3 22 Appendix F8: Facilities Requests Audience: Facilities Committee, Administrators Purpose: To be read and responded to by Facilities Committee. Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee (FC) has begun the task of reprioritizing Measure B Bond budgets to better align with current needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two to be used as match if and when the State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has determined that although some of the college's greatest needs involving new facilities cannot be met with this limited amount of funding, there are many smaller pressing needs that could be addressed. The kinds of projects that can be legally funded with bond dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests. Instructions: Please fill in the following as needed to justify your requests .If requesting more than one facilities project, please rank order your requests. Brief Title of Request (Project Name): ESYS Lab Chairs and Stools Building/Location: Description of the facility project. Please be as specific as possible. Replace chairs and stools in lab classrooms 1602 and 1616 with adjustable-height stools and . 28 stools and 25 chairs in 1602 24 stools and 9 chairs in 1616 What educational programs or institutional purposes does this equipment support? This supports the Electronics Systems Technology and the Engineering programs. Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to enhancing student learning? The current chairs and stools are a mix of leftovers from other rooms. Most of the bench stools are solid metal, with a flat wooden seat. Most of the chairs are very uncomfortable, and many have broken height adjustment, adding to an uncomfortable work posture. ESYS labs are fours hours long, ENGR labs are three hours, which makes it difficult to sit and concentrate for that length of time. The discomfort of the students distracts them from making the most effective use of their lab time. 23 24