Resource Request Forms Unit Plan: Description of the Unit Unit: CalWORKs Division or Area to Which You Report: Special Programs and Services Author(s) of this Unit Plan: Patrise Diaz and Gerald Shimada Date: 3/11/11 Audience: To be read and responded to primarily by Marketing and Outreach Purpose: Used for public relations, used in catalog and/or brochures, grant applications. Marketing & recruiting materials Instructions: Write about one paragraph which should include the unit’s mission statement. You may include an image or picture, if you wish. You may use last year’s description with updates or revisions as needed. CalWORKs mandates that the recipients of TANF must participate in employment or employment-related activities, or enroll in an educational program that supports them in their career goals and provides job development, or some combination of both. Generally these are to approximate the hours that would be spent in fulltime employment (generally a minimum of 32 hrs per week). If recipients enroll in an educational program, they must complete it in a maximum five year time-frame. Through the Chabot College CalWORKs program students are provided academic advising, and personal and career counseling to assist them in reaching their educational and career goals in a timely manner. In collaboration with the Alameda County Social Services Agency (ACSSA), the students are provided resources for their textbooks and supplies, child care services, and transportation costs. CalWORKs work-study funds (which qualify as a form of financial aid) provide students an opportunity to obtain work experience in their field of study, while not impacting the limited resources they receive from the ACSSA. The goal of the CalWORKs program is to assist our students in building self-esteem, obtaining academic and career training, and acquiring job skills that will prepare them for long-term employment success. The overriding goal is these students to obtain economic self-sufficiency for themselves and their families. Resource Request Forms Program Review Summary & Unit Plan Unit/Area: CalWORKs Division/Area to Which You Report: Special Program and Services Author(s) of this Unit Plan: Patrise Diaz and Gerald Shimada Today’s Date: 3/11/11 School Year Program Review Completed: Audience: IPBC; Program Review Committee; Deans/Unit Administrators; Budget Committee Purpose: To provide evidence of progress on from previous year and to provide input into planning for subsequent years. Instructions: If you have completed your unit plan last year, please update your timeline and answer the questions below. If you are updating/changing your timeline, list the appropriate year in which revisions were made. 1A. Problem Statement: Summarize your original Program Review conclusions (or if this was done in last year’s unit plan, please update). 1B. Analysis: What was the basis for these new and/or continuing conclusions? CalWORKs provides academic, career, and personal counseling services to eligible students; develops and places eligible students in work study employment; meets on a regular basis with the Community Colleges and Alameda County Partnership group to discuss mutual issues; and provides informational workshops. The CalWORKs Academic Follow-up Report in collaboration with ITS staff allows the staff to better monitor students’ compliance with program requirements and students’ progress in reaching their educational goal. The CalWORKs Systems Office MIS reporting system, SC 10-17, is submitted each year. 2. Student Learning Outcomes Inventory a. What percentage of courses in your discipline have Student Learning Outcomes developed? _____ b. How many Student Learning Outcomes are there on average per course? _____ c. What percentage of course SLOs in your discipline have been assessed? _____ d. What percentage of courses in your discipline have had the assessments reflected upon, or discussed with colleagues, or discussed with the college at large? _____ e. Has your discipline determined any actions that might be taken as a result of this data, or insights? Not applicable. Resource Request Forms 3. List your accomplishments. How do they relate to your program review, unit planning and SLO work? Please cite any relevant data elements (e.g., efficiency, persistence, FT/PT faculty ratios, SLO assessment results, external accreditation demands, etc.). CalWORKs provided case management services to over 340 students; all students’ program eligibility had to be determined each term, including summer. Each student completed the CalWORKs intake process that included completion of a student education plan (SEP) and a verification of education that were then provided to the student’s County employment counselor. The SEP outlines all major and general education courses needed, in a term-by-term format. Approximately ninety-five percent (95%) of these students were provided with books and supplies through a verification process in collaboration with the Alameda County Social Service Agency. Over 20 students have participated in the CalWORKs work study program this year and are employed on campus in various departments including EOPS, DSPS, Financial Aid, Aspire, Admissions & Records, Counseling, Assessment, Media Services, and the Children Center, among others. Our program is a member of the CalWORKs Community Colleges & Alameda County Partnership Group that historically have met on a monthly basis to discuss mutual college and county issues. This year, with such drastic cuts in program staffing to most colleges, few programs were able to attend on a regular basis, and so few meetings took place during the 2010-2011 academic year. However many colleges including Chabot have made a priority to attend the Statewide CalWORKs Association Training Institute in mid-March of this year; as it will guide and support our efforts in serving and advocating for our students during increasingly challenging times, with our dwindling resources. A large-group Orientation was provided prior to the beginning of the Spring 2011 term, which included speakers from Financial Aid, and the community-based non-profit LIFETIME, as well as our program staff. This was the largest attendance at this event thus far, and was wellreceived by students, who were able to see faculty and staff on a priority drop-in basis to address critical needs prior to the start of the new term. As we were limited in offering much more in the way of workshops this year, students were encouraged to attend workshops offered by other Student Services areas, especially those pertaining to financial aid resources and college affordability. Many also utilized the Career Center resources to work on resumes and do employment research. 4. List your new and continuing unit goals. Based upon what you accomplished, do you have any changes you are making to your goals or timeline? Please make any revisions to the timeline on the next page. Resource Request Forms Continuing goals (if you did not do a unit plan, skip to the next box): Goal 1: Place CalWORKs students in work study employment both on and off campus. Goal 2: Develop work study placements that reflect the educational goals of the CalWORKs students. Goal 3: Provide academic advising and career and personal counseling to CalWORKs students, in particular, the monitoring of student’s progress toward reaching their educational goal. Goal 4: Provide informational workshops. New goals: Goal 1: Hire a full-time non-tenured CalWORKs Coordinator/Counselor by 2012-2013. Goal 2: Reinstate the work study seminars by 2011-2012. 5. Discuss how these goals support the college Strategic Plan goals and/or strategies. Continuing goals (if you did not do a unit plan, skip to the next box): In partnership with the Alameda County Social Services Agency, the CalWORKs program provides support services to students who must meet the requirements of the agency. These support services are academic advising and career and personal counseling, work study placements, and informational workshops. The goal for these students is to either complete certificates, associate degrees, or transfer to a university that will lead to unsubsidized and self-sufficient employment. New goals: The CalWORKs coordinator/counselor and a full-time counselor both retired at the end of fall 2009. They both continued in a part-time capacity in spring 2010. The former coordinator/counselor resumed working part-time in 2010-2011, and an additional faculty was hired to assume the role of coordinator/counselor, but only in a part-time capacity. The goals of the program will not be accomplished with only part-time faculty. Due to the significant number of students served by this program, and the broad array of academic and pre-employment services engaged in; there is an urgent need to hire a full-time coordinator/counselor. Resource Request Forms 6. Solution: Cut and paste your previous timeline and update the “Accomplished?” column, if necessary. Detail the plan for accomplish your goals. If you are making revisions to your activities or timeline, please indicate that in the “Revised?” column. Unit Action Plan Timeline No. Timeline Milestone Activity Person(s) Responsible Accomplished? Yes/No/ In Progress* Revised? Yes / No If yes, list revision year Do you need additional funds to support this activity? Yes/No If, yes, what type?** 1 2009-2010 Develop a job description, select an interviewing team, and hire the Employment Specialist. 2 2009-2012 Place CalWORKs work study students in employment both on and off campus 3 2009-2012 4 2009-2012 5 2009-2012 Rachel No Maldonado Aziminia, Gerald Shimada, Hiring Committee Patrise Diaz CalWORKs Coordinator/ Counselor Develop work study placements that reflect the educational goals Patrise Diaz – of many CalWORKs students. CalWORKs Coordinator/ Counselor Provide academic advising and career and personal counseling Patrise Diaz, to CalWORKs students. Rachel Maldonado Aziminia, and Debbie Green Provide informational workshops. Patrise Diaz, Michelle Iriarte, and Sylvia Ramirez In Progress Yes; at this No time an Employment Specialist will not be hired. Yes; in No 2010-11 limited to on-campus No No In Progress No No In Progress No No In Progress Resource Request Forms No. Timeline Milestone Activity Person(s) Responsible Accomplished? Yes/No/ In Progress* Revised? Yes / No If yes, list revision year Do you need additional funds to support this activity? Yes/No If, yes, what type?** 6 2011-2012 Hire a full-time non-tenured track CalWORKs Coordinator/ Counselor. Gerald Shimada No Yes; a fullNo time faculty will not be hired for 2011-12 7 2011-2012 Reinstate the work study seminars. In 2009-10 & 2010-11, the Patrise Diaz – In Progress Yes; plans No work study seminars were not offered because the part-time did CalWORKs to reinstate not have time to coordinate the seminars. Coordinator/ in 2011Counselor 2012 * Note: As you may be carrying over or planning new activities for this planning cycle, this column should list that all activities are “In Progress.” ** List types such as “equipment,” “supplies,” “staffing,” “contractual services,” etc… Resource Request Forms Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000] Unit: CalWORKs Division or Area to Which You Report: Special Programs and Services Author(s) of this Unit Plan: Patrise Diaz and Gerald Shimada Date: 3/11/11 Audience: Faculty Prioritization Committee and Administration Purpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep. 1. Number of new faculty requested in this discipline: __1___ 2. Rationale for your proposal. Include such things as enrollment, persistence, FT/PT faculty ratios, SLO assessment results, external accreditation demands, etc. Anything that led you to request this position should be included. Both the coordinator/counselor and full-time counselor retired at the end of fall 2009. They continued part-time in spring 2010. The coordinator/counselor continued to work part-time Aug 2010 to March 2011, with the addition of an adjunct counselor also. The number of students served by the CalWORKs program continues to increase each year, and therefore there is a need to hire a full-time coordinator/counselor to resume regular staffing roles, even without allowing for the increase in students being served that we have seen in recent years. In 2009-10, over 340 students were served, an increase of approximately 82 students or a 33% increase from the previous year. The program generally intakes approximately 5 new students per week, while continuing to serve those already participating. At this time in 2010-2011, we have already reached the 340 students served (the prior year’s total), even with this year’s reduction in staff. Needless to say, the activities performed in service of our students’ needs have been sharply limited, due to the counseling load requirements. 3. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal. As a majority of our CalWORKs students are first generation, and all are the lowest income of our college students; they espe cially benefit from the services our program provides. It is clear from this current year’s functioning alone that the goals of the program will be significantly limited with only a part-time counseling staff in place. Resource Request Forms 4. Attachments: EM Summary by Term report for the appropriate discipline or cluster of disciplines. EM Success report for the appropriate discipline or cluster of disciplines. Resource Request Forms Unit Plan: Classified Staffing Request(s) [Acct. Category 2000] Unit: Division or Area to Which You Report: Author(s) of this Unit Plan: Date: Audience: Administrative Staff Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified positions (New, augmented and replacement positions) Instructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning Priorities. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. Justifications should include rationale for requesting the position. Rationale should include specific reference to, where necessary and appropriate: Data from student learning and service area outcomes Connection to program review Relationship to institutional priorities Impact on enrollment and revenue Safety Mandates Workload distribution (impact on other’s work) 1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should include things such as student learning and service area data and outcomes, difficulty in serving students, health and safety concerns and/or any other information that speaks to the criteria listed previously. Resource Request Forms 2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information from advisory committees or outside accreditation reviews that is pertinent to the proposal.