Chabot College Program Review
Student Services Program Review Summary
Unit/Area: ASPIRE
Division/Area to Which You Report: Special Programs
Author(s) of this Unit Plan: Roberto Mendez
Today’s Date: 3/07/2011
School Year Program Review Completed: 2010-2011
Audience: IPBC; Program Review Committee; Deans/Unit Administrators; Budget Committee
Purpose: To provide evidence of progress on from previous year and to provide input into planning for subsequent years.
Instructions: If you have completed your unit plan last year, please update your timeline and answer the questions below. If you are updating/changing
your timeline, list the appropriate year in which revisions were made.
1A. Problem Statement: Summarize your original Program Review conclusions (or if this was done in last year’s unit plan, please update).
1B. Analysis: What was the basis for these new and/or continuing conclusions?
The Aspire program has been granted a new five-year grant. The program scored very high in point based on prior grant year. The
program has changed and new objectives have been given. The program is in the process of completing new objectives and will providing
detail reporting next program review.
2. Student Learning Outcomes Inventory
a. What percentage of courses in your discipline have Student Learning Outcomes developed? _____
b. How many Student Learning Outcomes are there on average per course? _____
c. What percentage of course SLOs in your discipline have been assessed? _____
d. What percentage of courses in your discipline have had the assessments reflected upon, or discussed with colleagues, or discussed with the
college at large? _____
e. Has your discipline determined any actions that might be taken as a result of this data, or insights?
If your area does not use SLOs, please use data from Service Area Outcomes.
N/A
Chabot College Program Review
3. List your accomplishments. How do they relate to your program review, unit planning and SAO/SLO work? Please cite any relevant data
elements (e.g., efficiency, persistence, FT/PT faculty ratios, SAO/SLO assessment results, external accreditation demands, etc.).
No.
Goal/Objective from Activities Undertaken to Achieve the
last year’s Unit Plan Goal/Objective
1
62% of all studen6ts
served by the SSS
project will persist
from one academic
year to the beginning
of the next academic
year or graduate and/or
transfer from a 2-year
to a 4-year institution
during the academic
year.




2
85% of all enrolled

participants served by
the SSS project will
meet the performance 
level required to stay
in good academic

standing at the grantee
institution
3
15% of new

participants served
each year will graduate
with an associate’s

degree or certificate
within four (4) years



Results
Data not available yet
Assist students in selecting appropriate
courses and loads based on academic goals
and plan
Do periodic check-ins with students to
monitor their academic progress (MTPR, etc.)
Facilitate interaction with instructors
regarding academic progress in classes and
recommendations for academic support
Provide “over and beyond” tutoring support
through PATH center (additional hours paid
for)
Data not available yet
Assist students in selecting appropriate
courses and loads based on academic goals
and plan
Do periodic check-ins with students to
monitor their academic progress (MTPR, etc.)
Facilitate interaction with instructors
regarding academic progress in classes and
recommendations for academic support
Provide “over and beyond” tutoring support
through PATH center (additional hours paid
for)
Data not available yet
Complete a Student Education Plan (SEP)
outlining major and GE requirements for
AA/AS degree.
Assist students with AA/AS degree
application.
Provide accurate information about AA/AS
degree.
Keep in regular contact with students via
mail, phone, email and in person meetings
Assist student in creating academic plan that
meets their personal needs and their
educational aspirations
Priority Objective /
Strategic Plan Goal
Goal 16, 18, 19
Accomplished?
Yes / No /
In Process
Did you receive
additional funds
to support this
goal/objective?
Yes/No
In Process
Program is
funded by a
Federal TRIO
grant
Goal 16, 18, 20, 21 In Process
Program is
funded by a
Federal TRIO
grant
Goal 16, 17, 19
Program is
funded by a
Federal TRIO
grant
In Process
Chabot College Program Review




4
9% of new participants 
served each year will
transfer with an
associate’s degree or

certificate within four
(4) years.




Provide personal and academic advising,
helping each student make appropriate
decisions for their life situation
Ensure timely reminders regarding college
deadlines, scholarship & financial aid
deadlines
Help students explore career and major
options
Support students in exploring options for how
to stay in school when they do not have
adequate financial support
Data not available yet
Through case-management, notify student
when eligible to apply for certificate, AA/AS
degree or transfer
Assist students with AA/AS degree
application and all transfer applications
Do TAA agreements for all eligible students
Refer students to programs and services at
four-year colleges (mentorship and Transfer
programs)
Work in conjunction with programs at fouryear colleges to schedule college specific
advising appointments
Plan and implement campus visits and college
information workshops
Goal 16, 17, 19,
In Process
Program is
funded by a
Federal TRIO
grant
Chabot College Program Review
4. List your new and continuing unit goals. Based upon what you accomplished, do you have any changes you are making to your goals or
timeline? Please make any revisions to the timeline on the next page.
Continuing goals (if you did not do a unit plan, skip to the next box):
New goals:
The EXCEL program has specific new goals that support the college strategic plan.
Awareness & Access
 Reach out to populations underrepresented in higher education
 Find multiple ways to deliver instruction and services for all
Student Success
 Identify and provide a variety of career paths.
Community Partnerships
 Initiate and expand partnerships among the college, businesses and community organizations
 Engage the community in campus programs and events.
Vision, Leadership innovation
 Streamline academic and student support services
5. Discuss how these goals support the college Strategic Plan goals and/or strategies.
The ASPIRE Program completely supports Chabot’s Strategic Plan Goals, Strategies and Objectives, through Awareness & Access, Student
Success, Community Partnerships, and Vision Leadership & Innovation.
Goal A: Awareness & Access
Outreach and marketing materials of the program are supplied throughout campus and at different events on and off campus. We also encourage students
in ASPIRE to make use of Chabot’s programs and resources on campus, and must participate in one program activity per semester to meet program
requirements.
Goal B: Student Success
Each ASPIRE student must meet with the academic counselor to develop a Student Education Plan (SEP). The goal of this SEP is to provide a student with a
clear understanding of courses required for them to meet their academic goal. The ASPIRE Program also provides students with a supportive study
environment where they can study in groups or individually and use computers and printers for their homework. The ASPIRE Program has developed
Student Learning Outcomes and have a plan and timeline for developing and evaluating student learning outcomes, as they are also part of the federal grant
guidelines.
Chabot College Program Review
Goal C: Community Partnerships
ASPIRE collaborates with EOPS Program, the Transfer Employment Career Services (TECS) Center and PATH lab (tutorial center) to encourage participation in
the workshops and events that promote transfer, major exploration, financial assistance, career development, study skills, cultural enrichment, etc. The
ASPIRE Program hosts 2 field trips a semester free of charge for students to learn about transfer institutions. ASPIRE students meet with representatives
from transfer universities, i.e. CSU East Bay and UC Berkeley.
Goal D: Vision, Leadership & Innovation
The ASPIRE Program will continue to work with and collaborate with Chabot to be included in the Vision, Leadership and Innovation projects on campus.
ASPIRE participates in Program Review to be included in institutional planning, evaluation and budget processes, as well as to collaborate between academic
and student services to in order to streamline academic and student support services.
New goals:
NONE
6. Solution: Cut and paste your previous timeline and update the “Accomplished?” column, if necessary. Detail the plan for accomplish
your goals. If you are making revisions to your activities or timeline, please indicate that in the “Revised?” column.
Unit Action Plan Timeline*
Goal
No.
Timeline
Milestone Activity
Person(s)
Responsible
Accomplished?
Yes/No/
In Progress*
Revised?
Yes / No
If yes, list
revision year
1
Week 1 – Week 8
Initial counselor meeting (within first 4 weeks of semester) will
Student/
develop Student Education Plan (SEP) to confirm student is
Counselor
enrolled in correct and proper classes and has identified and
implemented a proper study plan (for each hour in class must be
studying 2 hours outside of class). A Student Success Contract is
completed when student does not meet this goal.
In Progress
No
Do you need additional funds to
support this activity?
Yes/No
If, yes, what type?**
Yes, for Banner product,
Degree works, be implemented
to assist counselor in advising
student.
Chabot College Program Review
Goal
No.
Timeline
2
Week 8 – Week 14
3
Week 14 – Week 18
4
Throughout semester
Milestone Activity
At week 8 of semester, a Mid Term Progress Report needs to be
completed by student and their teacher showing grade in
progress. If a grade of “D” or “F” is indicated, student needs to
schedule appointment with counselor to develop and implement a
proper study plan and make referral to PATH, WRAC, & math
labs.
At week 14 of the semester, third contact is established between
counselors and ASPIRE student to confirm acceptance to transfer
institution or prepare for pre-registration for following semester.
Student must participate in at least one campus activity, be it a
workshop in the TECS, WRAC or ASPIRE office, Fieldtrip to 4year university, or meeting with university representative.
Person(s)
Responsible
Accomplished?
Yes/No/
In Progress*
Revised?
Yes / No
If yes, list
revision year
Week 14 – Week 18
Survey is completed by each ASPIRE student.
If, yes, what type?**
Student/
Counselor
In Progress
No
Yes, PATH, WRAC, & Math
labs must be kept open and
available for students.
Student/
Counselor
In Progress
No
Student/
Counselor
In Progress
No
Yes, in-kind adjunct counselor
must be provided by Chabot at
12-15 hours per week.
Yes, Admissions & Records
evaluator must evaluate
students request for degree
applications.
Counselor will identify completion of requirements for student’s
academic goal and provide student with “Request for AA/AS
Degree or Certificate or Certificate of Completion/Achievement”
form to submit to Admission & Records office.
5
Do you need additional funds to
support this activity?
Yes/No
Collaboration with TECS and
PATH areas are important to
be able to provide students
with opportunity to participate
in workshops and/or activities.
Student
In Progress
Assistant/
ASPIRE
coordinator
No
Yes, ITS needs to maintain
computers and printers
Note: As you may be carrying over or planning new activities for this planning cycle, this column should list that all activities are “In Progress.”
** List types such as “equipment,” “supplies,” “staffing,” “contractual services,” etc…