CSU ADMISSIONS APPLICATION
TIMELINE & CHECKLIST for FALL 2016
TRANSFER
Apply at: www.csumentor.edu
www.chabotcollege.edu/counseling/transfer
Career & Transfer Center, Building 700, Second Floor
From the CSU application; managing communication from and submitting documents as
requested by each CSU campus; to making sure you identify and apply for monies to help
pay for school next year; following this timeline and doing your best through it will ensure a
smoother transfer experience to the CSU in Fall 2016.
February-August
Confirm you are on track for transfer to intended CSU campus(es) and
academic major. You can obtain clarity with your Chabot counselor or CSU
university representative who visit the Career & Transfer Center on the following:
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Meet minimum CSU eligibility (ie. Completion of Golden Fours (CSU GE A1, A2, A3, and
B4) & 60+ CSU-transferable units by end of Spring 2016 for Fall 2016 admissions
consideration)
If your major is impacted or the campus is impacted, verify you meet any
supplemental requirements in order to apply.
Review page 5-6 of this packet; obtain clarification if you still don’t know how to
calculate your CSU-transferable gpa, which is asked for on the application.
On your own or with a Chabot Counselor - Confirm if you really are earning an AA-T or
AS-T by the end of Spring 2016. See page 4 of this packet or visit:
www.chabotcollege.edu/Counseling/TECS/CSUTransferDegrees.asp
October
Attend TRANSFER DAY on Wed. 10/14/15 where over 45 colleges and universities
will be in the Cafeteria to answer any questions and provide you more transfer
options. This is sometimes the only time that CSU, UC, or private college is on
campus so make a point to come! Details, schools attending, and a list of
suggested questions to ask reps may be found at:
www.chabotcollege.edu/Counseling/TECS/transferday.asp
October-November
Work on and submit your CSU Mentor Application between 10/1-11/30. Find the
CSU application at: www.csumentor.edu
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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Drop-in at a CSU/UC Application Clinic for assistance. Session dates are found
at under CAREER/TRANSFER WORKSHOPS at:
www.chabotcollege.edu/counseling/tecs
January-March
Follow all instructions and meet all deadlines given to you by each CSU
campus. They may ask you to:
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Establish your student account. (Examples: MyCSUEB, MySJSU, SFSU Gateway, Cal Poly
Pomona’s BroncoDirect). Log in and check the account weekly.
Avoid being denied admission by making sure you check your student account once
a week and complete the requested To-Do’s well in advance of their posted deadline.
Also, adjust your email filter or security preferences and check your SPAM folder for
emails from the universities!
Typical To Do’s include the requesting of your official transcripts from all colleges
attended and having it mailed to the CSU campus(es).
Other To Do’s include supplemental applications. Research the university admission
webpages for specifics.
February-March 2nd
Apply for financial aid! Really!! Most students should complete either the FAFSA
(www.fafsa.ed.gov) or California Dream Act Application (caldreamact.org).
Submit your FAFSA or California Dream Act application by March 2nd for
maximum aid consideration.
March-May
CSU campuses announce transfer admission decisions during this period. Make
sure to follow through on tasks, deadlines, and completing courses as reported
in your application.
May-June
Deadlines to accept the admissions offer vary amongst the different CSU
campuses. Some common final documents students may need to request are:
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Official transcripts from all colleges attended
GE Certification. Visit the Admissions & Records window to request and send CSU GE or
CSU IGETC certification when you have decided on the CSU campus to where you will
attend.
Official high school transcript(s)
AP, IB, TOEFL scores
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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BEFORE WORKING ON THE APPLICATION
 Confirm your intended CSU campus is considering applications from transfer students for your
intended major. Visit the CSU Application Filing Status webpage
(www.csumentor.edu/filing_status) and follow these steps:
1. Select your level. (e.g. Undergraduate or International)
2. Select the term for which you are applying. (e.g. Spring 2016)
3. If the CSU campus you are interested in says CLOSED, that means they are no longer
accepting applications for the term you'd like to apply.
4. If the CSU campus you are interested in says OPEN, click on VIEW to see OPEN MAJORS
and the CAMPUS NOTICE FOR TRANSFERS. Verify that your campus is accepting
applications for your major and read the notice for transfer students. The notice may
indicate the deadline for submitting the CSUMentor application.
 Check if you already have a CSUMentor account. (www.csumentor.edu) If you applied to a CSU in
high school, you can retrieve your account. Otherwise, establish your account.
 Consider establishing a separate working email address. Universities will often communicate
ONLY through email about the status of your application and any documents needed to move your
application forward for further consideration. Make sure to check the email SPAM folder.
 Access your college transcripts. You will be asked to enter ALL colleges attended, including dates
of attendance, and where needed, course(s) taken and grades earned. Determine whether you will
log into your college’s student account or request transcripts to access your academic records.
 Gather financial information. Your family’s financial information (2014 income and 2015
estimated income) is required if you would like to obtain an application fee waiver for the CSU
application or apply for the EOP program. You will also be asked about your family size.
 Determine residency status. You need to know how long you have been in California since the
CSU system calculates your tuition based on your residency status.
 Calculate your CSU-transferable GPA.
The CSU-transferable G.P.A. being asked for on the CSU application is not always the one listed in
your ClassWeb account. Use the enclosed handout as a guide for calculating your CSU-transferable
G.P.A..
 Know your current in-progress class schedule (enter ALL courses regardless if transferable or nontransferable)
 Know your planned class schedule (enter ALL courses regardless if transferable or nontransferable)
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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 Know where you took, when, and the grade you earned on your Golden Fours. Except for some
engineering majors, almost all CSUs require completion of the Golden Four by the end of Spring
for Fall transfer (or Summer for Winter Quarter and Spring Semester transfer; or Fall for Spring
Quarter transfer).
At Chabot College, the courses that meet the Golden Four are:
Oral Communication:
Communication Studies 1, 20, 46
Term & Year:
Written Communication:
English 1A
Term & Year:
Critical Thinking:
Communication Studies 46; English 4, 7; History 5
Term & Year:
Mathematics/Quantitative Reasoning:
Psych 5; Math 1, 2, 3, 4, 6, 8, 15, 16, 20, 31, 33, 36, 37, 40, 41, 43
Term & Year:
Grade Earned: _____
Grade Earned:
Grade Earned:
Grade Earned:
 Determine if and what kind degree(s) you are earning from Chabot College. The CSU Application
has a section for students to indicate they are earning their AA-T or AS-T in a specified major. Not
all Chabot majors are AA-T or AS-T majors. AA and AS degrees aren’t AA-T or AS-T degrees. You are
to only indicate an AA-T or AS-T if you, indeed, are earning this type of degree. To learn more
about the AA-T and AS-T so you can complete this portion of the application accurately, please
visit: www.chabotcollege.edu/Counseling/TECS/CSUTransferDegrees.asp
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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Calculating your CSU-transferable GPA
Your grade point average (GPA) is calculated by dividing the total amount of grade points
earned by the total amount of attempted units with grades. Your grade point average may
range from 0.0 to 4.0.
STEP 1: A student's total grade points are calculated by multiplying the number of class units
attempted by the value associated with each grade earned. For example:
Grade
Units
Attempted
Value
Grade Points Earned
(Units x Value)
A
B
C
D
F
W
3
3
3
3
3
0
4
3
2
1
0
0
12
9
6
3
0
0
STEP 2: The student's GPA is then determined by dividing the total number of grade points
earned by the number of units attempted. Thus, if a student takes four 3-unit courses and
earns 3 B's and 1 C, the GPA is as follows:
Grade
Earned
Value
Unit
Total Grade Points
(Units x Value)
B
B
B
C
Totals:
3
3
3
2
3
3
3
3
3
12 Units
9
9
9
6
33 Grade Points
Total Grade Points (33) divided by Total Units (12) = 2.75 GPA
Most universities ask for your gpa in transferable classes only. The CSU-transferable gpa being
asked for on the CSU application is not always the one listed in your ClassWeb account. You
need to determine which courses are CSU-transferable in order to calculate your CSUtransferable GPA.
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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How do I know what classes to incorporate into this calculation and determine my CSUtransferable gpa?
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If the class is or was on www.assist.org for your academic major during the year you
took the course, incorporate the grade into your gpa calculation.
If the class is or was on the CSU GE or IGETC pattern during the term you took the
course, incorporate the grade(s) into your gpa calculation. GE patterns are available
at the Career & Transfer Center, Front Desk Counseling, and online at www.assist.org.
Just visit the site and select “CSU GE Breadth” or “IGETC” located under “Help Topics”
to get started.
Just because the class is not on on the CSU GE or IGETC doesn’t mean it isn’t CSUtransferable. For these other classes or if you aren’t sure about a specific course, visit
www.assist.org and select “Transferable Courses” located under “Help Topics” to
determine whether or not it is a CSU-transferable class.
Other Notes:
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R (Repeats) - When the course in which you received a substandard grade (D or F) is
repeated, the most recent grade should be calculated in your GPA in lieu of the
previous grade(s).
P/NP (Pass/No Pass) or CR/NC (Credit/No Credit) do not receive grade points and are
not factored in the calculation of your GPA.
W (Withdrawals) do not receive grade points and are not factored in the calculation
of your GPA.
I (Incomplete) grades represent an instructor-student agreement that the student may
complete the course work by the end of the following semester and receive an
appropriate letter grade. If the student does not complete the course work before this
deadline, the right of the student to make up the work is forfeited. The "I" will be
replaced with the alternate letter grade assigned by the instructor at the time the
incomplete was assigned.
Now you are ready to calculate your CSU-transferable gpa!
You can manually calculate your gpa (see steps #1 and #2) or use an online gpa
calculator like the one below to calculate your gpa for all CSU-transferable courses:
www.csus.edu/gradstudies/AdditionalResources/GPACalculator.html
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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PAGES FROM THE CSU MENTOR APPLICATION THAT ARE PRONE TO
CONFUSION & ERROR
PAGE 1: ENROLLMENT INFORMATION
ENTRY STATUS
Selecting 60-89.5 semester units will ensure students not having to enter high school coursework on
application screens 8-9.
PAGE 2. PERSONAL INFORMATION
APPLICANT INFORMATION
Social Security Number & AB540
If AB540, leave the Social Security Number fields blank. Visit the campus website for the AB540 Affidavit.
California Statewide Student ID
The California Statewide Student ID is an id number that followed the student since K-12. Most students do
not know it. It is OPTIONAL. Please skip and move forward.
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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PAGE 6: HIGH SCHOOL INFORMATION
SAT/ACT Scores
Transfer applicants: You are not required to complete SAT or ACT information if you will have 60 or more
semesters units.
PAGE 7: COLLEGE INFORMATION
Calculating your CSU-transferable gpa and entering information for each college attended:
Calculating your CSU-Transferable GPA
www.csus.edu/gradstudies/AdditionalResources/GPACalculator.html
•
•
•
•
Units attempted to date: 21
• CSU-transferable Incompletes, Pass, Not Pass,
Credit, No Credit count toward units attempted.
Units completed to date: 19 (21-2 units of F = 19)
• Pass and Credit for CSU-transferable courses count toward
units completed.
Cumulative GPA: 2.29
Grade Points: 48
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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SB1440 Transfer Degrees
Complete this section ONLY if you are earning one of the Associate Degree for Transfers.
Chabot offers the
following
AA-T and AS-T majors:
Administration of Justice
Anthropology
Business Administration
Communication Studies
Early Childhood Education
Economics
Elementary Teacher
Education
English
Geography
Journalism
Kinesiology
Mathematics
Music
Political Science
Psychology
Sociology
Spanish
Studio Arts
Theatre Arts
PAGE 10: COLLEGE COURSES
Add all courses regardless of transferability. Students may manually add courses when courses are not found.
Questions about this packet should be directed to: Frances Fon Transfer Counselor/Instructor – ffon@chabotcollege.edu 8/27/15
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