September 5, 2013
10:00 AM – 12 noon, Room 707
Attendees: Rosafel Adriano, Kathleen Allen, Carolyn Arnold, ValJean Dale, Marie DeLeon, Katrin
Field, Philomena Franco, Ken Grace, Matthew Kritscher, Paulette Lino, Roberto Mendez, Patricia
Molina, Stacey Moore, Becky Plaza, Gerald Shimada, Judy Vetters, Ernesto Victoria, Jeanne Wilson and Bella Witt
Meeting started: 10:03 a.m.
I.
VP Updates
FIRST 2WEEKS OF FALL SEMESTER
VP Gerald Shimada asked how things were going the first 2-weeks of school. He mentioned that although we had lines of students, it appeared orderly and the VPSS Office has not received service-related complaints.
CLASS SCHEDULE
Administrative Assistants would like to do away with the class schedule because by the time it is printed there are so many errors that it creates more problems, the least of which is providing students with incorrect information. With numerous changes it also generates more work for the assistants. VP Shimada pointed out that although A&R Director Paulette Lino and staff do a great job in crafting the schedule, we have to take into account the people hours expended and the cost associated with it. The cost to print is about over a $1.00 per book and it does have some marketing value even though we no longer mail it out to the community. He said the college is not yet ready for this idea, but will weigh in at some point.
STAFF PARKING
On behalf of Campus Safety, VP Shimada reminded everyone about the college’s parking policy.
When classes are in session, B and G Lots are designated for student parking. Staff parking available in A, D, F and H Lots. If staff would like to change this policy, they should then bring it up and go through the process.
LEARNING COMMUNITY TASK FORCE
President Sperling will convene a
(LCTF) comprised of representatives from Student Services and Academic Services. Its first meeting is scheduled for

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2| P a g e next Wednesday, September 11 th at 4:00 PM in the Board Room. The Task Force’s goal is to
“work collaboratively from the start in the design of new learning communities.” Attached is
President Sperling’s communiqué about the LCTF. VP Shimada stated that this meeting is open to all who wish to attend.
VP Shimada said that this a time for us to be “creative”. Through this group, sub-division and program meetings we should come forth with some creative thinking on how we can improve upon the work that we do. We can present our own initiative as to how Student Services do business on future Flex Days, at next year’s Convocation or some other series of meetings. We need to “bang our drum.”
TWO BIG MEETINGS @ THE DISTRICT THIS F RIDAY
District Enrollment Management Committee (DEMC) and District Budget Study Group (DBSG) will meet this Friday. We are still discussing the new allocation model. Discussion will focus on the question: “Do we have enough resources for the instructional and services programs that we currently have?”
RIBBON CUTTING
Las Positas College will host an open house for its new Student Services Building. The ribbon cutting will be on September 17 th .
POSSIBLE RELOCATION OF PRESIDENT ’ S OFFICE
President Sperling is thinking about potentially moving her office into Bldg 700 South. The people that will be affected (Marie DeLeon, HPN Coordinator and Community Ed) have been informed.
BULLETIN BOARDS
VP Shimada asked the Facilities Committee for funding (from Measure B funds) for the following items:
---Relocation of the keypad near the 1 st floor elevator to the outside of Room 717 so that faculty and staff will have access to the break room. The cost of keypad relocation: $4,600.
---The purchase and installation of bulletin boards in Bldg 700 (on both floors) so we can disseminate information in a systematic way. We have determined the locations and sizes of the boards at a cost of $6,000.
FACILITIES
Remodeling priorities are Buildings 100 and 2100 (Bio Lab). ADA access for Bldg 100 (i.e., elevators) will cost $500,000. There will be more discussion on the proposal to relocate the
Health Center into the combined former break room and rock room space (recently occupied by an Adaptive P.E. class) in Bldg 2300.
Kathleen Allen requested the need for expansion of the DSRC testing area. VP Shimada reiterated that no decision has been made regarding the vacant space in Bldg 2300.
II.
AA-T & AS-T Transfer Degree Workshops / Classes
Dean Matthew Kritscher spoke and asked feedback about the idea of counseling faculty co-presenting with discipline faculty on the new transfer degrees. Chabot is in the top ten or 15 colleges in the state with the amount of transfer degrees that we have developed. The

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3| P a g e requirement was to have 10 transfer degrees by this Fall and we exceeded it by 40%; we now have a total of 14. Here’s the list emailed by our own Jane Church:
Chabot Transfer Degrees
Administration of Justice AS-T NEW
Business Administration AS-T
Communication Studies AA-T
Early Childhood Education AS-T
Geography AA-T NEW
Journalism AA-T NEW
Kinesiology AA-T NEW
Mathematics AS-T
Music AA-T NEW
Political Science AA-T
Psychology AA-T NEW
Sociology AA-T
Studio Arts AA-T NEW
Theatre Arts AA-T NEW
This was huge and fast-paced effort by faculty and Jane Church. It is incumbent upon the CSUs and community colleges to agree that the requirements for Associate Degrees should match the requirements to transfer. The CSUs admission policies have become more restrictive. For their Winter and Spring admissions, they are asking students this question on their applications: Are you enrolled in a transfer degree program (
Since we have no information / advertisement (not on our website) to date on this program, student will not be able to answer this question. We did include the first two “new” transfer degrees in our current catalog, but the other will be published in the next catalog which will be out mid-summer at best. So very little information has been disseminated to our students.
The idea is to develop workshops about the degrees directed towards certain groups: first semester students who have only taken one semester or students who do not have transcripts from other colleges. Students may or may not attend, so there’s a need for marketing. We can create posters (11 x17) that advertise the four degrees and refer them to a website that has a
QR Code as well, so students can use their mobile phone to quickly get to the webpage and find out basic information about the degrees. And then we could maybe leave a blank spot on the posters for a label where we could advertise workshop sessions.
The group gave the following suggestions:
• To start the process perhaps a counselor can go to the classes and speak to students about the workshops, and then once the students have attended the sessions they can help spread the word around.
• Targeted mailings, for example, to students who have shown interest in social sciences.
• Create a website so we email the link to students. The link can be added to our Career
Transfer Center webpage. And better yet on the College home page.
• Faculty should give extra credit or homework assignment to students for attending workshop sessions.
• Utilize the kiosks in various buildings for advertising events.
• Chabot Facebook page for events?

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Registration or reservation for the workshop sessions is “first come, first serve.”
Dean Kritscher said that if/when the college receives SSSP funding, we should think about how much to reserve for marketing, communications, technology, Facebook and website activities relating to students matriculating, getting into programs and graduating. Effective communication to students is an important part of the “pie” which is the
.
III.
“Houses” Initiative Proposal Re-Write
Dean Kritscher presented his edited version of the “Houses” initiative, a document written by representatives who recently attended the Basic Skills Initiative Leadership Institute. The document shared research findings and the concept of moving students into “houses” where they can get a more in-depth sense of a small community within our larger learning community.
Dean Kritscher said he wanted to edit the document to effect a more realistic perspective by inserting language talking about what could be, but in a way that sounds collaborative and supportive of their ideas. He acknowledged what research has shown that education is the primary vehicle for upward class mobility. In addition, the type of major a student chooses is a good indicator of how much money he will make. A student who gets a degree in engineering will have a better opportunity of receiving a higher wage than a student who gets a degree in liberal arts. So there is some validity in students declaring their major as early as possible, through an authentic process, and understanding the socio-economic implications of their choice.
He said that if a student wants to major in psychology, for instance, then he needs to realize that he will need at least a masters or a doctorate in order to make a good living in the field of psychology.
Dean Kritscher also pointed out that Chabot’s organizational structure as a whole has not changed much in the last 50 years, although Student Services has under gone a lot of changes the last 5-10 years. The challenge for the college is how to bring students into the fold better.
One suggestion is to reshape and expand PSCN 25 classes (i.e., adding component whereby career in particular fields of interests are discussed) and offer it year round.
Dean Kritscher requests the group to review the edited proposal and provide feeback.
IV.
Transfer Gladiators
To enlighten the group on the new
initiativ
, VP Shimada invited Health and
P.E. Instructor Ken Grace, also the newly elected co-chair of the Planning, Research and Budget
Committee (PRBC) to speak on the topic. Mr. Grace explained that
initiative started as a mentorship idea for students who seemed “pathless”. A group of 5 faculty members: Rick Moniz (History), Dr. Irene Plunkett (English), Scott Hildreth (Astronomy),
Francisco Zermeno (Spanish) and Ken Grace banded together with a goal of providing students access to “all essential college resources” to help them complete their educational goals while at
Chabot. Mr. Grace said this initiative is very much still in its developmental stage. Issues such as how to identify students in need of this mentorship or how many students will there be are still being discussed.
Katrin Field commented that many of the new students that attend assessment are ideal for mentoring. Katrin said that new students who enroll in May or register for our Early Decision
Program in June are usually the ones that struggle to adapt and there’s enough time before Fall semester starts for them to receive the guidance and information they need to maneuver

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5| P a g e through the college process (i.e., how to read a class schedule, how to get an appointment with a counselor, how to add a class, tutoring, etc.)
Becky Plaza commented that building a bridge across disciplines and including student services is exactly what the other proposed models are trying to achieve. She said the
is a great start in formalizing this collaboration instead of it happening haphazardly campus wide.
Mr. Grace welcomed the suggestion of his group being given a tour of Student Services Division, meeting counselors and sharing effective ways of making referrals. Dean Kritscher stated we need more specific feedback on how we can work together to find multiple ways of effectively communicating with students so they are made aware of the full complement of resources available. As an example, Dean Kritscher said, students can organize a Transfer Club, faculty can make classroom announcements or flyers for their office hours.
Another mentoring resource, ValJean Dale added, are Peer Advisors, students who work at the
Career Transfer Center. They work with other students and answer their questions.
Jeanne Wilson offered that even if the EOPS/Care/CalWORKs programs are full, if faculty know of students who are low income and enrolled in 12 units, they will make a commitment to the
to let them in and provide them with book vouchers, grants and meal tickets if they have children.
The more mentoring we can do in a systematic way will go a long way of capturing students who are pathless. With a one-on-one connection, students feel they matter, that someone cares about them. We cannot overestimate the importance of relationship building.
Ken Grace asked if the cost per student has ever been broken down to reflect in percentages the instructional/administrative/student services expenses. Then he said we can determine if the student services portion is under-funded compared to other schools. Dean Kritscher said another way to measure is to look at colleges with high transfer rates to see what complementary services they offer.
Patricia Molina suggested that the initiative’s name be changed to reflect its primary goal which is mentorship. Becky proposed the name “Gladiator Gateway”.
Meeting Adjourned: 11:57 AM
Next Meeting: September 19, 2013
BW
Handouts
---Learning Communities Task Force 2013-2014
---Transfer Gladiators flyer
---Student Engagement “Houses” Proposal