CMM1108 COMMUNICATIONS AND DIGITAL
TECHNOLOGIES
POWERPOINT 2004 for
MAC
Creating Presentations
This tutorial has been adapted for teaching purposes from PowerPoint:Mac 2004 Help Menu options.
Microsoft® PowerPoint® 2004 for Mac® is a graphical presentation program that helps you create professional,
attention-getting presentations. Your presentations can include animations, transitions between slides, charts, and
multimedia elements, including pictures, movies, and sounds. PowerPoint provides many ways for you to
deliver a presentation — as a slide show on your Mac, on the Web, and as a QuickTime movie.
Before You Begin
Before you start using PowerPoint 2004, you should become familiar with its features. The following illustration
shows a slide in the TriPane view.
Creating a New Presentation
This section describes how to create a simple presentation using one of the templates included with PowerPoint.
You will also incorporate graphics and change the layout on slides in your presentation. This tutorial develops a
presentation on the topic of Communications, but you can choose any subject matter you want.
CMM1108 – PowerPoint 2004 Tutorial
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Create a Presentation
1. Create a presentation from a template
•
Open PowerPoint and the Project Gallery
dialogue box appears. Select the arrow  next
to Presentations in the Groups box and click
Designs. Choose the design template you want
to use by selecting the appropriate thumbnail
(for this exercise, we have chosen ‘Blue
Horizon’).
4. Adding and/or changing a slide
•
Click Insert from the Menu bar, then New
Slide. – OR –
Click the New Slide button
on the
Formatting toolbar to add a new slide to your
presentation.
•
To change the layout of your slide, click
Format on the Menu Bar and select
Slide Layout or click the Slide Layout button
on the Standard toolbar. A dialogue box
will appear giving choices for slide layouts.
2. Adding text
•
Click in the box that says Click to add title, and
then type the title for your presentation (for
example, Bachelor of Communications)
•
Click the box that says Click to add subtitle,
and then type the subtitle of your presentation
(for example, School of Communications…).
3. Saving your Presentation
•
•
For our second slide, we have chosen Clip art
& Text layout.
From the File menu, click Save, and then enter
a file name for your presentation (for example,
communication1.ppt). Click Save again to save
your file.
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CMM1108 COMMUNICATIONS AND DIGITAL
TECHNOLOGIES
5. Adding graphic(s)
•
On the new slide layout double click the clipart
icon
to insert an image. The clipart
dialogue box will appear.
•
Type the name of the type of clip art you want,
for example, type Communication in the box
under Search For, and then click Search.
•
From the search results, click the thumbnail for
the image you want to insert and click insert.
6. Applying animations
To open the Custom Animation dialogue box, you
can either:
•
Click Slide Show from the Menu Bar, then
Custom Animation; or
•
Open the Animation Effects Toolbar by
clicking View from the Menu Bar, then
Toolbars and select Animation Effects. Click
the Custom Animation button.
1.
The Select to animate box lists text boxes and
objects to which animation effects can be
applied.
2.
The Animation order box lists each text
element, chart, and object to which an
animation effect has been applied, in the order
the animations will appear.
3.
This opens the Animation Effects dialog box,
from which you can choose animations.
4.
The Start pop-up menu provides options that
determine when the effect will play.
5.
The Property pop-up menu provides more
detailed options for a selected effect. The menu
changes depending on the animation effect
selected. It contains options for defining
direction for animations that move, details for
animations such as the number of spokes in a
wheel, and so on.
6.
The Speed pop-up menu provides options to
define the speed of movement for the
animation effect
OR
•
On the Drawing toolbar, click the Clipart icon
and the Clip Gallery dialogue box will
appear.
CMM1108 – PowerPoint 2004 Tutorial
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7.
This button opens the Effect Options dialog
box, where you can further define your
animation effect. For example, you can set an
exact speed instead of relying on the Speed
pop-up menu. This dialog box is also where
you find special options for charts and sound
effects.
8.
The Description box shows the names of the
animation effects applied to the object selected
in the Animation order box, along with the
options you have set for the effect. (If multiple
items are selected, this box is blank.)
9.
The Preview box shows a preview of the
animation effects applied to the objects on a
slide. Previews can play while the Animations
Effects dialog box is open, so that you can
browse through the different effects without
closing and reopening the dialog box
•
To animate the bulleted text, click “Text 2” and
click Add Effect.
•
Choose an animation and click OK (ie. Rise
up).
•
Click on the drop down menu for Start and
choose With Previous. (Ensure that all the
text in the Animation Order box is still
highlighted, so the effect is applied to all).
•
Click Play to test your animation in the
preview box.
•
Click OK.
7. Viewing your presentation
•
Click the Slide Show button
in the bottom
left hand corner. This view takes up the full
computer screen, like an actual slide show
presentation.
CMM1108 – PowerPoint 2004 Tutorial
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PowerPoint 2004 for Mac
Standard Toolbar
New Blank Document Allows you to open a new document.
Open Allows you to open a pre-existing file.
Save A quick link to saving you document.
Flag Create a reminder to alert you to follow up on a document at the date and time you specify.
Print A quick link to printing your document.
Cut, Copy and Paste A quick link to these functions.
Format Painter Used to apply all formatting from one object to another.
Undo This undoes the past action.
Redo This re-executes the last action.
Tables and Borders Opens up Tables and Borders formatting options.
Insert Table Use the mouse to insert a table specifying the number of rows and columns
needed.
Insert Chart Inserts a chart into the current slide and starts Microsoft Graph.
Insert Clipart Opens the Clip Gallery allowing you to insert clip art
New Slide Inserts a new slide after the current slide.
Slide Layout Changes the layout and design of the selected slide.
Slide Design Applies a PowerPoint design template to your presentation.
Grayscale View Shows the active presentation in grayscale.
Toolbox This command opens and hides the toolbox.
Formatting Palette This command opens and hides the Formatting Palette (see pg. *).
Zoom Zooms in or out of a document.
Office Assistant Quick link to opening help topics for further assistance.
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PowerPoint 2004 for Mac
Formatting Toolbar
Font Select the font style.
Font Size Select the font size from those listed or enter a different number into the display
area.
Font Effects Bold, Italics, Underline and Shadow.
Alignment Left, Centre, Right.
Lists By number and/or bullets.
Paragraph Spacing Increase or decrease the space between paragraphs.
Font Size Increase and decrease font size. Works well for small sections or headings.
Tabs Decrease or increase indentation.
Animation Effects Opens the animation effects palette (see overleaf).
Font colour Select the desired font colour.
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CMM1108 COMMUNICATIONS AND DIGITAL
TECHNOLOGIES
PowerPoint 2004 for Mac
Drawing Toolbar
The Drawing Toolbar provides access to a wide variety of drawing features and facilities, including the Clip
Gallery which contains a wide variety of pictures, photographs, and animated gifs that are ready for you to insert
and use in your documents.
The Object Tool Includes options to create and modify objects which form the drawing.
Includes line options, grouping options, changing order, rotations etc. See below for detailed
description of parts.
The Selection Tool Selects objects.
Free Rotation Rotates a selected object to any desired angle.
Text Box Draws a freeform text box to any size. This can be positioned anywhere in the
document, even overlapping other text.
Insert WordArt This is a gallery of styles useful for headings, etc. The options offered in the
gallery can also be further enhanced for colour, size, orientation, shape and font choice.
Clipart Includes a wide variety of pictures, photographs, and animated gifs to insert and use in
your documents.
Insert Picture Allows you to insert a picture from a file outside of the clipart gallery.
Line Tool A quick link to drawing a line of any length.
Rectangle Tool A quick link to drawing a rectangle or square to any desired size.
AutoShapes Draws a variety of shapes (i.e. rectangles, circles, lines, block arrows etc.).
Includes objects for flow charts as well as action buttons that are useful for web pages.
Lines & Line Style A quick link to drawing lines that are straight, curved, free form or free hand.
The second icon allows you to alter the thickness and continuity of the lines.
Font Colour Allows you to select or change font colour.
Line Colour Allows you to select or change the colour of a line.
Fill Colour Allows you to select or change the background colour of an object. Includes an
effects option to alter the gradient, texture or pattern of the background/fill colour.
CMM1108 – PowerPoint 2004 Tutorial
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CMM1108 – PowerPoint 2004 Tutorial
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CMM1108 COMMUNICATIONS AND DIGITAL
TECHNOLOGIES
PowerPoint 2004 for Mac
Formatting Palette
The Formatting Palette gives quick and easy access to slide templates and font styles. You can customise your
own palette by pointing your cursor to the arrow at the very bottom of the palette.
Graphics is a quick link to inserting clipart, graphics
from a file or external device (such as a scanner or
camera) as well as a movie.
Add Objects Palette allows you to easily insert
shapes, tables, pictures, templates, symbols,
autoshapes, lines and WordArt.
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Font Palette gives quick access to different font
format options like bold, italic and underline.
Alignment and Spacing allows you to change the
alignment, position and spacing of text.
Bullets and Numbering provides quick access to
bullet and numbering functions.
Size, Rotation and Ordering.
CMM1108 – PowerPoint 2004 Tutorial
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PowerPoint 2004 for Mac
Formatting Palette (cont…)
View Toolbar
Normal View contains three
panes: the outline pane, the
slide pane, and the notes.
Shadow.
1.
Use the outline pane to
organize and develop
the content of your
presentation. You can
type all of the text of
your presentation and
rearrange bullet points,
paragraphs, and slides.
2.
Use the slide pane to
see how your text
looks on each slide.
You can add graphics,
movies, and sounds,
create hyperlinks, and
add animations to
individual slides.
3.
Use the notes pane to
add your speaker
notes. If you want to
add graphics to your
notes, you must be
working in the notes
pane view.
Animation.
Hyperlink.
Outline View is an expanded
view of the outline pane.
Slide View shows how your
text and objects look on each
slide.
Slide Sorter View In slide
sorter view, you see all the
slides in your presentation on
screen at the same time (space
permitting), displayed in
miniature.
Change Slides options include backgrounds
selection (graphics or plain colour scheme), as well
as different transitions styles between slides.
CMM1108 – PowerPoint 2004 Tutorial
Slide Show Slide show view
takes up the full computer
screen, like an actual slide
show presentation. In the fullscreen view, you see your
presentation the way your
audience will.
11
PowerPoint 2004 for Mac
Object Tool Toolbar
The simple shadow
setting is used to
create shadows on
objects. First draw the
object then select the
shadow effect.
The 3D setting is used
to create objects. First
draw the object then
select the 3D effect.
The dash style is used
to create variations in
the way lines are drawn
The arrow style is used
to create lines with
arrow heads or other
objects.
CMM1108 – PowerPoint 2004 Tutorial
The arrange style is
used to layer different
objects either on top of,
or behind each other.
First select the object
you wish to move to the
front or back.
The grouping section
is used to group
different objects
together into one
picture. This makes it
easier to move pictures
around.
The change autoshape
section allows you to
change a shape after
you have already
created one. Using this
option you do not lose
the other stylistic
qualities that you
applied to the previous
shape such as shadow,
3D and colour effects.
12
PowerPoint 2004 for Mac
Object Tool Toolbar (cont…)
The rotate or flip
section allows you to
change the orientation
of an object the page.
The align or distribute
section allows you to
space objects
according to various
alignment styles as
shown.
The snap command
section allows you to
align different objects
on an invisible grid.
You can either align to
the grid or to the edges
of another object.
The Edit Points command allows you to change the
shape of a freeform object. First draw the object,
then select the edit points command to create new
edit points and drag them to form a different shape.
The Reroute Connectors command allows you to
change the route of the connector between one
object and another. You can’t use this command
unless you have drawn two objects and then
connected them with another object called a
connector (see the autoshapes drawing tools).
PowerPoint 2004 for Mac
Colour Options
1. Click here to reveal
font colour options to
change the colour of
words.
Pick Line Colour
This option reveals the
eye-dropper tool. Use this
to select the colour you
want to use from any
object displayed on the
screen/monitor.
2. Click here to reveal
line colour options to
change the colour of
object outlines.
Patterned Lines
Apply a pattern to the
borders or outline of an
object.
3. Click here to reveal
fill colour options to
change the colour of
object fills or
backgrounds.
More font / fill / line colours
Colour Wheel
Colour Sliders –
Gray scale, RGB,
CMYK, HSB
Colour Palettes –
includes web safe
colours.
Image Palettes –
you can also upload
your own.
Crayon
colours
Fill Effects Options
Gradient – select
shading styles, colours
and transparency.
Textured
backgrounds.
Patterns – includes
colour selection.
Picture – select a graphic to fill
the background of an object.
PowerPoint 2004 for Mac
Format Picture Toolbar
Format Picture Brings up the Format Picture dialogue box which allows you to adjust colour,
lines, size, position and picture.
Undo This undoes the past action.
Effects Allows you to apply various artistic effects to make your pictures look like a painting,
sketch or drawing.
Simple Shadow Adds a shadow to the right and bottom of the selected object.
Image Control A quick link to make an image black & white, grayscale, turn it back to its
original state or make it a watermark image.
More/Less Contrast Increases or decreases the saturation, or intensity, of the colours in the
selected picture.
More/Less Brightness Lightens or darkens the selected image.
Set Transparent Colour Sets the transparent colour for selected bitmaps only.
Colour Adjustments Allows you to adjust colour levels and saturations for a picture.
Fix Red Eye Lessens the level of red around a selected area.
Remove Scratch Removes scratches, dust and spots from picture.
Crop Trims or restores portions of a picture.
Cutout A tool that allows you to remove a section on an inserted picture.
Rectangular Marquee allows you to select a rectangular section of an inserted picture.
Oval Marquee allows you to select a oval section of an inserted picture.
Lasso allows you to draw a section to be selected of an inserted picture.
Polygonal Lasso allows you to select a section of an inserted picture by drawing a shape.
Magic Lasso allows you to select an outline of an inserted picture by drawing.
PowerPoint 2004 for Mac
Animation and Tables & Borders Toolbars
ANIMATION TOOLBAR
TABLE & BORDERS TOOLBAR
Animate Title Makes the slide title drop
in from the top during a show.
Draw Table
Animate Slide Effect Makes the body
text appear one step at a time.
Drive In/Out Makes the text fly in from
the right and out to the left, with a car
noise added.
Fly In Sets selection to fly in from the
left with a whoosh sound.
Eraser Removes a table cell line
and merges contents.
Border Colour
Table (see below)
Camera Effect Makes selection appear
as a camera shutter is opening.
Flash Once Makes selection appear
briefly, and then disappear.
Fly Out Sets selection to fly out to the
right with a whoosh sound.
Laser Text Effect Selected object flies
in from upper-right corner of slide.
Typewrite Text Effect Makes text
appear one letter at a time.
Border Lines
Fill Colour
Merge Cells Combines contents of
selected cell into one cell.
Split Cells Split cells into selected
number of rows and columns.
Reverse Text Order Effect Makes
selected text appear from bottom up.
Drop In Makes selection drop in from
the top
Drop Out Makes selection drop out
through the top.
Custom Animation A quick link to the
Custom Animation dialogue box.
Animation Preview Runs all the
animation effects for the current slide in
a miniature window.
Align Top / Middle / Bottom