Weekly Report
May 6, 2016
The Office of Planning and Assessment reports its weekly activities and contributions toward Texas Tech
University’s institutional effectiveness efforts.
OUTCOME 1: Texas Tech will be found in compliance with all external accrediting agencies and State of Texas mandates
• Over the past week, the Office of Planning and Assessment has been highly engaged with faculty credentialing issues related to the upcoming State of Texas formula funding audit (May 16-20). OPA developed a process in 2015 to secure faculty transcripts and credentialing information. The process was simple, yet effective. Individual colleges are responsible for sending faculty transcripts for all active Instructors of Record (IOR). Tenure-track faculty transcripts are primarily managed through the Office of the Provost, while OPA manages all other IORs. Transcripts and certifications are scanned and digitally managed by the Provost’s office. Other IORs are managed similarly through OPA. The final step in the process is to file all hard copy transcripts in fire-proof cabinets in the Provost’s basement. Periodically, OPA runs reports of all active instructors using the Faculty
Roster in DigitalMeasures. This report is what was used with SACSCOC during our successful reaffirmation. This report is also being used for the formula funding audit for the period of Summer
2014, Fall 2014, and Spring 2015. Approximately 2,700 faculty compose the faculty roster for this particular time period. o
Currently, all paper copy transcripts housed in OPA are scanned and saved on the office’s internal shared drive. We were able to confirm all but 47 of the 2700 faculty who appear on the roster. Throughout this audit process, OPA has gained new insights into effectiveness and efficiencies needed within the process, primarily the need for improved communication between departmental business managers and our office.
• OPA staff prepared an updated Substantive Change report which included many new items from the
March Academic Council Meeting (listed below). Minutes for Board of Regents’ meeting have not been posted since December 2015, but OPA is checking regularly for these and will report as soon as possible. o
Accelerated degrees:
 BS Restaurant, Hotel and Institutional Management/MS Hospitality and Retail Management
 BA or BS in University Studies/MA or MS in Interdisciplinary Studies
 BS Apparel Design & Manufacturing/MS Environmental Design
 BS Retail Management/MS Hospitality and Retail Management o
New degrees:
 PhD Addiction Disorders and Recovery Studies
 MS Manufacturing Engineering o
New dual degree:
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 JD/MS in Sport Management o
New department:
 Dept. of Veterinary Science
• OPA staff are preparing a summary report of Core Curriculum assessment results. This includes results from course level assessment, portfolio review, CAAP, NSSE, and OSA. The summary report will be reviewed by Genevieve Durham-Decesaro for input, then loaded into TracDat.
• DigitalMeasures Activity:
(Number of
Logins)
Activities
Database -
University
(118,297)
1 Week
322
1 Month 6 Months
1,397 53,607
1 Year
71,442
• QEP- Communicating in a Global Society: Bear Our Banners Far and Wide Update: o
The committee met May 5 and will forward recommendations for the Director of QEP to the
Provost.
• OPA staff met with Mr. Matt Miller to begin drafting an assessment plan for the Chemical Biology
(MS) degree. Since this is a new degree, OPA expects to devote significant assessment consultation time to Dr. Ness and Mr. Miller.
OUTCOME 2: The Office of Planning and Assessment will contribute to the Office of the Provost’s institutional planning processes
• OPA staff met with Dr. Robert Peaslee of the Department of Journalism & Electronic Media. He was interested in the TTU i Portfolio initiative to explore ways his program and students could enhance electronic portfolios.
• Senior Vice Provost Rob Stewart requested a query on faculty “Fellows.” This report has already been provided.
OUTCOME 3: The Office of Planning and Assessment will continually monitor the university’s compliance with laws, policy statements, and policies deriving from the State of Texas, THECB, and
SACSCOC
• THECB: o
On Friday, May 6, the growing college-going movement known as Generation Texas (GenTX) will once again rally communities to join together on GenTX Decision Day in support of a statewide, daylong celebration to inspire students to pursue and achieve a higher education. “Over the past six years, GenTX Decision Day has helped create a college-going culture across the state. To achieve the goals of the 60x30TX strategic plan for higher education, Texas must explore and promote a variety of options to encourage students to pursue a college education,” said Texas
Higher Education Commissioner Raymund Paredes. “Lifetime earnings increase significantly for those with a postsecondary credential, whether it be a certificate, associate or bachelor’s degree or beyond, providing greater opportunities for all Texans.” o
The FY 2015 Research Development Fund Annual Report was released on May 4, 2016 and reports the following for TTU:
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 TTU PROJECT 1 - INDIVIDUAL INVESTIGATOR SUPPORT. Texas Tech University is investing in individual research investigators in an effort to build nationally recognized areas of research excellence. The purpose or intent is that to enhance the national reputation of research at
Texas Tech University and for the state, the university is investing in individual research investigators across all disciplines in an effort to increase extramural research funding and facilitate interdisciplinary research groups and projects. These research development funding (RDF) investments provide unique opportunities for investigators to launch focused research initiatives and train our students for the future research and education workforce.
• Salaries/Wages for New or Reassigned FTEs $3,224,298
• Salaries/Wages for Existing FTEs $0
• Operating Expenses $365,614
• Capital Expenditures $848,581
• Total $4,438,493
 TTU PROJECT 2 - INFRASTRUCTURAL RESEARCH SUPPORT. Texas Tech University is strengthening the growth of multidisciplinary and collaborative programs through infrastructural research investment. The purpose or intent is that Texas Tech University is making key investments into infrastructural research at the university to bolster existing research programs, support the continued growth of multidisciplinary programs, and offer incentives for research productivity.
• Salaries/Wages for New or Reassigned FTEs $1,600,840
• Salaries/Wages for Existing FTEs $0
• Operating Expenses $399,243
• Capital Expenditures $1,993
• Total $2,002,076 o
An email send on behalf of Rex C. Peebles to CAOs of Texas Universities and Health-Related
Institutions on April 29, 2016 outlined a request for applications for the Autism Grant Program.
These are due by May 20, 2016, 5:00 PM CDT. The 84th Texas Legislature, Regular Session, appropriated a total of $3,900,000 for three specific award categories: parent-directed treatment; board-certified Behavior Analyst training for teachers/paraprofessionals; and research, development, and evaluation of innovative autism treatment models. The RFA document for the grant competition is available on the THECB website.
OUTCOME 4: Texas Tech University faculty and staff will be well-prepared to meet OPA’s faculty credentialing, assessment, and strategic plan expectations
• SSL Continuous Improvement meetings began on May 2 nd . Eight meetings are scheduled for this week and 22 will be held next week. All members of the SSL IE Committee submitted their feedback on time and feedback has been compiled into reports for each units. Reports are being reviewed by
OPA, and an overall recommendation for improvement is provided to each unit. Feedback received from the committee has been constructive. Final results from the evaluation can be viewed below.
The survey link will be provided to directors after each meeting, so that reporting can begin. Final reports are due September 1.
Unit Name Operational
Outcomes
Assessment
Methods (1)
Assessment
Methods (2)
Assessment
Methods (3)
Overall
Academic Testing Services 3.33 3.00 3.67 2.67 3.17
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Administration and Finance Information Systems Management
Admissions
Budget and Resource Planning and Management
Center for Active Learning and Undergraduate Engagement
Center for Campus Life
Communications & Marketing
Finance
Hospitality Services
Human Resources
Information Technology
Office of Community College and Transfer Relations
Office of Community Engagement
Office of Planning and Assessment
Office of Student Conduct
Operations
Parent and Family Relations
Pre-Professional Health Careers
Procurement Services
RaiderReady
Recreational Sports
Registrar
Student Business Services
Student Counseling Center
Student Disability Services
Student Government Association
Student Health Services
Student Legal Services
Student Media
Student Union & Activities
Support Operations for Academic Retention
Teaching, Learning, and Professional Development Center
Tech Transfer Acceleration Program
Transition & Engagement
Transportation & Parking Services
United Supermarkets Arena
University Advising
University Career Center
University ID
University Student Housing
University Studies
2.33
2.00
1.67
3.00
3.33
2.00
3.33
4.00
2.33
3.67
3.33
4.00
2.00
2.67
3.00
2.33
3.67
3.67
2.67
2.00
3.00
3.67
3.00
3.33
2.67
3.00
2.67
3.00
3.67
2.33
2.67
2.33
3.67
3.67
2.94
3.00
2.33
3.33
3.00
2.67
3.33
2.67
2.00
2.33
3.67
3.67
2.33
2.67
3.67
3.33
3.33
3.33
3.67
2.00
2.67
3.33
3.00
3.67
3.67
3.33
3.50
2.67
3.33
3.33
3.33
3.00
2.67
3.33
3.00
3.33
2.33
3.00
2.67
3.67
3.00
3.09
3.33
2.67
3.00
3.67
2.33
3.67
SD .50 SD .61 SD .63 SD .67 SD .51
• OPA worked with Meghan Goerke, DigitalMeasures Account Support, on the Signature Screen work request. This work request will be competed mid-May and we will be able to test the process.
• Application and Development is working on the Raiders Engaged updated instrument. It was previewed this week and appears to be on track to be open early June. OPA was asked to speak at
Academic Council May 17 about Raiders Engaged.
In addition to direct contributions toward the departmental goals, OPA continues to focus on continuous improvement measures.
2.00
3.00
1.67
3.67
2.00
4.00
3.67
3.67
3.00
4.00
3.67
3.67
3.00
2.67
3.00
2.33
3.67
4.00
2.67
2.50
2.33
3.67
2.67
4.00
2.67
3.33
4.00
3.67
3.67
2.67
3.00
2.67
3.67
3.67
3.19
3.00
3.33
3.67
3.33
2.67
3.67
1.33
2.67
1.67
3.00
2.00
3.33
2.67
3.67
2.33
3.67
3.33
3.67
2.33
2.67
3.00
2.00
3.33
4.00
2.67
2.00
2.33
3.67
3.33
4.00
2.67
3.00
3.67
3.67
3.00
1.67
3.00
2.33
3.67
3.67
2.92
2.67
2.67
3.33
3.33
2.67
3.33
2.08
2.42
1.83
3.33
2.75
2.92
3.08
3.75
2.75
3.67
3.42
3.75
2.33
2.67
3.08
2.42
3.58
3.83
2.83
2.50
2.58
3.58
3.08
3.67
2.75
3.00
3.42
3.33
3.42
2.25
2.92
2.50
3.67
3.50
3.03
3.00
2.75
3.33
3.33
2.58
3.50
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• A significant amount of work has occurred related to the West Texas Assessment Conference. This week OPA worked on web art for the sponsorship page, title art, and “Save the Date” mailer. The proposal form is also now functional on the website.
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