V/TC&C SIC
Vehicle/Train Control & Communications
System Interface Committee
Great Western Automatic Train Protection User Management Group (GW ATP UMG)
Remit
Issue (4) Wednesday 26 September 2012
1
Introduction
1.1
2
This document defines the working arrangements for the Great Western Automatic
Train Protection User Management Group (GW ATP UMG) in accordance with SIC
Protocol, Issue 5. It is issued by the V/TC&C SIC.
Purpose
2.1
The Great Western Automatic Train Protection User Management Group will report
to the Vehicle/Train Control & Communications SIC’s (V/TC&C SIC) Train Control
Technical Sub Group (TCTSG) and comprise of representation from across the
industry.
2.2
The purpose of the GW ATP UMG shall be to :

Determine the strategies, policies and targets to enable the successful
management of the GW ATP system.

Ensure that the system delivers the required functionality, performance and
reliability until at least 2020, including obsolescence that may occur as a result
of legislation changes.

Provide support and direction to the individual member organisations in
discharging their responsibilities and accountabilities.
3
Objectives of the Subgroup
3.1
General Responsibilities
While each individual stakeholder’s areas of accountability will vary, they all fall
within the following general areas:
3.1.1
3.2
a
System Design / Engineering
b
System Operation / Isolation
c
System Maintenance
d
Configuration Control
e
System Migration
f
General Information Sharing
g
System Performance and Reliability
3.1.2
These accountabilities do not necessarily have to be discharged by the GW ATP
UMG, but may be delegated. However, the GW ATP UMG is still accountable for
ensuring that they are discharged fully.
3.1.3
Any proposal to disband requires the endorsement of TCTSG and the V/TC&C
SIC.
Specific Responsibilities
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 1 of 6
3.2.1
To ensure that the principal system requirements are properly specified, including:
a
System architecture, interfaces and boundaries / coverage
b
Safety requirements
c
Non-safety requirements
d
Partitioning of requirements between sub-systems.
3.2.2
To ensure that arrangements are in place (and periodically reviewed) for the life
management of the system, including:
a
The provision and upkeep of documentation regarding system operation and
maintenance
b
Clearly defined responsibilities for system operation and maintenance
c
System performance monitoring and corrective action
d
Configuration control arrangements
e
Change management and approval
f
Knowledge retention and sharing resources.
3.2.3
3.3
System Whole Life Management
a
System Management & Developments
b
Integration with future systems
c
System Enhancements, expansion of coverage
d
Review any infrastructure changes that could, or do, impact on the ATP
e
Review any changes to the on-board, or new train, equipment that could impact
the ATP
f
Management of obsolescence
i
component life expiry
ii
legislation driven.
Specific Objectives
3.3.1
The purpose of the GW ATP UMG is to :
a
Sustain, and where possible, improve the system performance and reliability.
b
Establish and maintain the GW ATP UMG as a recognised stakeholder group.
c
Develop and provide recommendations to the V/TC&C SIC via the TCTSG for
the whole life support requirements for the GW ATP systems to provide a robust
system life based on an earliest replacement date envisaged to be 2020.
d
Provide technical support to the V/TC&C SIC and other relevant parties, where
appropriate in order to assist with the development of a replacement system.
e
Advise the V/TC&C SIC, via the TCTSG, on how migration issues are handled.
3.3.1
In pursuit of these objectives the GW ATP UMG will need to:
a
Clearly define the responsibilities for system operation, performance and
maintenance.
b
Consider potential system enhancements that could improve safety /
performance of the GW ATP systems.
c
Provide guidance of the future operational and maintenance responsibilities for
any replacement systems.
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 2 of 6
3.4
d
Define any changes or allocation of costs for life extension of the existing GW
ATP systems.
e
Undertake analysis of available performance data to enable reasoned decisions
to be made. This shall also include life extension proposals.
f
Ensure that integration and compatibility with future systems, as far is practical,
for both life extension and renewal/migration proposals.
Conditions under which the sub group will cease activity
3.4.1
The sub group will cease activity when the objectives and related project work of
the sub group is deemed complete or on request from the V/TC&C SIC.
4
Membership of Sub Group
4.1
Stakeholders
4.1.1
4.2
The members who are concerned, and accountable for the GW ATP system are:

Infrastructure Manager

Great Western Main Line ATP Operators

RoSCos/Train Owners

System Supplier
Disclosure of Interests
4.2.1
Disclosure of Interest applies to both SIC and Sub Groups alike and Issue 5 of the
SIC Protocol, which states:
4.2.2
If a member, or a person for whom that member works, has a direct or indirect
personal interest in a matter to be discussed by the committee, as distinct from a
common interest of the industry category as a whole, the member shall declare
that interest to the Chairman of the committee of which they are a member at the
earliest opportunity:
ii
on the first occasion at which the matter is discussed, or
iii
If a member is not aware of an interest at that time, at the next committee
meeting after which they become aware of that interest, regardless of whether
the matter is being discussed at that meeting.
4.2.3
Once disclosed, an interest need not be disclosed again.
4.2.4
When a member declares an interest, the other members shall decide whether that
member may continue to participate in discussions on the matter concerned or
whether that member shall be excluded from the meeting while the matter is
discussed.
5
Delegation of Authority
5.1
Decision Making
5.1.1
5.2
Each stakeholder will nominate representatives to sit on the group who shall have
the necessary authority to commit the stakeholder to any decisions. The list of
stakeholders is shown in section 4.
Reporting / Recommendations
5.2.1
Decisions / proposals made by the GW ATP UMG must be endorsed by all
stakeholders or their delegates either at meetings or in writing. In the event of a
failure to agree on any decision, a specialist meeting shall be convened at which
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 3 of 6
the GW ATP UMG and other parties shall be invited to attend as required, to assist
in the arbitration process.
5.3
5.2.2
Where activities or alterations may result in system operation changes and/or
fundamental changes to the operational safety case(s) then the GW ATP UMG is
responsible for ensuring that all appropriate review bodies are informed, and are in
agreement with the acceptability of the changes. The GW ATP UMG will ensure
that appropriate approvals are gained, and where appropriate the support of the
V/TC&C SIC.
5.2.3
Where required, supporting expertise, which will include supplier or stakeholder
representation, will be requested by the GW ATP UMG by invitation.
Representation of the Group
5.3.1
6
The following representatives will make up the GW ATP UMG:

Infrastructure Manager

Great Western Main Line ATP Operator

RoSCOs/Train Owners

V/TC&C SIC Technical Sub Group Chair

Suppliers

ORR (by invitation)
SIC Funding and Budget Management
7
6.1
Representation by the stakeholders on the GW ATP UMG shall be in kind.
6.2
Funding for specific packages of research and development may be made
available from RSSB subject to support from the System Interface Committee or a
delegated sub group and authorisation by RSSB.
Process to elect and appoint new members / chairpersons
7.1
In accordance with SIC Protocol Issue 5, the following process must be adhered to
when a Chairperson resigns and a new Chairperson is elected.
a
Written resignation from the Chairperson must be submitted to RSSB and the
sub group informed
b
Nominations for the new Chairperson should be invited via email and submitted
to the Stakeholder Support Manager (SSM), RSSB
c
All emailed nominations will be kept on file and archived by SSM
d
Nominated candidates will be contacted by the SSM to gain approval to
proceed
e
The agreed nominations will proceed to a vote conducted via email; with each
industry category member awarded one vote only
f
The results of the vote will be presented to the V/TC&C SIC for endorsement
g
The successful candidate is notified and a handover meeting is established
h
The sub group is informed and the remit/distribution/member lists are updated.
8
Organisation
8.1
Operation of Meetings
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 4 of 6
8.2
8.1.1
The meeting will operate to a pre-agreed agenda. There will be a minimum of four
meetings per calendar year with additional ad hoc meetings as required.
8.1.2
If there are insufficient agenda items to be discussed at any single meeting the
Chair will, with consultation, cancel the meeting with six working days’ notice.
8.1.3
The GW ATP UMG will ensure that the V/TC&C SIC, via the TCTSG, is kept
informed of progress and produce bi-annual report to be for circulation (via the
TCTSG Chair) to the V/TC&C SIC.
Meeting Quorum
8.2.1
A meeting quorum must exist of:
a
1 x Operator
b
1 x Great Western Main Line Infrastructure Manager (Asset)
c
1 x Great Western Main Line Infrastructure Manager (Maintenance)
b
1 x Supplier
c
It is highly desirable a RoSCo is present but not essential.
8.2.2
If the meeting is not quorate absent members will have two weeks after the
distribution of the draft meeting minutes to make an objection to any decision taken
in the meeting. If no objections are made the decision will stand. The group will
seek endorsement from the V/TC&C SIC on decisions made.
8.2.3
The chair will be elected by the group and the outcome of the election endorsed by
the V/TC&C SIC.
9
Administration
9.1
Reporting Structure
9.1.1
9.2
9.3
9.4
The GW ATP UMG will ensure that the V/TC&C SIC is kept informed of progress
through a written report, a minimum of two times per calendar year. Subsequent
reports can be produced on the request of the SIC.
Minutes
9.2.1
Draft minutes will be reviewed by the RSSB Technical Expert (if applicable), RSSB
Research and Development Member (if applicable) and then by the Chair before
distribution to the group.
9.2.2
The draft minutes will be distributed to the group via the RSSB Extranet.
9.2.3
The draft minutes of each meeting will be approved at the following meeting.
9.2.4
The approved minutes of each meeting will be distributed to the group via the
RSSB Extranet.
Meeting Documentation
9.3.1
The meeting documentation will be provided to the group no later than five working
days prior to the meeting.
9.3.2
The meeting documentation will be distributed to the group via the RSSB Extranet
and a notification email sent to all members.
Remit Review
9.4.1
This remit shall be reviewed annually by the sub group.
9.4.2
Any amendments shall be endorsed by the V/TC&C SIC prior to issue.
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 5 of 6
V/TC&C SIC
Vehicle/Train Control & Communications
System Interface Committee
Appendix A
V/TC&C SIC and Subgroup Diagram
Vehicle Train Control & Communications
System Interface Committee (V/TC&C SIC)
Chair: Clive Burrows
Train Control Technical
Sub Group (TCTSG)
Chair: Nick Wright
Train Protection &
Warning System
Strategy Group (TPWS
SG)
Chair: Peter Leppard
Future Communication &
Positioning Systems
Advisory Group (FC&PS
AG)
Chair: Farha Sheikh
Defect Recording
Analysis and Corrective
Action System Working
Group (DRACAS)
Chair: Richard Cundy
Future Traffic
Regulation
Optimisation FuTRO
Chair: Clive Burrows
Vehicle
Communications
Advisory Group (VCAG)
Chair: Nick Wright
Automatic Warning System Working Group (AWS WG)
Chair: Nick Wright - DORMANT
Track Circuit Assisters Steering Group (TCA SG)
Chair: Nick Wright
Radio Electronic Token Block Working Group (RETB WG)
Chair: Stephen Muirhead
Chiltern Automatic Train Protections User Management
Group (Chiltern ATP UMG)
Chair: Graham Wire
Great Western Automatic Train Protection User
Management Group (GW ATP UMG)
Chair: Martin Evans
Caroline Bukenya Secretary of EMC sub-group of the V/TC&C SIC Telephone 020 3142 5542 E-mail Caroline.Bukenya@rssb.co.uk
Page 6 of 6
Electro-Magnetic
Compatibility
Subgroup (EMC SG)
Chair: Maya Petkova