AGENDA ITEM: D1.c
MEETING:
RSSB Board Meeting
DATE:
03 July 2014
SUBJECT:
RSSB Board Dates
SPONSOR:
Chris Fenton
AUTHOR:
Elizabeth Fleming
1.
Purpose
The purpose of this paper is to agree dates for RSSB board and sub-committee
meetings for 2015/16. It also sets out timescales of future Industry Safety
Meetings (ISMs).
2.
Proposed RSSB board meeting dates
2.1
There will be six board meetings in 2015/16, held at regular intervals
(approximately every two months). The meetings will be held at RSSB’s office at
Angel Square on Thursdays commencing at 15:00hrs unless otherwise notified.
Board meeting dinners will take place following every other meeting unless
otherwise notified.
RSSB Board Meeting dates
08 Jan 2015 (already approved)*
05 Mar 2015 (already approved)
07 May 2015*
02 Jul 2015
03 Sep 2015*
05 Nov 2015
07 Jan 2016*
03 Mar 2016
*These meetings will be followed by dinners
2.2
An RSSB Annual General Meeting (AGM) will take place on the same day as
the November board meeting each year. The AGM usually precedes the board
meeting and any other sub-committee meetings scheduled for that day.
3.
RSSB Board sub-committee meetings
3.1
Sub-committees will precede board meetings when required and where possible,
however as a minimum the Audit Committee will convene in March and June to
deal with the statutory account with an additional November committee meeting
to deal with other matters, whilst the Remuneration Committee will convene
ahead of the board meetings in March and May.
RSSB Board Meeting Final: 03 July 2014
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As much notice as possible will be given to any further unscheduled subcommittee meetings.
3.2
Proposed dates are set out below:
DATE
05 March 2015
BOARD SUB-COMMITTEE
Audit Committee
Remuneration Committee
3.3
07 May 2015
Remuneration Committee
TBC June 2015
Audit Committee
05 November 2015
Audit Committee
Sub-committee members are:
COMMITTEE
Audit
Remuneration
Appointments
MEMBERS
 Paul Kirk (Chair)
 Neil McDonald
 Jeremy Candfield
 Charles Horton
 Malcolm Brown
 Alan Emery (Chair)
 Jeremy Candfield
 Charles Horton
 Paul Thomas
 Paul Thomas (Chair)
 Neil McDonald
 Alan Emery
4.
Industry Safety Meetings
4.1
Following the ISM in April 2014 (sponsored by the Rail Delivery Group), the next
confirmed ISM is scheduled to take place on 07 October 2014 (sponsored by
RSSB). It is proposed that the ISM meetings will take place in February/March
and September/October in 2015. Exact dates and meeting sponsors are to be
agreed in due course.
5.
Overall Calendar
5.1
An overall calendar of dates is attached at Annex A for information.
6.
Recommendations
The board are asked to:

REVIEW the proposed dates of board meetings, dinners and sub-committee
meetings set out in sections 2 and 3 of the paper, advising of any clashes
with key company/industry meeting dates, and APPROVE if appropriate.
RSSB Board Meeting Final: 03 July 2014
Page 2 of 2
AGENDA ITEM: D1.c
Annex A - Overall Calendar
DATES
RSSB Board
Meeting
Remuneration
Committee
Audit
Committee
13:00
Thursday 08 January 2015
15:00*
Thursday 05 March 2015
15:00
12:00
Thursday 07 May 2015
15:00*
13:00
TBC June 2015
AGM
TBC
Thursday 02 July 2015
15:00
Thursday 03 September 2015
15:00*
Thursday 05 November 2015
15:00
Thursday 07 January 2016
15:00*
Thursday 03 March 2016
15:00
13:00
12:00
12:00
13:00
* Board meeting followed by a board dinner 18:30 for 19:00 start
RSSB Board Meeting Final: 03 July 2014
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