Request for Official Functions, Business Meetings, and Entertainment Expenditures
Attach this form to any official function, business meeting, or entertainment expenditure transaction
(either on the TechBuy requisition or p-card reconciliation statement)
Refer to Attachment B for instructions. (All items must be completed in accordance with OP 72.05.)
1. Type of event (donor entertainment, business meeting, retirement party, etc.):
Department of Biological Sciences' guest speaker for BIOL- 4101 Biology Seminar activity (please circle one) breakfast.....lunch.....dinner.....social
2. Date(s) of event:
3. Location (s) of event:
4. Total expenditures: $
5. Does this purchase include alcoholic beverages? Yes (
6. Fund Number(s):
16A050 ) or No ( ✔ )
7. Total number of participants
(On the following page, provide the name, title, and affiliation to the university of each attendee, if 25 or fewer individuals
attended. The affiliation should establish a business-related relationship. If more than 25 attended, please provide the name
and title of each individual hosting the event, as well as a description of the group attending; e.g., faculty and staff and
spouses of the XYZ Department.)
8. Business purpose of event: (Provide sufficient explanation to establish a clear business purpose.)
The Department of Biological Sciences has an undergraduate class BIOL 4101. Prerequisite: Senior standing in biology, microbiology or cell molecular biology or zoology. Critical reviews of classical and recent literature
and reports of original investigations. (Writing Intensive) This class has an invited seminar speaker to present every Wednesday of Fall and Spring. The list of invited research speakers is located at
http://www.biol.ttu.edu/faculty/nmcintyre/Seminars/seminars.htm. This seminar is not only for the undergraduate student of BIOL 4101, but all DBS graduate students and DBS faculty
are encouraged and invited to attend to share in this special guest lecture. Our invitation to other TTU guests include TTUHSC Cell Biology & Biochemistry, Entomology, Microbiology & Immunology,
TTU Plant and Soil Sciences, Natural Resources Management, Chemistry. Collaborative non-Tech employees invited are from Texas A&M Experimental Science Station, and the USDA.
This speaker traditionally arrives on Tuesday and leaves on Thursday. This stay would include a social to meet with the speaker prior to the lecture. Also, breakfasts, lunches,
dinners and some evening socials are experienced during this stay. These activities promote the communication and promotion of intellectual ideas, plus the exchange of ideas on university and community
relations among TTU & HSC faculty, DBS graduate and undergraduate students, and outside entities. This activity perpetuates the Tier 1 goal and the research & academic mission of TTU.
9. Person(s) incurring expense:
10. CERTIFICATION
I certify that I have read Texas Tech University OP 72.05 and the expenses submitted herein comply with the OP and any
applicable gift or grant agreement.
Signature: ____________________________________________________________________
(Direct supervisor of person incurring expense)
Verify that no Texas sales taxes were included.
Revised 12/1/10
Attachment A
OP 72.05
12/21/10