Texas Tech University
The Faculty Senate
April 5, 1985
TO:
FROM:
Members o
the Faculty .Senate
Evelyn Da is, President
SUBJECT: Agenda fo
meeting #69, April 10, 1985
The Faculty S nate will meet on Wednesday, April 10, 1985, at
3:30 p.m. in the S nate Room of the University ,Center. The agenda is
as follows:
I.
Introduction
f guests
II. Approval of t e minutes of the March 6, 1985 meeting
III. The Faculty S nate has received $1,500.00 from the Ex Students Ass ciation
to be used fo faculty development. We have.been asked by Dr. C. en
Ainsworth to ransfer this money to the budget which supports Facu ty
Mini-Developm nt Grants.
IV. Committee Rep rts
a. Facul y Senate Academic Programs Committee - Dixon (see at achment)
b.
Facul y Senate Study Committee D - Owens (see attachment)
c. ad h
Committee on University Status & Progress - Sulliva
d. 'ad h
Committee on Financial Exigency Policy & Procedures - Aycock
e. Commi tee on Committees - Welton
f. Execu ly e Committee report on meeting with President Cavaz
April 1 - Davis
V.
Update on ele tion of Hearing Panel for Tenure Advisory Committee
VI. Old Business
VII. New Business
Motio on Senate officers meeting with President Cavazos
H vens (see attachment)
Lubbock, Texas 794091(806) 742-3656
AGENDA ITEM IV., a.
Page 1
A Report of
Program Committee of the Faculty Senate
Academic
DATE:
3/25/85
The Academic Pro rams Committee met with Dr. Virginia Sowell on
Monday 3/18/85 t • discuss the matter of the University Calendar and
several other is ues presented during the last Faculty Senate Meetin
The following co clusions resulted from this meeting:
-1. University C lendar
The University, C lendar is limited by the coordinating board general
common calendar. (see attachment)
presently working on the 1988 calendar. The
The University
limitations plac d by the coordinating board to the development of t
calendar suggest to the committee that significant input on the part
of the faculty w uld not produce much change.
2. The Dead Wee /Dead Day issue
According to Dr.
extra day after
days for both fa
teaching days as
would reduce the
fifteen weeks of
semesters."
Sowell the Dead Day was deleted in order to allow a
ach Easter during the spring semester. The teachin
I and spring semester are kept to the same number o
much as possible. An extra dead day in the spring
teaching time for that semester. "Approximately
teaching time is scheduled for both fall and spring
3. Grade report deadlines are changed without notice.
According
available
sometimes
times the
to pr.
in the
adjust
grades
4.. Can we get
a
The 12th class d
who does not app
Registrar immedi
This is seen as
enrollment by th
for late registr
These fees are a
support for a St
are intended to
for his or her e
Sowell "The notices of when grades are to be in are
schedule of classes. We try not to change these bu
ents in schedules or other factors influences the
should be reported."
valid class roll after add/drop?
roll is the valid official class roll. Any stude
ar on that roll should be instructed to go to the
tely and should not be permitted to continue in cla
protection for the student. As any student who mi ;es
12th class day may face substantial financial pena ties
tion. ($70.00 per credit hour and $90.00 late fee)
sessed because the University cannot obtain State
dent following the enrollment deadline and the fees
equire the student to accept the entire financial b rden
ucation that semester. (see attachment)
y
Agenda Item IV., a.
Page 2
5. Can we get r gistration cards to the departments before the
students show up for registration?
Registration car's are distributed to the departments. Departments
may take respons bility for assuring that the cards arrive in time.
6. Why can't we have a absence column on the roll sheets?
According to Dr.
not needed since
registrar's offi
the departments,
or other procedu
Sowell, "It was decided that the absence column was
nothing is done with the information as far as the
e is concerned. Those who need to report absence to
etc. could possibly do so through Xeroxing grade bo
es."
7. We are letti g students late register too late.
Approximately 20
should be allowe
the Senate. The
servants of the
accomodate excep
possible. On th
result of studen
instructor has t
that it would be
The committee fe
a student.should
students fall into this category. Whether they
or not is a question which might be discussed by
administration views the University as, on one hand
itizens of Texas and it is our responsibility to
ional cases through late registration as much as
other hand there can be academic problems as a
s entering courses late in the semester. The
e right to deny admission should the instructor fee
academically unsound for the student to begin work.
t that the decision to accept or deny admission to
be left to the individual instructor.
8. We need an a curate instructional load report.
Dr. Sowell point :d out that it may not always be as accuate as it
should be. It i the responsibility of the individual colleges to
turn in correct instructional load reports.
9. The Committe
the Student As
publishing the s
that the Committ
attitude toward s
proposition and
such data, the po
and the general n
that there is mer
that there is a
of
discussed an issue presented by Mr. Jim Noble, Pre
ociation. Mr. Noble was exploring the possibiliti
dent evaluations of faculty at Texas Tech. He ask
consider this issue and provide a statement of it
ch a publication. The Committee discussed the
en particular issues such as the difficulty of coll
sibility of a standard evaluation form for the Uni
ture of such a publication. The committee conclud
t in the idea of published student evaluations give
operly developed and properly administered form.
dent
of
cting
rsity,
Coordinating Boar . , Texas college an University stem
Campus Planning and Physical Facilities Development Agenda Item IV
Page 3
• General Provisions
Common Calendar
251.04.02.001
Under the authori:y of Section 61.058, V.T.C.A. the
Coordinating
Boa
Texas College and University System has adopted Rule 251.04.02.001 to read
as follows:
001. Common Calendar. Beginning with the Fall Semester, 1973, the
Common Calendar for pub.ic junior and senior colleges and universities sha
be as follows:
Fal.1 Semester
First class day
Year
1973-74
1974-75
1975-76
1976-77
1977-78
----078-79
1979-80
- 1980-81
_ 1981-S2
1982-83
- 1983-84
— 1984-85—
1985-86
- 1986-87
1987-88
No later than
the week of
Sept. 4
Sept. 3
Sept. 2
Aug. 30
Aug. 29
Sept. 5.
Sept.---4Sept. 2
Aug. 31
Aug. 30 Aug. 29
Sept:-47
Sept. 3
Sept. 2
Aug. 31
Spring Semester
First class day
Not later than
the week of
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
-Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
Jan.
14
20
19
17
16
15
14 1
19
18 '
17
16
14
20
19
.
17
Summer Session
Not later than
June 3 June 2
May-31
May 30
June 5
June 4
June 2
June 1
May 31
May 130
June 4
June 3
-June.2
June 1
June 5
. 7.rivate.:unior aind senior colleges and universities shall b
(b) All 1
immediately notified of the action taken by the
Coordinating
Board on the
Common Calendar.
(c) It should be made clear in contracts or letters of agreement
el
staff and faculty that salaries and wages will be paid a specific number o
times for the semester or academic year, with the first payment being made
or about October 1.
(d) Tuition and other income collected from the students for the Fa
Cuordinating hoard, T xas College and University System
Campus Planning and F cilities Develop.aent
Agenda Item
Page 4
Semester should be re orted as income for the fiscal year beginning Sept
ber 1,
regardless of when th income was actually received.
(e)
A semester normally shall include at least 15 weeks for inst
tion
and one week for fina examinations or a total of 16 weeks instruction a
—
examinations combined
Every Fall Semester
will end before Christmas bu
not
later than December 2.
(f)
The summer session shall be considered an integral part of th
year and maximum use hould be made of the summer session. Each of the
summer terms shall in lude no less than 5-1/2 calendar weeks including r
college
kIO
istra-
tion, instructions, ad final examinations. Colleges may register stude ts for
a normal load for eac 5-1/2 week summer term. Colleges and universitie
may
schedule summer enrol ment periods longer or shorter than 5-1/2 weeks bu
the
amount of credit give must be proportional.
(g)
Each colle e and university shall establish its own dates for
orientation, registra ion, holidays, final examinations, and the end of
ach
semester and •summer t rm consistent with Sections (e) and (f) above.
(h)
Continuing and substantial efforts shall be made to encourage
schools to start thei first activities of a school year on the third Mo
ublic
lay
in August and to comp ete all activites in a period of forty-one weeks.
(i)
The Texas ducation Agency shall be notified of the calendar
3opted
and be encouraged to tudy the possible further coordination of school a
college calendars.
(j)
Nothing in these recommendations shall be interpreted to prec
experimentation and i novation by any institution looking toward full 4
of facilities on a ye r round basis.
Issued in Austi , Texas on October 2 ,
III
ILL"......"....—.........-1
Kenneth H. Ashworth
Commissioner of Higher Education,
ide
lization
Agenda Item IV., a.
Page 5
January 10, 1985
TO:
Academic Dee s, Directors Chairpersons and Area Coordinators
FROM: John R. Danl
Preliminary cl ss rolls and official class rolls should be utilize to
insure that student are properly registered in classes they are attend g.
This is a procedure for both students and faculty members to make sure at
the class roll accu ately reflects the class emkrullment.
Please have ea
lab periods checked
are properly regist
not have a receipt
class.
h preliminary and official class roll for both clas
the first two weeks of class to insure that all stu
red. If a student is not listed on a class roll or
rom the Bursar, the student must not be allowed to
and
nts
oes
tend
Because of fai ure to check rolls consistently the first two weeks f
class, some student have previously been assessed late payment penalti and
fees of approximate y $70. per credit hour. Board of Regents and state
policy reouire thes fees; however, many students can avoid such paymen if
they are made aware of problems through class roil checks.
Please see tha each of your faculty is made aware, before classes
begin, of the impor ance of the above issue.
AGENDA ITEM VII.
Motion by Murra
Havens, Political Science
"I move tha
the Faculty Senate officers continue meeting with
the Presid
t of TTU by mutual agreement so long as such meetin
produce be
ficial results. Such meetings are not to substitut
for the Pr sident's responsibilities in Section 4, Article IV
the Consti
tion of the Faculty Senate of Texas Tech."
AGENDA ITEM IV.,
Texas Tech University
The Faculty Senate
TO: Membe s of the Faculty Senate
Re ort of Faculty Senate Study Committee D
FROM: Mar Owens, Chair
DATE: April 3, 1985
RE: Recolmendations for student registration
After reviewing the recommendations from the University
Committee in Admissions and Retention, the following revisions
are sugges ed to help improve the registration system.
Advis g is an integral part of the registration procedure
the need f flexibility is necessary.
Reco uuendations for advising are as follows:
(1)
visees should make appointments with their advisors
fore their scheduled registration time.
(2)
e or more evenings should be scheduled for advisemen
is is most appropriate when done by classification
reshmen, sophomores, etc.)
(3)
designated advisor with time scheduled from 8-5 and
signated room in each department should be schedule
fore or during registration.
(4)
udents with undesignated college or major are advis
the Dean's office in the College of Arts & Science
o advisors are available from 8 to 5. These studen
ould be encouraged to make appointments before sche
gistration times to avoid long waiting lines.
(5)
mputer displays of open courses should be available
ch department.
(6) S me accommodation for evening registration should be
de available.
(7)
e request for change in registration (add-drop) sho
clude an alternate add section so the student will
ed readvisement if the course is closed.
(8)
large screen displaying closed courses should be ma
ailable in the registrar's office to avoid students
iting in a long line only to find out the course or
SID urses are closed.
Lubbock, Texas 79409/(806) 742-3656