r1 Executive Committee Faculty Council September 7, 1977 Meeting 1186 MINUTES The Executive Committee of the Faculty Council met Wednesday, Septemb 1977 in the Board Room of the Administration Building with Chairperson Cla Bell presiding. Members present were Professors Wilson, Smith, Brittin, B Collins, Eissinger, Elb pw, Keho, Kimmel, Manley, Nelson, Pearson, Sasser, Tereshkovich, and Vines. Guests present were: Charles S. Hardwick, Vice for Academic Affairs; Hanry J. Maxwell, Ch. Tenure & Privilege Committee; Klocko, Director of Per3onnel Relations; Chuck Campbell, President Student David Serrett, Internal Vice President Student Association; Janet Warren, Daily Reporter; and Katy Hennington and John Morrow, both representing th Senate. 7 ace ford, rauss, esident chard sociation; iversity Student Ch. Bell called the meeting to order at 3:35 p.m. and welcomed the gue ts. I. MINUTES OF THE MAY 11, 1977 MEETING Professor Wilson moved approval of the minutes of the May 11, 1977 mee lug. Professor Nelson seconded. The motion carried. II. ANNOUNCEMENTS FROM THE CHAIR 1. An ad hoc Committee to Review Tenure Policy has been named and has a number of times. Dr. Charles Hardwick is chairperson of that commit Professors Jacqueline Collins and Margaret Wilson represent the Execu Committee. Other members of this ad hoc committee are: Professors Ji Rod Schoen and Lawr-mce Graves. et eye y Smith, 2. The new Committee on Committees is chaired by Professor Darrell Vi Professors George Tareshkovich, Helen Brittin, James Eissinger, Max Ma eY, Roland Smith and Charles Wade are members. 3. The same person3 who serve on the Committee on Committees make up e Board of Directors of the Academic Excellence Fund, chaired by Professor Geo Tereshkovich. 4. Professor Waite- Calvert will serve as chairperson of the Election ommittee until that committee elects a chairperson. Others members are: Profess rs David Draper and John Reichert. This committees work will begin shortl when two vacancies on the Executive Committee, both at-large representatives resulting filled. from the resignatior. of Professors Robert Bell and William Oden, will b 5. A committee to select faculty for football trips consisting of Prof ssors B. L. Allen, Chairperson; Richard Henton, Charles Riggs, Don Helmers, David Cummins, Charles Dale and Berlie Fallon have submitted a list of culty to take out-of-town football trips and also have submitted a list of al rnates to J. T. King, Director of Athletics. Executive Committee Faculty Council Page 2. September 7, 1977 Meeting #86 6. Ch. Bell reported that the Academic Council has met five times s ce the last meeting of the Exeuctive Committee of the Faculty Council. He intioned specific items from the minutes of the meetings and called attention o the fact that these m:_nutes are on file in the Faculty Council Office an anyone who desires to ma 7 read them. Items considered in the Academic Counc 1 meetings were: Faculty remuneration for research &consultation - policy being re xamined. Faculty Development Leaves for completing dissertations or upgra. ng teachiJug are being considered. Reconsidering the granting of tenure - review of policy is underw y. Cheating & Pl&garism Policy discussed. Review of tenured faculty - University Legal Counsel asked to re rew tenure. Noted that D. N. Peterson was appointed as Director of Admissions and Records. Review of present programs and the establishment of new programs Ii y the Coordirating Board. A Role and Sccpe Statement of the University - projection for 5 y Ii ars due at Coordinating Board by 9/1/77, including administrative ; anges. Actions by outgoing Chairperson Jacquelin Collins as directed by the Execu ! lye Committee Letter of apprecietion to Dr. Haskell Taylor, Chairperson of the Reti 1 ed Faculty and staff Committee. Letter to Presidert Mackey urging that the local AAUP Chapter have a I epresentative on the ed hoc committee to Review Tenure Policy. Dr. Mackey replieC' that he feels it is not appropriate for an AAUP de I ignated individual tc be a member of this committee. Letter to Vice President for Academic Affairs, Dr. Charles Hardwick, I th a copy to Dr. Fackey, requesting an outside bookdrop for the Libra i . No answer at this time. Letter to Vice President for Student Affairs, Dr. Robert Ewalt inform [ licy him that the Executive Committee desires to review the proposed on cheating and plagarism. I.ProfesSmithcvd,ProfesKimlconde,thagiemV moved ahead of agenda abems III and IV. The motion passed. Next item of bl, mess is: PROPOSED CHANGE TC POLICY PAPER 1: DR. JACQUELIN COLLINS - DR. HENRY XWELL Professor Collins discussed proposed changes of Policy Paper #1 (mini for tenure policy) adopted October 16, 1967 by the Coordinating Board. Th I need for revision of this policy resulted in specific recommendations of t noting Board's Advisory Committee of 1974-75. That Advisory Committee did a public hearing of its recommendations was held on November 19, 1975. Qu from Junior college administrators resulted in another committee being for in standards perceived Coordits work and tions d and Executive Committee Faculty Council Page 3. September 7, 1977 Meeting #86 they presented the revision #2 now under consideration. Collins expressed the opinion that the currert revision should be abandoned and the original Pol cy Paper 1 be retained or if a revision is necessary, the first proposed revi ion should be adopted. He feels that Texas Tech Faculty should have a represen tive at the September 12, 1S77, open hearing to voice this opinion. Professor Henry J. Maxwell, incoming chairperson of the Tenure and Pr liege Committee, spoke on the proposed revisions. He reported that discussions the past in his committee seem to be compatible with Collins' current objectioiL to the second revision of Policy Paper 1. He feels that the second revision woul create a number of problems and that it contains too many general statements wh h are undefined. In the discussion which followed several questions were directed to t Vice President for Academic Affairs, Dr. Charles Hardwick. He indicated that h would attend the open hearing, but only as an observer. The administration at T as Tech feels that this Policy ?aper, if adopted, will merely set guidelines in de loping tenure policy and not ba mandatory. It is the feeling of the administrati that the tenure policy at this institution is a strong policy; that the propose revisions are not drastic and would not affect Texas Tech that much. Hard ck does not perceive a move by Cech's Board of Regents to eliminate tenure. Professors EissingEr and Pearson eleborated on the weaknesses of the s ond proposed revision of Policy Paper 1. Professor Keho moved to accept Collins' "position paper" as represent g the ideas of the faculty of this university and to send someone to represent T h's After faculty at the open hearing on September 12, 1977. Professor Vines second discussion the motion passed unanimously. Professor Burford moved that Chairperson Bell name the person to atten this meeting. Professor Strauss seconded. The motion passed unanimously. Chairperson Bell indicated that he would like Professor Collins to be he person to appear at the public hearing to urge that Policy Paper 1, adopted in 1967 be kept in preference to the currently proposed revision. IV. REPORT OF COMMITTEE ON COMMITTEES - CARRYOVER BUSINESS FROM 1976-77 AC EMIC YEAR Dr. Roland Smith Professor Smith asked Professors Manley, Tereschkovich and Vines to gi e reports and summarize the work z.nd recommendations of committees for which each of em was the liaison person during tle 1976-77 academic year. Executive Committee Faculty Council Page 4. September 7, 1977 Meeting #86 Professor Manley ave reports from the following committees: University Student Appeals, Admis ions and Retention, and University Discipline. Pro lessor Eissinger chaired last ear's Code of Student Affairs Committee and because of his extensive work on that committee, Professor Manley asked him to give the r port for the committee. Pr fessor Eissinger reported that in-depth revisions h e been recommended for t s committee and these are being incorporated into e new e office of Dean of Student Affairs and, although a process code being written by is slow, it is proceed g on schedule. Professor Eissinger brought out two things which he an others feel should be done in relation to committe appointments and committee re mmendations. He feels that persons appointed to a ommittee should be officially n ified at the time the appointment is made. Also, mmittee forward for consideration and often they are not opted. recommendations are se A courtsey should be e ended to committees to let each committee know wha happened to its recommenadtions. If they were not adopted, why they were not. Thi would help committees to kno how to proceed with their business the next year. smith responded that these pr blems are in the process of being corrected. Profressor Teresch -ovich summarized the reports and recommendations o committees for which is is the liaison person. These included: Orientati New Faculty, which did at meet and it is recommended that this committee the of abolished. The Student Orient tion Committee met one time and their recommendati is that this committee sho id be abolished.1 The Faculty Develo ment Leave Committee was very active this past ye . Nine applications for Facult Development Leaves were received, and after study nd evaluation, this commit ee sent forward the names of two people for leaves and also named two alte nates. The University Ben fits Committee was basically inactive prior to Mar, but met frequently during the s mmer to consider changes in hospital and life insur nce coverage and subsequent y this coverage has been updated. Retired Faculty an Staff Committee had a number of recommendations. new chairperson will be nam d for 1977-78 with the present chairperson serving n the capacity of an advisor. A request for necessary secretarial help and money was made. Professor Vines is iaisonperson for Charter Day, Commencement, Recognition and Solicitations Committee . Each of these committees was active during the y r, but made few recommendation Professor Smith re for Professor Kelly, who is no longer on the Exec lve d recommendations. These included International E cation and Committee, her reports Executive Committee Faculty Council Page 5. September 7, 1977 Meeting 1186 English Usage, from whLch there were no recommendations other than that th English Usage Committee be aboLished. Campus Emergency Committee had no recommend tions. University Artists and Speakers Committee has been very active and worked ilengently. On behalf of Professor Kelly, Smith moved that this body instruct Chairper on Bell to write a letter to tlis committee commending them for their work. Profe or Wilson seconded. The motion carried. On behalf of Professor Cummins, Smith summarized the reports and reco of the committees for which he was the liaison person. These inclused: Mi Committee which was quite active this past year; Men's Athletic Council, Affairs Committee and Women's Athletic Council. endations rity Affairs ademic At this point it was brought out that committees should send copies o minutes to the Reference Department of the Library so that they will be av anyone who desires to rad them. their lable for V. REPORT OF COMMITTE: TO CONSIDER A FACULTY SENATE - DR. CLARENCE BELL Last spring the Executive Committee approved, with modification, the r hoc committee which had produced a Constitution for a Faculty Senate and ma recommendations for its implementation. The next appropriate action is to dates for open meetings, after which there will be a final report submitted Executive Committee, holeful/y at its next meeting. The matter would then b by the Faculty Council z,.t its fall meeting.; Dates established for open hearings were: September 19th, afternoon; S ort of the ad e some et up to the considered tember 21st, noon meeting; September 27th, afternoon and September 29th an evening meet! Strauss moved that the committee accept the above dates, but that meet be scattered over the campus and that times of meetings be established befo informtation is written into the minutes. Collins seconded. The motion pa unanimously. places this ed Open hearing dates, times and places are: Monday, Sept. 19th, 3:00-4:00 p.m., Rm. 118, Foreign Language & Wednesday, Se2t. 21st, noon - 1:00 p.m., Coronado Lounge, Univer Tuesday, Sept, 27th, 2:30 - 3:30 p.m. Rm. 129, Holden Hall Thursday, Sep:. 29th, 7:30 - 8:30 p.m., Mesa Room, University C tth Bldg. ty Center VI. GRADE APPEALS PROCEDURE - DR. CHARLES HARDWICK Dr. Hardwick expresed the need for a uniform grade appeals procedure a toss the campus. He said that although each college now has a grade appeals proce ure, exactly a uniform procedure could be published and the student in each case would kno sult of what steps to take in making an appeal. He added that the new policy is the the work of an ad hoc comaittee consisting of two members from Academic Affai Committee and two members from Student Affairs Committee. The current versio Executive Committee Faculty Council Page 6. September 7, 1977 Meeting #86 of the policy as drafte by this committee contains the Deans' reactions an:: the Student Senate reco •endations. It is being submitted to the Executive Committee of the Facult Council for its response at the present time. David Serrett, In ernal Vice President of Student Association, agreed with the opinion that s andardization is desirable and cited some problems vhich have occurred in the pa t, especially faculty departures due to leaves, retrement and death. Chuck Campbell, P sident of the Student Association noted several cha.ages in this policy which th Student Senate recommends. Professors Keho, nes, and Brittin had questions about mechanics of adoption. Professor Sass -r spoke in support of a uniform policy throughout University. ne Professor Strauss ioved that the Executive Committee ask Dr. Hardwick to delay action on this mat er until after the October meeting of the Executive Committee in orderthatc mmittee members might have time to study the proposed policy and make recommen ations. Professor Vines seconded. The motion carrLed. Professor Vines mo ed adjournment. Professor Keho seconded. The moti:n failed — 4 votes for, 7 against. VI. OTHER BUSINESS There was no other business and the chairperson asked for a motion to adjourn. Professor Pear,on moved to adjourn. Professor Elbow seconded. ThE meeting adjourned at 6:11 p.m. Respectfully submitte l(eb,A1 Roland Smith, Secretary Executive Committee Faculty Council 9/12/77 /gf lam A- ppIte4 re uwm itio4 v 6-ea - Se..„-t PRELIMINARY DRAFT IF A STATEMENT TO BE PRESENTED TO THE AD HOC COMMITTEL OF THE COORDINATING BID, TEXAS COLLEGE AND UNIVERSITY SYSTEM, AT ITS PUBLIC HEARING ON A PROPO ED REVISION OF POLICY PAPER 1, ON SEPTEMBER 12, 1977, AT THE AIRPORT MARINA OTEL AT THE DALLAS-FORT WORTH AIRPORT. The Faculty Texas Tech University urges that the currently propcsed revision of Policy aper 1: Academic Freedom, Tenure, and Responsibili:y be abandoned and that he Paper adopted on October 16, 1967, be retained i7 its original form or r ised in line with the recommendations of the Advisou Committee of 1974-7 Policy Paper widely accepted st a tradition that ha adopted in 1967, is a sound statement, incorporating dards of good academic policies and procedures. It follows been built up over a period of many decades. Embodied in documents such as t e 1940 Statement on Academic Freedom, this tradition has been • endorsed by organiz tions not only of faculty but of university and conege administrations, an academic organizati it has been endorsed by virtually every major profEssional When the Coordinating Board in 1967 adopted Polcy Paper 1,it was asso iating itself with the best of academic traditions, for which it was acclai ed across the nation as an example of enlightened leadership in the oversig t of higher education. As time passes things change. Even the best of traditions and the doc- uments that express them need constantly to be reexamined and brought up to date. The specific recommendations of the Coordinating Board's Advisory • Committee of 1974-7 can be seen in this light. That the Advisory Comm:ttee did its work well evidenced by the document it produced and by the general acceptance of it, a can be seen from the published transcript of the comments made at the Public earing of the Coordinating Board on November 19, 19'5. 77 -2- The most recently recommended revision of Policy Paper 1 produced alb this ad hoc committee, however, we regret to say, does not measure up t: the standard that has been set to this point. The inadequacies of this revision could be outlined at great length and to the point of tedium. I will ruke only two specific oomments. First, the tone and the apparent intention of the document have changed. The original was a forthright statement cf the best academic traditions, traditions that have worked well for many years across the length and breadth of the country at all levels of higher education from the smallest junior college to the largest university, traditions that are accepted and trusted by faculty and administrations alike. The new document is a statement of legal minimums. It falls far short 3f what should be expected of the academic profession, far far short of whit the academic profeEsion demands of itself. The new document might well assist an administration that knew nothing of accepted academic policie& ' and procedures and 141 ma.g. 711*--eNell,ec ^ra 1- ciona441.-keep it out of court, but it would not provide the basis for the good governance without which no co:lege or university can thrive and excel. Second, the newly proposed Policy Paper 1, by stressing legal miniAums rather than widely accepted good usage, seems invariably to advocate a _esser standard. For instance, the college and university calendar which begins in the fall and runs till the next spring or summer, determines the rhythum of the hiring and evaluating of faculty members and the determination of reappointments. Where the original policy paper specifies the traditional dates for notLfying faculty of their rEappointment or nonreappointment, the proposed revision contains a less definite statement requiring only what is said to be "sufficient advance notice." And where the old policy paper states tha7 a faculty member fac:_ng termination for cause has the "right to be represented -3by counsel of his not legally bound What the prop are no doubt thing should know. But oosing," the new revision states that an institution is allow this. d revision says of the law may well be true, and ttese which the academic community, both faculty and admiristration, t from view in the proposed revision is the academic tradition which provides som hing more than what the law outside the academic community will of necessity ndate. In the end it ome down to the question of whether the colleges and univer- sities of Texas sho ld be urged to operate on a set of legal minimums or on the higher standard of he best and widely accepted traditions of the acadend.c profession, traditi ns which at this time already enjoy the endorsement p f the Coordinating Board n its Policy Paper 1 of 1967. The Faculty of Texas Tech urges, in the strongest possible language, that the present hi her and better standard be retained, that Policy Papar 1 adopted in 1967 be ept in preference to the currently proposed revision. The Texas Tech University Faculty is conscious of the drift toward inionization of universi y faculties and of the growth of collective bargainilg across the country. It is also conscious of the relative stability of tlings in Texas, of the ge eral degree of contentment with things as they are, and especially of the h ppy relations of the Tech Faculty with the Tech Administration and the Board f Regents. We would regret to see a drastic change in Policy Paper 1 inte preted as a declaration by the Coordinating Board tIlt there is to be an open se son on change, change that begins with Policy Paper L, but where ends we fear our region, but in good seems, to me a predict. Perhaps we are reflecting the conservatim of his instance to conserve something that has proven to be least, to be wisdom. CONSTITUTION OF THE FACULTY SENATE OF TEXAS TECH UNIVERSITY Article I. NAME The name of this organization shall be the Faculty Senate of Texas Tech University. Article II. ORGANIZATION Section 1. The Faculty 'Senate shall be composed of senators representi g the voting faculty of Texas Tech University. The voting faculty shall consist of all persons under full-time oontract who have completed a residence of one year at this University and who are tenured or who hold appointments that make them eligible for tenure. Section 2. The voting faculty of each college and school, excldding,thi , Graduate School, shall elect one senator for each twenty voting faculty members or fraction thereof but not fewer than two senators. The voting faculty of the University shall elect nine additional senators at-large. Section 3. The Faculty Senate shall elect a President, Vice President, Secretary from its membership to serve for a term of one year. and Article III. NOMINATIONS AND ELECTIONS Section 1. Each Slowing the voting faculty members shall nominate and el ect members to the Faculty Senate to take office on the first day following the e- d of ie Spring term during which the election is held. The Faculty Senate shall . onduct he election through an appropriate committee. er Section 2. Prior bo each regular election, the Faculty Senate shall re_ etermine its composition so that the election will, to the extent possible, bring the . omposition of the Faculty Senate into conformity with Article II, Section 2. A previousl y elected senator shall not, however, be removed from office before the expiration of hi s or her term because of a declining constituency. Section 3. Nominations for college, school, and at-large senators shall be requested from voting faculty members. If a person is nominated for more than c ne senatonal position he or she shall indicate the position for which he or she will appear as a candidate. The two persons receiving the highest number of nominations or each senatorial position shall be designated as the candidates to stand for electic n to the Faculty Senate. Section 4. Members of the Faculty Senate shallbe elected from among thE candidates determined in the nominating process. Voting members of each college and schi ol shall vote for senators from their respective college or school and all voting facul ty shall vote for at-large senators. Tie votes shall be resolved by a special electioIf a senatorial vaoancy occurs, the Faculty Senate shall conduct a specl al election to fill the vacancy from the appropriate constituency. The specially elected senator shall complete the unexpired term of the senator originally elected. Section 5. Qualification for election to the Faculty Senate shall be mE mbership in voting faculty, except that administrators serving one-half time or more n administrative positions shall rot be eligible. Department chairpersons may be elect ed to the Faculty Senate if they are otherwise qualified. he (Article III. Cont. Section 6. The ter of office for each member of the Faculty Senate (s ject to Article VII hereof) shall be three yeafs. A member may not be re-elected wit put a oneyear interim unless he or she was elected by special election to fill an un cpired term of one year or less. Section 7. To the xtent possible, one-third of the senators from each constituency will be elec ed each year. Article IV. JURISDICTION Section 1. The Fac lty Senate shall act on behalf of the faculty and s 11 serve as an advisory body to th President of the University and may consider all m tters of university concern. Section 2. Any mem er of the university community may bring a matter o concern to the attention f the Senate. university Section 3. The Sen te may make recommendations to the President of the University concerning the academic f nctions of the University and other matters pertain g to the welfare of the University particularly those of special interest to the facu ty. Section 4. Should he President of the University choose not to follow a recommendation of the Faculty enate, the President shall inform the Senate in wri ing of the reasons therefor and, upo request of the Senate, the President shall meet wi h the nate for discussion of he matter. or Article V. RESPONSIBILITIES Section 1. The F Section 2. The Fa demic year, as provided lty Senate shall establish its own rules of procedu e and bylaws. lty Senate shall meet at least monthly during the the bylaws. Section 3. The Fa lty Senate may establish such Senate committees as appropriate. The member and temporary chairpersons of the Senate. committe named by the Faculty Sen te and at their first meeting of each year the memb committee shall select t eir own chairperson and such other officers as may for the effective functi ing of the committee. Section 4. The Pr ad hoc or standing commi School of Medicine, and of the above, and may de University faculty membe councils shall be select by the Faculty Senate. nations to be supplied b 41IF sident of the University may establish and define c tees or councils of Texas Tech University, Texas Te he Museum of Texas Tech University, or joint, commit ermine if members are to be elected or appointed. s appointed to these standing (but not ad hoc) comm d from a list of nominees for each committee or cou he President of the University may specify the numb the Faculty Senate for each such committee or coun !gular aca- t deems shall be s of each appropriate position of s University ees or councils exas Tech -;tees or cil provided 7 of nomiL1 position. The positions of t e chairperson of Men's Athletic Council and the Wom -I's Athletic ouncil of the Universit shall not be open to nomination by the Faculty Sen te. (Article V. Cont.) • Section 5. The Fac lty Senate shall regularly report its activities t of the University and dis ribute the minutes of each meeting. Section 6. The Fac requested to do so by the members of the voting fac of the Faculty Senate sha In the absence of the Pre that order. No decision, except when one of the ab lty Senate shall call a meeting of the voting facul President of the University, or when petitioned by lty, or when it deems such a meeting necessary. Th I serve as Presiding Officer at a meeting of the vo ident, the Vice President or the Secretary shall pr recommendation, or advice shall come from the votin ve is presiding. he faculty 7 when ay fifty President ing faculty. 3ide, in faculty Article VI. AMENDMENT PROCEDURE Section 1. An amen by a petition to the Pres the voting faculty, by a the President of the Univ proposed ment to the Constitution of the Faculty Senate may dent of the Faculty Senate signed by at least fifty nembers of wo-thirds vote of the senators then present and vot ag, or by rsity. Section 2. A propo voting faculty at least f voting faculty. No actio taken unless at least one amendment shall be by a t Upon passage, an amendmen he University and approv ed amendment to this Constitution shall be distribu d to the ur weeks prior to its consideration at a called mee ng of the on amendments to the Constitution of the Faculty S ate may be fifth of the voting faculty is present. Passage of any such o-thirds vote of the voting faculty then present an voting. shall become effective after ratification by the P sident of 1 by the Board of Regents. Article VII. INITIAL COMPOSITION The initial composi of the Executive Committe Senate shall arrange for ship into conformity, to At its next meeting the F lot in accordance with Ar ion of the Faculty Senate shall consist of the elec of the Faculty Council. At its first meeting the he special election of additional members to bring he extent possible, with its constitutional size an culty Senate shall determine terms of the additiona icle III, Section 7. d members w Faculty e membercomposition. members by rticle VIII. ADOPTION AND RATIFICATION The Constitution of majority of the voting f and after ratification b Regents. Upon the Const Constitution shall substi the Faculty Senate shall become effective when adop, ulty then present and voting at a called meeting of the President of the University and approval by the ution's becoming effective, the Faculty Senate and ute nund pro tunc for the Faculty Council and its C ed by a the faculty Board of 's