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PURCHASING CARD
UPDATE
March 8, 2010
Monthly Statement Information
The Purchasing Card statement should close on the 5th of the
month or the next business day if the 5th falls on a weekend. Be
guided by the schedule on the right.
If there are budget errors, the cardholder and / or reconciler
will receive an email notifying them of which FOAP and expense
did not upload. If the situation is not resolved within 3 business
days, the P-Card Section Manager will contact the cardholder’s
supervisor for resolution.
Banner 8 Conversion
During the Banner 8 conversion all Banner related systems will be down
from March 11 – 15. However, p-cards will still be available for use. The
same restrictions and processes will apply. We will be able to process the
uploads to Banner as indicated on the schedule to the right.
***Mark Your Calendar***
The next Payment & Travel Services Roundtable is March 26, 2010
1:30 – 2:30 / AGRI 214
Bring your Payment & Travel related questions to this informative
meeting
Default FOP’s
We have now completed adding default FOP’s to every account.
This will automatically allocate charges to these FOP’s when an
allocation log is not received by the due date. This accentuates the
importance to get your allocation logs submitted by the due date
with correct information.
This will save you having to do cost transfers to move purchases to
another FOP.
March, 2010
Billing Cycle
Transactions 2/06/10
through 3/05/10
Allocations for the
statement ending 3/05/10
will need to be entered
in Pathway Net and turned
in to P-Card Services
by
5:00pm, Friday,
March 12th.
Please do not make any
changes to the 3/05
statement in Pathway Net
after the deadline.
The changes will not be
reflected in the upload
that will process to Banner
on
Wednesday, March 17, 2010
***Urgent Reminder***
We still seem to have a large number of allocation logs that have not been submitted or have not cleared due to
budget or missing documentation problems. If we do not receive the logs with the required information in a timely
manner, we will need to implement our policy to contact dept. heads to ensure timely compliance.
Please see that all allocation logs from prior months have been submitted and approved.
To contact us:
purchasing.pcard@ttu.edu
329 Drane Hall, Mail Stop 1107
(806) 742-3260