An Interdepartmental Cost Transfer may be used to transfer an expense from one FOP to another. All fields are required to process cost transfers, or it will be returned for
completion. The Cost Transfer Explanation & Justification Form must be attached if restricted grant or contract funds are utilized. The restricted grant or contract funds
include those in fund classes 12D, 12E, 211 through 23Z, and 25B.
Field
Description
Chart, Fund, Organization, and
Supply the chart, fund, organization, and program codes in the credit and charge sections.
Program
Account
Supply the account code as it appears on the Original Document Number transaction.
Amount
Supply the amount of the cost transfer. The amount must be equal to or less than Original Document
dollar amount.
Original Document Identifier
Supply the original document number of the transaction that posted on the FOAP. This can be found on
the data warehouse or the ledger sheets.
Total Credits and Charges
Authorized Approver Name
This is a sum of the amounts from lines 1 through 6.
Supply the name of the authorized approver for both the credit and the charge of the FOPs involved.
Authorized Approver Signature Signature of authorized approver is required. Authorized approvers include the Financial Manager or
Approver as assigned by Financial Manager on the Financial Profile Application, located at
http://itistest.tosm.ttu.edu/team/SelectApplication.
Preparer Name
Supply the preparer name.
Date
Section
Phone Number
Address
FST Approval
SPAR Approval
A/P Approval
The date cost transfer was prepared.
Supply the name of the section (department) initiating transfer.
Supply the telephone number where preparer may be contacted.
Supply the preparer's Mail Stop.
This space is reserved for Financial Services & Tax use.
This space is reserved for Sponsored Programs Accounting and Reporting use.
This space is reserved for Accounts Payable Department use.
After the form has been completed, please deliver to Drane Hall, Room 221, via mail to Mail Stop 1091 or email the form to Accountingservices@ttu.edu.
Upon receipt of the cost transfer, it will be reviewed by the accountants for completion, timeliness, signature, and appropriateness based on funding. The accountants will also
verify the original expenditure data before the transaction is entered by Journal Voucher.
Special considerations:
All transfers with a debit posting to a state account must meet state purchase guidelines and require approval from Business Affairs.
Transfers can not be made for encumbrances that have not been paid. The department should request that the encumbrance be divided between the FOPs involved.
Please, refer to OP 62.27 for additional information on Interdepartmental Transfers. For Sponsored Projects, OP 65.04 also applies. If you need further information, please
contact the accountant who manages the fund.
TEXAS TECH UNIVERSITY
Cost Transfer Request Form
LN CHART
FUND
ORGANIZATION
CREDITS
PROGRAM
ACCOUNT
AMOUNT
ORIGINAL DOCUMENT
IDENTIFIER
LN CHART
1
1
2
2
3
3
4
4
5
5
6
6
TOTAL CREDITS
$0.00
FUND
ORGANIZATION
CHARGES
PROGRAM
ACCOUNT
AMOUNT
TOTAL CHARGES
$0.00
* The Cost Transfer Explanation and Justification Form is required for all restricted (grant or contract) funds. See instructions for more information.
TRANSFER JUSTIFICATION:
AUTHORIZED APPROVER NAME
AUTHORIZED APPROVER SIGNATURE
Line 1 CREDIT FOP
CHARGE FOP
Line 2 CREDIT FOP
CHARGE FOP
Line 3 CREDIT FOP
CHARGE FOP
Line 4 CREDIT FOP
CHARGE FOP
Line 5 CREDIT FOP
CHARGE FOP
Line 6 CREDIT FOP
CHARGE FOP
PREPARER NAME/ SIGNATURE:
SECTION:
ADDRESS:
DATE: 1-Sep-15
PHONE NUMBER:
FST APPROVALS:
SPAR APPROVALS:
A/P APPROVALS: