Accounts Payable
Presentation
•Invoice
Procedures-Year End Deadlines
•August/September-Calendars
•FM Signature Authority Form
FY14 Invoice Deadlines

There are a couple of weeks left in FY14 and
the Business Office would like to remind you
to please:
• Meet the Tuesday deadlines for Thursday check cycles
• Forward all invoices to AP for Processing (do not hold
invoices)
• If an invoice pertains to an open PO, note on the invoice
if it is a “Final” invoice
• Route original signatures/approvals within 3 days.
• Call if you have any questions about pending invoices
Accounts Payable/Travel Deadlines –
August 2014
August 2014
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
AP Check Cycle
8
9
10
11
12
13
14
AP Check Cycle
15
16
17
18
19
20
21
AP Check cycle
AA Roundup
22
23
24
25
26
27
Departmental
Signature Authority
Form due
28
29
End of Fiscal year,
Purchased items rec’d
after today will be
expensed in FY2015
(charged to FY2015
budget)
30
FINAL FY2014
AP check
cycle
Accounts Payable/Travel Deadlines –
September 2014
September 2014
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Aug 31
Sept 1
LABOR DAY
2
3
4
5
AP Check Cycle
FY2014 TRAVEL
VOUCHERS deadline
All travel vouchers, DUE,
including mileage request,
travel reimbursements for
travel the last week of
August 2014.
6
7
8
9
10
11
AP check cycle
12
FY 2014 AP Deadline –
All vendor invoices DUE,
including construction and
items/services received
prior to 8/31/2014
13
14
15
16
17
18
AP check cycle
AP Deadline – Final
payment of FY2014
pending items
19
College Wide Professional
Development Day
20
21
22
23
24
25
AP Check Cycle-FY2015
26
28
29
30
27
Financial Manager Signature
Authority Form
Alert Notice regarding signature authority form will be sent
out this week. Please submit the completed form by the
deadline indicated on the Alert Notice.
This form is for the new fiscal year – the form filled out
should have FY2015 at the top
Please contact Maricarmen Ramirez at X4609 if you have
questions
Thank you
1. Please remember that all items received, services rendered and
travel occurring on 8/31/14 or prior must be processed for
payment with FY2014 budget
2. Any items received, services rendered and travel occurring after
9/1/14 will be processed with FY2015 budget