FarmRep:
A Series of Farm Reports
on Lotus 123
An Honors Thesis (ID 499)
by
Dawn M. Jackson
Thesis Director
Ball State University
Muncie, Indiana
July,
1986
Spr ing, 1987
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TABLE OF CONTENTS
Page
Introduction
Manitenance Cost Report
2
Livestock Cost Report
3
Livestock Sales Report
3
Crop Cost and Production Report
4
Equipment Purchases Report
5
Livestock Production Report
6
Income Statement
7
The FarmRep disk is a series of templates to be used to
help make farm records using LOTUS 1-2-3.
The FarmRep disk
simplifies the job of making farm records and has been tested
with actual data.
The user needs only to put in the data and the
calculations will be made automatically and the appropriate data
1s transferred to the Income Statement.
The FarmRep disk
consists of a Maintenance Cost Report, Livestock Cost Report, a
Livestock Sales Report, Crop Cost and Production Reports,
Equipment Purchases Report, Income Statement with monthly and
yearly totals, and Livestock Production Reports.
To activate the disk the user must first get into the LOTUS
system by inserting the disk into drive A.
the user is knowledgeable in LOTUS.
to the LOTUS manual.)
(This manual assumes
If any problems arise, refer
Insert the FarmRep disk into drive Band
retrieve the templates by pressing the following:
(/,FILE,RETRIEVE,FARMREP) without the commas.
/,F,R,ENTER
The FarmRep disk
should be removed after calling up the templates.
Another disk
should be inserted to save the information for future use.
The
file should be given a name (i.e. Farm6 for 1986) that will
enable the user to recall the template in the future.
When the
report is complete it should be printed to be put in the user's
file.
There is a menu that automatically takes you to each report.
This menu is activated when the user presses the Alt key and the
A key simultaneously. A list of reports comes up and the user can
choose one of these reports or choose MORE for a list of more
reports.
Under MORE there is an option to QUIT.
This saves the
reports and exits the system. (There is a copy of each type of
1
report included in this manual.)
Some of the cells on the template are protected so that the
user can not accidently change the equations needed for the
templates to work correctly.
If a cell needs to be changed the
cell can be unprotected, changed, and protected again.
MAINTENANCE COST REPORT
The Maintenance Cost Report is a report used to show the
type and cost of repair done to buildings and equipment on the
farm.
There are spaces provided for the date of repair, and a
space for a building or equipment identification number.
There
is a series of columns to the right to be used for notes
pertaining to the repair.
The columns for cost automatically
carry the amounts to the correct month in the Income Statement.
To keep the records consistent make sure that the entry is in the
appropriate row for the month.
The report is found at A31 .. N102.
It is under the name REPAIRS on the menu.
2
M~IN1ENA~CE
CGST REPURTS FOR ElUIPMENT
DAlE OF
REPAIR
8LOG.
~\U BUILD~NGS
EQli?
EQLI~.
~ [)
HOUPS
..
E~UIP.
10.00
FEB.
SO.00
ItPE Of
REP~[R
AND NOTES
LIVESTOCK COST REPORT
The Livestock Cost Report is used to keep track of the cost
of feed, hay, veterinarian, and other costs pertaining to the
livestock.
The report has three sections:
Cattle, Hogs, Sheep.
It has a column for the date and columns for the costs.
Each
time a purchase is make it should be entered onto the template in
the appropriate row and column.
Each column is totaled and there
is an amount for the total cost of each species.
The total
amounts for feed, hay, veterinarian, and other are transferred to
r
the Income Statement.
The report is located at A106 .. M181.
It
is under MORE and at the heading LSTOCK-$.
LIVESTOCK SALES REPORT
The Livestock Sales Reports are for use each time livestock
is sold.
There is a report for each and the total net sales for
each month is carried to the Income Statement.
There are columns
for the buyer, date, # sold, total weight, price per pound, and
selling costs.
The average weight, gross sales, and net sales
after selling costs are computed automatically.
The Cattle
Report is located at A585 .. J630 and is under the heading B-SALES
in the menu.
The Hog Report Is located at A632 .. J677 and is
under the heading H-SALES in the menu.
The Sheep Report is
located at A679 .. J724 and is under the heading L-SALES.
3
~JJESIQCK
CDSI
~EPQRI
VEkf::
l!A1E
fEED
mHER
JAN.
FEB.
SHEEP
FEED
HAY
'ii·ET.
JTHER
LiVESTOCK:
DAlE
JAN,
i
SOLO
CATfLE
rD;Al
~E,
WEIG~l
~EiGHl
P~ICE
E~R
ERR
ERR
F~B
E~
t~R
SEL~ING
GRGSS
SALES
SO. 00
0. ~
0.00
0 .00
I)
~i
SALES
00
SO.
j0
0. 00
0.00
0. 00
0, !jU
CROP COST AND PRODUCTION REPORT
The Crop Cost and Production Report is a lengthy report that
is to be used all year long.
The user should begin to use the
reports when work is started in the field or when seed is bought.
The actual report consists of columns for field 1.0., # acres,
amount of seed planted, date planted, date of harvest, total
bushels, date of sale, price per bushel, dock per bushel, and an
area at the far right for notes on seed planted, chemicals used,
or any other important information.
Each of the above mentioned
columns is to be filled in by the user.
The remaining columns
will be filled after the user puts information into the monthly
crop cost section located at the bottom of each section of crop.
This report is used to give the user monthly totals of purchases
of seed, chemicals, the harvest cost, hauling cost, gas, diesel,
oil, labor, and the net sales for each field.
The user must be
sure to place the amounts into the correct field row and the
correct month column.
The amounts for each row are totaled and
transferred to the report above to give production data on each
field.
There is a separate report for corn, soybeans, and wheat.
The Corn Report is found at A186 .. AB314 and is located at CORN on
the menu.
The Soybeans Report is found at A318 .. AB446 and is
under SOYBEANS on the menu.
The Wheat Report is located at
A450 .. AB578 and is under WHEAT on the menu.
The appropriate
totals of seed cost, chemical cost, etc .. and the net sales are
taken to the Income Statement.
4
CROP COST AND
PRG00~TIGh
REPDR!
CRUP:
YEAR:
i-\MQUNT
[lATE
rLMHEu
1,;).
OF SEED
SEED
Cl-E~IChL
PU\iiiTiNG
DA 1£. OF
PLPnED
COS,
eCST
COST
HAF.'VEST
Bi.SHE.lS
TD lilt
DATE
?RtCE
TGrA~
0"
~t:R
BUSHELS
ACRE
5~LE
CDS!; F'EF I\CEf::
HAR\'EST
eGS'
:N6
CG31
~.AUL
rDrAl
COS;
------------------------
SEED
CHEKlCAL5
ERR
:ie.'.lI)
BUSHEL
Ef(R
tiEl
NEl
S~LES
PER
HCRE
INCOME
----------------------BU3HEL
EHR
;,eRE
NOTES
ISEE~ PL4~TED,
CHEM;CALb USED, ETC ..
aaeL
r~F:
&iJS,.,Ei..
CRGP~
CORN
FEBRUARy
FIt.Ll) f i
#2
#3
#4
115
#6
~7
CHEM.
co~;
F!EL~
41
fl2
43
,4
1I5
#6
fiPHIL
EQUIPMENT PURCHASES REPORT
The Equipment Purchases Report is used for purchases of
equipment by the user.
There is a column for the date, dealer
that it was purchased from, the equipment 1.0., the cost, and any
notes that the user would like to keep.
The Equipment
Purchases Report is located at A728 .• H750 and is under the
heading of EQUIP. on the menu.
5
E0UiP.
uP.'~ E
DEALER
NDTES
!.D.
MAR.
APR..
MA'
JUNE
JUt. ~.
;U6
SEPT.
DCT.
NOv.
roT AL
===::========
LIVESTOCK PRODUCTION REPORTS
The Livestock Production Reports are separate reports used
for the recording of birthing and weaning information for
livestock.
The hog and sheep have identical reports which show
columns for the date of birth, the sow/ewe tag #, the # born, the
# live at weaning, the litter birth weight,
the weaning date,
days old when weaned, the litter weaning weight, the amounts for
the average weight, and the litter weight per day.
The latter
two amounts are computed automatically after the other data is
inserted into the columns.
The Hog Production Report is located
at A804 .. J826 and is found under MORE and H-PROD in the menu.
The Sheep Production Report is located at A830 .. J852 and is found
under MORE and SH-PROD in the menu.
The Cattle Production Report is slightly different than the
other two reports.
This report has columns for date of birth,
the tag #, the sex of the calf, the cow 1.0., the bull 1.0., the
birth weight, the weaning date, and the weaning weight of the
calf.
The report is located at A855 .• H881 and is found under
MORE and B-PROD in the menu.
None of this information is taken
to the Income Statement.
6
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'lEAR:
Hij6S
LITlE'
DATE
BEEF
SOw/HiE
rAB
Bl~
11
BORN
:il L:iE
iii
l~E I s~r;
DA!~
OLD
DATE
LI; TER
iTE~
wHEt>,
WEANIN3
AVE.
0ilTE
4EANE0
~tiGHI
WEIGHT
BiR1H
~j~litiING
~E?QRT
~'E.AR:
Ll
WEA/WiG
LliJi£bTiJCr.:.:
WEiGHT
[AlE
~ElGH •
PEE UAl
INCOME STATEMENT
The Income Statement has columns for monthly totals and a
yearly total. The only information not put in automatically is
the amounts for any government payments received, or a row for
other revenues such as sales of hay and straw, payments of misc.
services, or others.
in also.
There are some expenses that must be filled
The amount for crop insurance, property tax, cash rent,
and depreciation must be filled in. A Year-to-Date column is
located in column P for the yearly totals at the end of the year.
The Income Statement is located at A754 •• P799 and is on the menu
under MORE and INC.ST.
Remember:
The FarmRep disk is to be used with LOTUS 1-2-3.
The FarmRep disk is not to be used for saving the
templates.
All templates should be saved onto
another disk to keep the FarmRep disk clear for
use another time.
7
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