Dear Colleague,
We are pleased to announce that the new information management web pages have
now gone live and we will be publishing the Records Transfer report shortly.
Information Management Web Pages
We have spent the past couple of months taking on board your feedback and
working with our web team to make changes.
nationalarchives.gov.uk/information-management/
We have developed a new section called 'How to manage your information.'
Within this there are six sections:
.
• Planning - guidance on understand your strategic business requirements and
legislative need for managing information, and the benefits and outcomes for
doing so
• Policy and process - guidance and tools on building policies and process
and procuring systems, tools and applications to assist including disposal,
digital continuity and managing emails
• Managing risk - guidance and tools on assessing and managing the risks to
your information including managing information through machinery of
government changes
• Information Management Assessments – the Information Management
Assessment programme
• Selecting and transferring records - guidance and tools on appraising,
selecting, sensitivity reviewing, cataloguing, preparing and transferring public
records
• Preserving digital records – guidance and tools on how to preserve digital
records including information on digital transfer
As part of this we are also releasing two new pieces of guidance on:
•
Disposing of records – replaces all previous guidance on retention and
disposal scheduling and incorporates guidance on what to keep.
nationalarchives.gov.uk/information-management/manage-information/policyprocess/disposal/
•
Managing emails – replaces our previous guidance and includes key
considerations in managing emails
nationalarchives.gov.uk/information-management/manage-information/policyprocess/managing-email/
We will continue to refine and develop the web pages and guidance so please do
send any feedback to information.management@nationalarchives.gsi.gov.uk
Publication of the Records Transfer Report for Spring 2014
Thank you to everyone who returned data for the Records Transfer Report, which we
collect and publish to monitor compliance with the 20-year rule. The Spring return
for 2014 will be published on our web-site this week. We have decided that this time
we will not produce the visualisation of data for the top 21 transferring departments,
but publish the data in spread sheet format only.
If you have any queries or concerns, please do come back to me.
Kind regards
Julia Jones
Head of Information Management and Practice
BA, MBA, MCLIP