The following Schedule describes the various costs which SFU will pay to the Consultant as part of the professional fee for basic
services or as reimbursable expenses (disbursements):
ITEM
ADVERTISING FOR TENDER AND SUBSTANTIAL COMPLETION
NOTICES
DRAFTING (Computer Use)
-CADD and printing
-Supplies
FAXES, TELEPHONE
-Local Calls
-Long Distance1
-Cellular Phone
PROJECT WRAP UP INSURANCE (Major Capital Projects only)2
PERMITS, LICENSES/CONSENTS/AUTHORIZATIONS
-Business license, etc
-Development or Building Permits, etc
MODEL BUILDING
-Study Model (in house)
-Presentation Model if requested by SFU
PARKING (Also see TRAVEL)
- At SFU
- At Consultant’s offices/SFU Vancouver/Surrey campuses, etc.
PHOTOGRAPHY
-Job site digital photos (soft copy only)3
- Finished professional photography4
REPROGRAPHICS and OFFICE COPYING
- Reports reproduction5, correspondence, word processing
- Quantity survey reports, including binding and collating for
submission to SFU
-Review specifications, and reports for coordination with subconsultants and internal review
-Contract documents- Drawings and Specifications/Tender
Documents/Record Drawings and Specifications/As-built
Drawings/Mylars/Operations and Maintenance Manuals
PROFESSIONAL FEES FOR
BASIC SERVICE
PAID BY SFU AS A
REIMBURSABLE
EXPENSE
X
X
X
X
X
X
X (see footnote)
X
X
X
X
X
X
X
X (see footnote)
X (see footnote)
X
X
X
X
X - multiple copies (more
than 5 copies) or as
preapproved
1
Prior approval required on telephone charges if consultants are from out of town.
Requirements for wrap up insurance vary, depending on project. Confirm with specific project requirements.
3
Printing of site progress photographs is not required. Digital photographs for Consultant’s documentation purposes and office use
shall be distributed by email to SFU. Prints of photographs required for appraisal reports, or other special studies and presentations
will be a reimbursable expense when preapproved by SFU.
4
Costs of finished photography for media or award submissions, etc. may be a shared cost. Preapproval from SFU required.
5
Reports reproduced at the Consultant’s office at SFU’s request are reimbursable at .05 c/page
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Last Updated December 8, 2014
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PROFESSIONAL INSURANCE
-Consultant’s professional insurance
TRAVEL
Local (less than 150 km from consultant’s office to destination)
Vehicle, auto, taxi expenses, including fuel and parking
Accommodation and meals
Testing agency vehicles and equipment
Out of town (non-local)
Vehicle, auto, air, ferry, taxi expenses
Accommodation and meals
Vehicle mileage6
OTHER OFFICE EXPENSES
-Courier/shipping/postage
-Word processing
-Miscellaneous refreshment costs related to project meetings 7
X
X
X
X
X
X
X
X
X
X
X
Note: For reimbursable expenses, 5% may be added to cover administrative overhead.
6
7
Mileage reimbursed at current approved rate of .51 cents/km, unless preapproved in writing
Refreshments at discretion of the meeting organizer
291186291
Last Updated December 8, 2014
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