CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Create a Waiver of Posting or Waiver Extension
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If the Waiver is for a Staff position, has
a position description been created? If
not follow instructions:
To “Create a Position Description for
Staff” before following the instructions
below to create a Waiver of Posting.
If the Waiver is for Faculty position, a
position description is not required.
You can proceed with the instructions
below
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Login to the PeopleAdmin system.
To locate the system, go to the CSU
Home Page (www.csuohio.edu) and
Click on MYCSU
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Click on Human Resources Position
Description, Performance Evaluation
and Vacancy Management System
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Click on CSU Employees Log In Here
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Login using your CSU ID number and
your CampusNet password
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Change the module to
”Applicant Tracking”
Click the Role drop down box
Select “Hiring Manager”
Click the refresh arrow
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Hover over the “Postings” tab on the
top
Select “Staff” or “Faculty”
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Click on the “Create New Posting”
button
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Click on the link to “Create from a
Position Description”
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Type the position name or current
incumbent’s name in to the search box
Click Search
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The search will return a list of positions
Select the position desired for creating
the posting
Click on the Business Title or name of
classification
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Click on the “Create Posting from this
Position Description” link
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Review/update the Business Title
* Required Field
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Review/update (Use drop down fields)
VP / Provost Level
College / Division
Department
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Skip Applicant Workflow it will
default
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Skip the box to allow applicants to add
professional references.
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Skip the Reference area
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Skip Recommendation Workflow it will
remain blank
Skip Recommendation Document Type
it will remain “Not Required”
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Skip Accept online applications - it
should be defaulted with a check
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Skip Special offline applicants
instructions
(CSU only accepts online applications)
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Select the Accepted Application Form
(The short form is usually used for
Waiver of Postings)
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Click the box to “Create New Posting”
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Review/Update the Business Title
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Skip Internal Job Category - it will
default
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Select the Posting Category from the
drop down
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Skip Job Code Title, Job Code, Salary
Grade, Salary Plan, and Position
Number – they will all be selected for
you and the PN will be updated by
Budget
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Select Position Location
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Add Title of Immediate Supervisor
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Add Immediate Supervisor Name
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Skip FLSA Status
(HR will add this for you)
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Add the FTE
(1 = Full Time)
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Review/Update the Job Summary,
Minimum, and Preferred default from
the position description.
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Select New or Replacement position
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If you selected Replacement Position
Add the name of the person being
replaced
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Skip Requisition Number - it will
default
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Select Funding: Regular, Temporary,
Funds Available
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Add date expires if you selected
anything other than Regular for position
type
Note: Date must correspond to date
indicated on the employment contract or
waiver if applicable.
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Skip any Special Notes to applicants
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Skip any applicant instructions
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Indicate the hours per week
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Add the work schedule
Example: 7AM to 3PM Monday –
Friday
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Select Yes or No for MVR (Motor
Vehicle Report)
*Note: This is only required if the
position requires the employee to drive
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Add Background Check Account
number
(List account number to charge fees for
background check)
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Add Hiring Range/Pay Rate
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List the contact person for the posting
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Select Full Time/Part Time
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Skip Open Date
(Date posting placed on Web)
Skip Close Date
Skip Open Until Filled
Skip the Application deadline
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
Add Review Begin date
(This is a required field- this will not
create a posting however needs to be
completed.)
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Add the Start date
(The date that the position will be filled
– example ASAP)
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Add Affirmative Action Goal if your
department has a target
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Skip any advertising sources
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Skip account to charge Facebook if
Boosted
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Skip your Advertising Copy
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Select the Type of Requisition
(Waiver of Posting or Waiver
Extension)
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Add the Justification
Type in the justification for requesting a
Waiver of Posting. It is in this section
that you will need to provide the
rationale for the request, how long the
position will continue (and you must
include an end date) and list some of the
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
duties the candidate will be performing.
The Office of Institutional Equity will
be reviewing this section to determine if
the request will be approved.
Faculty can upload a document at a step
further in the instructions.
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Skip the Internal Quick Link it will
default
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Skip the “Pass” and “Fail” messages
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Add the Human Resources Staff
member (the HR Consultant for your
area) who will be helping with the
Posting
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Click the Next Button
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Budget Information
Click the “Add Budget Summary
Entry” button
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Add the Combination Code
(Four (4) digit department code & four
(4) digit account code)
Add the percentage funded
(Total of all codes must equal 100%)
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Skip details on why the position is
necessary
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Skip details regarding other active
postings for non-faculty in department
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Skip details on work load
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Skip grade/step or salary rage
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Add the Funding Source, which will
indicate how the department will fund
the position
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Skip Time line to fill position
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Click “Next” button to proceed with
posting
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Skip the “Application Documents”
Click “Next” button to proceed with
posting
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
Skip Search Committee Members
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Click “Next” button to proceed
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Skip to Accept references (yes or no)
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Skip the number of references that
should be required
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Skip the number of maximum
references that an applicant can add
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Skip the last day a reference can be
submitted
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Click “Next” button to proceed with
posting
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Posting Documents
Select the document type you are
uploading (Upload Candidates resume
and Waiver Justification if necessary)
Hover over the actions button, Select
Upload New
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Provide description
Browse, Select file, Click Submit
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Click “Next” button to proceed with
posting
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CSU Creating a Waiver of Posting/Waiver Extension – 11/12/14
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Review the Waiver
To make any edits prior to submitting
Click the Edit link to update
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Click the “Take Action On Posting”
button
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Select “ Send to Department Head”
When the request reaches Budget, if it is a new position, the position number will be assigned. It
will then be sent to the Office of Institutional Equity (formerly known as Affirmative Action).
The Office of Institutional Equity will forward the posting to Human Resources. When the
waiver request reaches Human Resources, the Consultant for the area will review the request to
make sure all relevant fields are completed properly.
The Consultant will contact the selected individual via email requesting that the individual
complete a “Short Application” and complete the Release and Authorization form to complete a
criminal background check.
Once the application is submitted and the background check is complete, the Consultant will
forward a Hiring Proposal to Compensation.
Compensation will enter the salary information into the Hiring Proposal, enter any comments,
and forward back to the Human Resources Consultant.
The Consultant will reach out to the individual to extend an offer of employment with a start date
and schedule the individual for New Employee Orientation if appropriate.
The Consultant will contact the Hiring Manager regarding the individual’s acceptance.
Preparing a Contract Once the individual has accepted the position, the department/HR Liaison should create the
contract and submit the contract to the Provost’s Office or VP Business Affairs & Finance.
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