Council of Academic Advisors
Wednesday, March 5, 2014
8:30 AM, Multicultural Center
Present:   Bryan   Barker   (UAASC),   Jan   Clough   (Art),   Jane   Coplan   (UAASC),   Sue   Dagit   (Registrar’s   Office),
Jweanne   Gage   (COEHS),   Monica   Eskridge   (COEHS),   Heather   Fletcher   (UAASC),   Jennifer   Grimm
(Communications),   Niall    Hartnett   (UAASC),   Molly   Homer   (Honor’s   College),   Cheryl   Hutchins
(DFMH),   Kim   McDaniel   (Study   Abroad),   Lisa   Melz ‐ Jennings   (Athletics),   Katie   Mey   (UAASC),   Julie
O’Brien   (UAASC),   Missy   Phillips   (COEHS),   Andi   Potter   (CBT),   Ellen   Poulter   (English/Journalism),
Chris   Ramsey   (CBT),   Colin   Rogness   (BA/BGS),   Jennifer   Sandrik ‐ Rubio   (Physical   Sciences),   Linda
Thomas   (UAASC),   Vicki   Walters   (Biology),   Michelle   Yager   (UAASC)
Guests:   Ron   Williams,   Provost’s   Office;   Larry   Tingley,   Admissions;   Sarah   Jewell,   Admissions
Updates   on   April   25 th
NSR   and   2014   SOAR   events
Sarah   Jewel   went   over   the   schedules   that   Michelle   had   previously   e ‐ mailed   with   today’s   agenda.
The   schedules   were   developed   in   consultation   with   many   people   around   campus   with   the   idea   of   developing   learning   outcomes   as   delineated   below.
Summer   Orientation   and   Registration   –   Student   Learning   Outcomes
1.
Student   should   leave   with   a   schedule   which   is   consistent   with   their   ability,   aspirations,   and   extracurricular   and/or   external   responsibilities.
2.
Students   should   be   able   to   identify   one   person,   other   than   their   academic   advisor,   to   contact   with   questions.
3.
Students   should   be   able   to   recognize   and   describe   University   values   and   appropriate   community   conduct,   and   the   importance   of   balancing   academic   and   social   integration   in   the   transition   to   college.
4.
Students   should   be   able   to   obtain   a   University   ID   and   list   its   uses   across   campus.
5.
Students   should   be   able   to   identify   their   financial   obligation   to   the   University   and   interpret   how   financial   aid   does   or   does   not   apply.
6.
Students   should   be   able   to   identify   who   their   academic   advisor   is   and   how   to   contact   them.
7.
Students   should   be   able   to   navigate   STARS:   o Search   for   courses   o Register   for   courses   o Locate   and   update   key   info
8.
Students   should   be   able   to   differentiate   degree   requirements   such   as   general   education   versus   major/minor   courses.
9.
Students   should   be   able   to   identify   and   locate   various   support   services   and   administrative   offices.
Students   should   be   able   to   state   Western   Illinois   University   as   their   school   of   choice.
Summer   Orientation   and   Registration   –   Parent/Family   Learning   Outcomes

1.
Family   should   be   able   to   identify   and   locate   various   support   services   and   administrative   offices   available   to   them   and   their   student.
2.
Family   should   be   able   to   differentiate   degree   requirements   such   as   general   education   versus   major/minor   courses.
3.
Family   should   be   assured   in   their   student’s   decision   to   attend   Western   Illinois   University.
4.
Family   should   be   able   to   describe   community   resources   available   outside   of   the   University.
5.
Family   should   be   able   to   create   a   guest   account   on   STARS.
6.
Family   should   be   able   to   assist   their   student   in   identifying   the   financial   obligation   to   the
University   and   assist   in   interpreting   how   financial   aid   does   or   does   not   apply.
7.
Family   should   be   able   to   identify   opportunities   and   resources   available   through   the   Parents   and
Families   Association.
8.
Family   should   be   able   to   recognize   transitional   issues   their   student   may   encounter   and   how   to   provide   support.
9.
Family   should   be   able   to   recognize   how   their   role   within   their   student’s   life   will   change.
10.
Family   should   be   able   to   recognize   University   policy   expectations   including   Family   Education
Rights   and   Privacy   Act.
SOAR   Schedule
It   was   requested   that   student   numbers   be   capped   at   15   by   area.
It   was   felt   this   would   more   evenly   distribute   students   and   might   fill   SOAR   dates   more   evenly.
In   the   past,   if   areas   are   filled   the   department   was   called   to   see   if   more   students   could   be   added   to   a   specific   date.
There   are   11   actual   SOAR   dates,   but   the   July   15 th
‐ 16 th
program   has   not   been   advertised.
Admissions   will   try   to   distribute   students   evenly   by   advisor.
If   advisors   do   have   a   day   with   a   large   amount   of   students,   let   other   advisors   know   you   need   help.
It   was   suggested   that   Michele   Aurand   might   be   available   to   help,   especially   with   course   search.
Day   1
4 ‐ 4:30   pm
Pre ‐ Program   Activities
Molly   felt   that   the   Honors   Reception   would   need   more   than   ½   hour.
Sarah   said   it   would   not   be   a   problem   to   extend   the   time   because   check ‐ in   was   not   until   5:30.
Sarah   will   get   back   to   Molly   about   money   for   refreshments   at   the   reception.
Parents   will   be   encouraged   to   bring   cash   to   pay   for   meals   and   to   eat   supper   before   coming   to   check ‐ in,   either   at   Corbin ‐ Olson   or   off ‐ campus.
5:30   pm
Check ‐ in
The   start   time   was   changed   to   give   students   and   parents   time   to   get   to   Western   without   having   to   take   an   additional   day   off   work.
Activities   in   the   community   are   being   considered   for   those   who   take   the   train   and   come   early.

ID   pictures   will   be   taken   at   check   in   and   picked   up   during   the   Student   Services   Fair   on   Day   2
Even   though   the   official   check ‐ in   is   at   5:30,   luggage   will   be   stored   whenever   families   arrive.
There   will   be   representatives   at   check ‐ in   from   the   Math   Department   to   do   math   placements   and   an   advisor   to   do   major   changes.
There   is   going   to   be   a   3 ‐ D   seal   for   students   to   sign   that   will   be   unique   to   that   class.
The   seal   will   be   brought   out   at   convocation   and   graduation   to   showcase   students   in   that   graduating   class.
Students   will   know   at   check ‐ in   on   Day   1   if   they   need   to   test   on   Day   2   and   where   they   need   to   place   in   math   in   relationship   to   their   majors.
All   students   will   check   in   at   8:00   am   on   Day   2.
Those   testing   will   be   escorted   to   Stipes   307   to   take   the
COMPASS   and/or   the   Foreign   Language   exam.
Those   students   not   testing   could   walk   around   campus   after   checking   in.
There   was   a   concern   that   students   may   sleep   in   and   miss   taking   the   placement   tests.
A   suggestion   was   made   that   students   taking   a   placement   test   be   paired   together   in   the   same   room   to   encourage   each   other   to   get   up   on   time.
Sarah   will   look   into   it.
Students   could   be   matched   at   Day   1   check ‐ in   and   paired   by   major,   forming   a   type   of   learning/living   floor.
It   will   be   known   by   the   evening   of
Day   1   who   is   a   no ‐ show.
Family   evaluations   will   be   located   on   the   last   page   of   their   agenda   book.
A   shorter   student   evaluation,   which   is   outcome ‐ driven   but   not   satisfaction   derived,   is   being   developed.
Its   intent   is   to   find   out   if   students   will   be   successful   when   they   come   back,   not   that   they   have   had   an   awesome   experience.
It   is   not   meant   to   measure   satisfaction   but   that   students   know   what   they   need   to   know.
Sarah   anticipates   the   student   evaluation   data   will   be   shared   within   a   5 ‐ day   time   period.
Advisors   will   get   attendance   lists   by   major.
It   is   hoped   to   do   a   mid ‐ summer   evaluation   by   families.
These   reports   will   be   generated   and   discussed   heavily   in   the   fall.
7:30   pm
Exploring   Campus
The   scavenger   Hunt   will   keep   safety   in   mind   and   doesn’t   mean   students   will   go   into   specific   offices.
Sarah   is   working   on   what   offices/building   will   be   accessible   and   how   they   can   make   this   the   work.
The   intention   is   to   get   information   about   building   locations   and   what   is   located   in   specific   buildings   to   students.
9:00   pm
Students   have   the   option   of   being   walked   to   the   Rec   Center   for   evening   activities   or   to   stay   in   the   residence   hall.
Residence   hall   doors   will   be   locked   at   11:30   to   be   consistent   with   rules   of   the   hall.
While   the   students   are   gone,   families   will   attend   the   “Holistic   Well   Being   of   the   Student”   at   7:30   and   at   8:00   they   will   attend   “First   Time   College   Student   Support.”   which   will   discuss   the   topics   of   “letting   go”,   resources   available   on   campus,   and   student   safety,   and   a   Review   of   Day   2.
Also   stressed   will   be   that   parents   are   not   going   to   be   with   their   students   during   course   search   and   registration.

A   family   social   will   be   offered.
Residence   hall   doors   will   also   be   locked   at   11:30   for   families.
Day   2
7:00   am   …   Breakfast/residence   hall   check ‐ out.
Luggage   can   be   held   in   the   rooms,   but   families   and   students   need   to   complete   the   check ‐ out   process.
8:00   am   …   Academic   student   check ‐ in
Orange   math   folders   will   be   distributed.
9:30   am   …   Small   group   rotation
Groups   will   be   combined   together.
Students   will   physically   be   seated   at   a   computer   to   complete   the
College   Student   Inventory   and   after   finishing   will   start   going   through   the   lunch   line   because   not   everyone   can   go   through   at   the   same   time.
There   will   be   approximately   120   student   athletes   on   campus   during   this   time.
Lisa   Melz   suggested   to
Sarah   to   contact   the   Athletic   Department   with   the   SOAR   lunch   times   to   work   with   summer   camps   in   making   a   dining   schedule.
A   good   portion   of   the   FYE   information   has   been   moved   to   the   fall   but   will   be   discussed   in   the   small   group   rotation.
This   can   also   be   addressed   by   advisors   during   course   search.
1:15   pm   …   Major/Program   meeting
This   time   frame   was   developed   based   on   student   needs.
This   is   not   a   dedicated   time   …   for   planning   purposes   it   is   listed   as   1:15 ‐ 4:00.
Parents   will   also   attend   this   session.
Locations   still   need   to   be   determined   for   the   major/program   meetings.
Let   Sarah   know   preferences   and   what   you   need   and   she   will   get   it   for   you.
Major   meetings   could   take   place   in   classrooms   anywhere   on   campus.
The   course   search   could   be   in   computer   labs.
We   need   to   make   sure   that   learning   outcome   goals   are   a   part   of   the   process.
As   part   of   the   external   review,   Dr.
Griffin   said   there   should   be   consistent   student   learning   outcome   taught   to   every   student,   which   could   be   the   teaching   process   of   course   search.
If   in   a   computer   lab,   students   could   stay   in   that   room   for   registration.
It   was   asked   if   we   need   a   set   time   when   everyone   registers   rather   than   people   skipping   course   search   and   going   straight   to   registration.
It   is   possible   that   we   could   use   labs   all   across   campus.
To   do   that,   if   that   is   an   option,   the   Registrar’s   office   would   need   to   be   available   by   phone   when   needed   to   help   with   registration   questions/problems.
It   might   be   nice   to   register   in   a   location   that’s   near   advising   offices.
2:00 ‐ 4:00   pm   …   Course   Search,   Advising,   Registration
Course   search   has   been   put   back   in   the   schedule   with   the   intention   that   consistent   key   points,   aligned   with   student   learning   outcomes,   be   taught.

A   COAA   ad   hoc   committee   will   be   created   with   the   goal   of   developing   student   learning   outcomes   and   planning   the   1:15 ‐ 4:00   advising   schedule.
This   committee   will   need   representatives   from   each   college   and   department.
There   will   be   a   panel   discussion   for   families   …   30   minutes   per   session   has   been   scheduled,   with   20   minutes   for   the   presentation   and   10   minutes   before   the   next   session.
2:30 ‐ 4:00   pm   …   Student   Services   Fair.
Students   can   pick   up   their   ID   at   a   table   at   the   Fair.
They   can   also   see   their   tuition   bill   and   have   the   opportunity   to   get   started   with   a   payment   plan.
This   is   meant   to   be   a   more   transparent   process   in   which   students   are   given   their   exact   bill   prior   to   leaving   SOAR.
They   will   also   get   a   2 nd
copy   of   their   financial   aid   package.
Representatives   from   Financial   Aid   Office   and   Billing   &   Receivables   will   be   on   hand   to   talk   to   parents   during   the   student   services   fair.
There   was   concern   that   students   were   missing   out   on   the   financial   aid   session   …   this   information   will   be   leader   driven   and   given   to   students   by   their   orientation   leader.
The   same   orientation   leaders   working   with   each   college/department   during   registration   will   remain   the   same   all   summer.
Fall   Orientation   Schedule
Welcome   Week   Leaders   for   the   fall   are   volunteer   positions.
Friday,   August   22
Students   move   in
Convocation
Minority   Student   Reception
Students   not   involved   in   the   reception   will   go   to   floor   meetings   then   will   be   taken   to   a   Rocky   After   Dark   event.
This   was   previously   called   “orientation”   …   the   verbiage   was   changed   since   some   students   thought   this   was   the   only   orientation   session   they   needed   to   attend.
Day   2,   Saturday
9   am
Class   picture   taken   on   the   softball   field
10:30 ‐ 11:30   am
There   will   be   academic   components   with   different   departments.
“Meet   the   Majors”   and   “Exploring   the
Major”   be   at   the   same   time.
Meet   the   majors
Advisors/Deans/Chairs   will   meet   with   students   from   their   college   or   departments.

Exploring   the   Major
This   was   discussed   at   the   Deans   Council.
Deans   will   ask   advisors   to   attend   on   a   volunteer   basis,   but   if   no   advisors   are   available   deans   will   facilitate   at   the   meeting.
This   will   not   be   like   a   “Discover   Western”.
It   will   be   more   relational   and   the   first   time   students   are   together   as   a   major   group.
It   is   hoped   this   will   be   an   interactive   time   where   students   can   mingle   with   faculty   and   staff   to   know   the   department.
It   is   being   left   up   to   individual   areas   to   utilize   the   time   as   they   want.
It   is   up   to   advisors   how   to   handle   UA   students.
OAS   student   will   go   with   their   majors.
12:00   pm
Lunch
Evening
There   will   be   an   extravaganza   in   Western   Hall,   which   is   geared   toward   instilling   in   students   the   excitement   of   the   Leatherneck   spirit.
The   “fight   song”   will   be   sung,   with   lyrics   listed   on   the   back   of   the   class   T ‐ shirts.
There   will   be   time   in   the   afternoon   to   relax,   since   students   were   brought   back   early   to   settle   on   campus
Afternoon
Cook ‐ out
Evening
Hypnotist
Day   3,   Sunday
1:00   pm
OAS   Mandatory   meeting
2:00   pm
Rotational   sessions   of   “Where   are   my   classes”   (a   walk ‐ through   of   student   schedules,   not   a   specific   campus   tour).
Residence   hall   floor   meeting
Commuter   and   transfer   sessions
Evening
Movie   on   the   lawn
**   The   fall   orientation   schedule   will   be   made   public   soon.
Instead   of   a   large   booklet,   this   year   an   app
(guidebook)   will   be   used   to   share   data,   which   integrates   with   Facebook   and   Twitter.
Info   can   also   go   on   the   Zimbra   calendar   for   those   without   smart   phones.
April   25   Transfer   Registration

Sarah   had   a   GA   develop   the   programming   for   transfer   student   registration,   focusing   on   making   the   best   use   of   time   but   still   emphasizing   processes   and   procedures   of   WIU.
Check ‐ in
A   PowerPoint   slideshow/presentation   will   be   developed   for   people   in   the   lounge   waiting   area.
Because   the   date   had   to   moved,   the   Grand   Ballroom   was   not   available.
Large   group   sessions   will   be   in   the   Sandburg   Theatre.
All   other   rooms   are   similar;   however,   there   will   be   different   computer   labs.
The   time   for   the   Student   Services   Fair   was   shortened.
It   is   important   for   students   to   get   that   information,   but   one   hour   was   too   much   time.
The   afternoon   program   is   similar   to   what   was   done   previously.
In   the   past,   Honors   students   were   identified   ahead   of   time;   Molly   would   say   a   few   words   and   pull   students   out   to   the   Fox   Room.
Sarah   said   that   could   be   included   again,   possibly   1:15 ‐ 1:30.
It   was   asked   where   an   academic   fair,   including   the   Music   Department,   ROTC,   Study   Abroad,   fit   in   during   transfer   registration   and   SOAR.
Study   Abroad   needs   to   see   students   so   they   can   start   thinking   in   advance   how   to   work   that   into   their   curriculum   and   ROTC   uses   this   as   a   recruiting   component.
Sarah   suggested   a   display   table   at   check ‐ in   on   Day   1   in   the   Union   for   transfer   registration.
Sarah   will   contact   these   offices   to   arrange   for   the   display   tables.
Sarah   will   work   with   Michelle   on   check ‐ in   and   math   placement   on   the   April   25   transfer   registration.
There   may   not   be   as   many   students   as   in   the   past   since   it   used   to   be   a   student   advantage   to   register   before   open   registration   started   ,   but   this   year   open   registration   starts   on   the   previous   Monday.
July   transfer   student   registration   will   be   similar   but   might   be   changed   based   on   feedback   from   the   April   program.
It   will   be   back   in   the   Grand   Ballroom.
Michelle   has   worked   with   Shannon   on   computer   labs   for   the   April   registration.
She   will   send   a   list   of   room   assignments   to   Sarah.
Stipes   331   and   307   are   the   only   labs   configured   for   math   placement;   Stipes   331   will   be   used   for   math   placement.
Advisors   may   find   they   have   more   of   a   staggered   registration   with   students   not   taking   math   placement   registering   first   while   other   students   are   testing.
Appreciation   was   extended   to   Sarah   for   coming   to   the   meeting   and   sharing   information.
II.
Advising   Student   Survey
Caryn   had   a   student   studying   abroad   with   a   MVS   message   “This   student   may   not   be   encumbered   by   an   advisor   because:   This   is   a   Macomb   extension   student”.
Other   students   studying   abroad   didn’t   have   this   message.
Study   Abroad   had   no   clarification   about   this   since
Ehren   said   it   doesn’t   always   come   up.
Sue   will   check   with   Sarah   Lawson   on   different   coding   for   courses   that   would   trigger   that.
One   possible   explanation   was   that   extension   students   are

III.
coded   under   a   different   type   of   admission   program.
Once   Michelle   gives   a   definitive   answer,   she   will   let   everyone   know.
Persistence   and   Retention
The   University   is   working   with   the   Higher   Learning   Commission   to   do   a   retention   review.
Joe
Rives   has   been   a   commissioner   for   many   years,   and   HLC   was   looking   nationwide   to   work   with   accredited   schools.
WIU   was   chosen   as   1   of   5   pilot   schools   which   will   try   to   analyze   data.
Michelle   will   be   sitting   on   a   portion   of   that   commission.
Especially   with   the   external   review   and   assessment   just   completed,   it   is   important   for   advisors   to   take   this   opportunity   to   look   at   the   role   advising   plays   in   persistence   and   retention.
Michelle   is   proposing   to   create   an   ad ‐ hoc   committee,   with   representatives   from   across   campus,   to   look   at   best   practices   happening   outside   our   campus,   current   research   about   advising,   retention   and   persistence   and   start   analyzing   data   from   an   advisor   point   of   view.
There   isn’t   a   pre ‐ agenda;   this   committee   would   look   at   all   options   that   would   be   beneficial,   focusing   on   what   we   can   do   for   students   falling   into   academic   warning   and   probation.
The   field   of   advising   is   more   than   just   course   registration.
It’s   a   priority   for   the   advising   community   to   play   a   larger   role   in   student   retention.
Michelle   asked   that   advisors   go   back   to   their   colleges   and   departments   to   see   if   anyone   is   interested   in   serving   on   this   ad ‐ hoc   committee   which   would   work   over   the   summer.
Please   send   the   names   of   those   advisors   interested   in   serving   on   the   Retention   and   Persistence   Ad   Hoc   Committee   to   Michelle.
Joe   Rives   has   contacted   COBT   about   a   representative   and   a   mass   TeleStars   announcement   has   gone   out   asking   for   volunteers.
Joe   Rives   is   looking   at   data   to   see   how   persistence   and   retention   looks   on   our   campus;   this   ad ‐ hoc   committee   would   look   at   the   advising   portion.
Results   might   be   reported   back   to   the   HLC.
Michelle   asked   for   people   to   be   on   this   committee   who   are   visionary   and   willing   to   try   something   new,   not   people   who   want   status   quo.
IV.
April   25 th
The   registration   password   was   given   verbally.
Please   contact   your   college   COAA   representative   to   get   the   password.
Since   April   25   is   close   to   the   end   of   the   semester,   we   must   be   sensitive   to   current   students’   needs.
Please   allow   students   to   come   to   a   stopping   point   before   asking   them   to   move   to   another   computer   lab.
Shannon   Cramer   requested   that   advisors   come   to   the   computer   labs   no   earlier   than   1:30   to   set   up   for   registration.
Math   COMPASS   set   up   can   start   after   1:15   in   Stipes
331.
Stipes   309   is   a   closed   classroom   and   students   can   spill ‐ over   into   that   room.
V.
Michelle   will   send   computer   lab   assignments   to   Sarah
Dining   and   Housing   Committee   Report
There   have   not   been   many   meetings   because   of   new   staff   and   student   training   this   semester.

1) Dean’s   List   celebration
This   was   changed   to   a   Dean’s   List   Dessert,   where   students   could   pick   up   certificates   honoring   them.
Six   hundred   certifications   were   printed   in   advance,   but   only   120   students   came   to   the   dessert,   which   amounted   of   a   large   amount   of   wasted   money.
Niall   has   suggested   going   to   a   digitized   certificate   with   no   name   or   date,   with   a   calligrapher   there   to   fill   in   information   on   the   certificate   as   students   arrive.
The   students   decided   to   generate   their   own   Dean’s   List,   not   taking   into   account   the   official   Dean’s   List   calculations.
Some   students   were   notified   they   were   on   the
‘Dean’s   List’   but   actually   didn’t   meet   the   university   criteria;   some   parents   became   upset.
In   order   to   avoid   this   in   the   future,   only   the   official   university   Dean’s   List   formula   will   be   used.
2) Last   week   was   the   Housing   Activities   Fair   in   Ben/Hen   during   lunchtime.
Organizations   and   services   on   campus   set   up   tables,   but   no   students   came   to   the   tables   and   at   least   ½   the   tables   who   volunteered   to   be   there   didn’t   come   or   notify   the   Committee.
This   may   be   discontinued   or   revamped   completely   since   students   want   to   eat   lunch   during   the   noon   hours.
3) Honoring   our   Professors   of   Excellence   (HOPE).
Students   nominate   professors   to   be   honored   through   social   media.
They   are   trying   to   decide   how   to   honor   these   professors,   since   the   meal   offered   in   the   past   is   now   fiscally   prohibitive.
If   anyone   has   any   questions,   academic   concerns,   or   suggestions   for   this   committee,   please   let   Niall   know.
VI.
Standing   Committees
Professional   Development   and   Networking
Wednesday,   March   5
Suicide   Prevention   Training   for   Gatekeepers
MCC,   1 ‐ 4
March   27
Brown   Bag   Luncheon
Union   Board   Room,   12:00 ‐ 1:30
Two   articles   will   be   sent   to   advisors   next   week   addressing   mental   health   issues   with   college   students.
There   will   be   several   guest   speakers.
Campus   Affairs   and   Public   Relations
There   is   an   ongoing   campaign   to   get   students   aware   of   early   registration   and   seeing   their   advisors.
E ‐ mails   were   sent   to   4,600   students;   messages   are   on   the   Western   Hall   and   Union

message   boards   and   5 ‐ 6   kiosks.
Molly   has   included   it   in   the   Honors   newsletter   going   to   students.
Assessment
They   are   editing   the   advisor   survey   to   go   out   this   summer.
Michelle   said   that   in   the   student   open   session   of   the   external   review,   students   reported   that   they   are   bombarded   with   surveys   from   across   campus.
They   don’t   fill   out   all   of   them,   only   the   ones   with   prizes   attached.
However,   if   their   advisor   sent   them   a   personal   e ‐ mail   to   complete   the   survey   they   would   do   it   as   opposed   to   a   TeleStars   announcement   that   doesn’t   seem   very   personable.
The   Assessment   Committee   has   written   an   e ‐ mail   template   that   will   be   sent   to   advisors   with   a   link   to   the   survey.
All   advisors   are   asked   to   send   this   email   request   out   to   their   advisee   list.
Phoebe   sent   out   labels   with   the   QRE   code   on   it   to   give   to   students   at   their   appointments   as   a   reminder   to   fill   out   the   survey.
Awards   and   Recognition
The   committee   met   yesterday.
The   February   advisor   was   chosen   and   will   be   announced   after   they   surprise   the   nominee   on   Friday.
There   were   a   lot   of   great   nominees.
Nominations   carry   over   from   the   previous   month   so   nominations   remain   in   the   system   for   2   months.
All   advisors   do   a   fantastic   job,   but   advisors   who   went   above   and   beyond   their   job   responsibilities   stand   out   on   the   application;   student   support   letters   are   also   looked   at.
One   department   chair   cut   and   pasted   comments   from   a   student   evaluation.
During   the   external   review   with   the   deans,   Dr.
Griffin   addressed   the   issue   that   the   advisors   of   the   month   plaques   are   no   longer   being   funded   by   the   university.
It   was   suggested   that   each   dean/college   could   contribute   money   to   purchase   these   plaques.
VII.
CAGAS
There   is   a   tradition   in   CAGAS   of   supporting   late   registration,   as   long   as   the   faculty   member   is   in   agreement.
Because   of   a   situation   with   a   UA   student   who   had   not   attended   classes   and   had   under   a   1.0
GPA,   Bryan   suggested   to   the   CAGAS   chair   that   when   students   are   on   probation   or   warning   that   the   advisor   be   contacted   to   see   if   it   is   in   the   best   interest   of   the   student   to   do   a   late   registration   before   approval   is   given.
VIII.
Registrar’s   Office
No   new   news
IX.
Program
No
Change   Announcements announcements

X.
College/Area   News
The   minutes   will   be   sent   once   a   decision   about   priority   registration   for   veterans   is   made.
CAGAS   did   not   discuss   Faculty   Senate   overturning   the   20 ‐ hour   rule   at   the   last   meeting   since   there   were   only   5   voting   members   there.
As   of   last   week,   the   Registrar’s   website   had   not   been   updated;   however,   Angela   has   made   changes   to   schedules   of   those   students   affected   by   the   decision.
Candidates   interviewing   for   the   athletic   academic   advising   position   will   be   on   campus   after   break.
Lisa   will   let   advisors   know   the   time   of   an   open
session   they   can   attend.
XI.
New   Business
No   new   business
REMINDER:   The   next   COAA   meeting   will   be   held   on   Wednesday,   March   19,   2014,   in   the   Multicultural
Center’s   Board   Room
The   meeting   adjourned   at   10:30   AM.
Respectfully   submitted,
Debbie   Carithers