Bi-Weekly Payroll Web Time Entry Guidelines
Student Assistants
OPENING YOUR TIME SHEET
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Go to southalabama.edu and log into PAWS.
Click on Enter Secure Area link.
Enter your JAG ID (J00…#). Hit tab.
Enter your six digit PIN.
Click on Employee Services.
Click on Electronic Time Sheet.
7. Click the My Choice radio button associated with the
Position Title and Department, and choose the Pay
Period for which you want to enter time. Click Time
Sheet button.
ENTERING HOURS DAILY
1. Click on the Enter Hours link under the date worked
and in the row for the Earnings Code (i.e., Student
Wages).
2. Enter your time in and time out for work for the chosen
day (be sure of your AM/PM selection). Time must be
entered in quarter hour increments (:00, :15, :30, :45).
CORRECTING HOURS
1. Click the Enter Hours link for the date that needs to be
corrected.
2. In the Time In or Time Out box, enter the correct time.
3. Click the Save button.
ENTERING COMMENTS ON YOUR TIME SHEET
1. Click the Comments button at the bottom of the time
sheet page.
2. In the Comments box, type your message.
3. Click the Save button.
4. Click the Preview button to view your comments.
5. Click the Previous Menu button to return to your time
sheet.
PRINTING YOUR TIME SHEET (if needed)
1. Click the Preview button at the bottom of your time
sheet.
2. Select File, then Print from the browser menu.
3. From the printer settings, select “Landscape” for Paper
Layout.
4. Click the OK button to save your paper layout setting.
5. Click the OK button to print your time sheet.
SUBMITTING YOUR TIME SHEET
1. Preview your time sheet prior to submittal. Click
Previous Menu button to return to Time Sheet.
2. Click the Submit for Approval button at the bottom of
your time sheet.
3. Enter your PIN for certification of time and click the
Submit button.
4. Once you click the Submit button, you should receive
verification that your time sheet has been submitted
successfully. You may click Return Time to make
changes as long as the Time Sheet has not been
approved.
DEADLINE FOR TIME SUBMISSION
10:00AM Monday of pay week.
QUESTIONS
Send inquiries via e-mail to payroll@southalabama.edu
To ensure a prompt response, please include your full
name, JAG number, campus telephone number, along with
information on the problem you are experiencing.
Payroll deadlines and additional information regarding
web time entry may be found here:
www.southalabama.edu/financialaffairs/payrollaccounting