DESIGN AND CONSTRUCTION STANDARDS
SPECIFICATION GUIDELINES 00 63 00
SECTION 00 63 00 – CLARIFICATIONS AND PROPOSALS
GENERAL
It is understood that the purpose of Change Orders is to modify the contract and that requests for information,
interpretation, or clarification are to explain project conditions without generating a proposal or change to the contract.
CLARIFICATIONS
Clarifications are responses to Request for information or interpretation (RFI’s). All clarifications must be in writing.
If a clarification will impact the contract, the contractor shall follow the contract modification procedures per the
contract. Clarifications shall be traced on the Contractor generated RFI Log.
FIELD DIRECTIVES / FIELD ORDERS
Field Directives / Field Orders shall be used in only urgent situations. A field Directive must be tracked on the
Construction Change Directives Log and must be closed by an issued Change Order, Architects supplemental
instructions or a RFI/Clarification item as soon as is possible.
PROPOSED CHANGES
All change proposals shell be requested and responded to in writing. Each change proposal shall include a
description of construction schedule impacts and a date when the information in the proposal expires. All change
proposals accepted by University of South Alabama will be converted to or incorporated in a Change Order in a
timely fashion. Change proposals and proposal requests shall be tracked on the Contractor generated Item of
Change Log.
CHANGE ORDER PROCESS
Contractor assembles all detailed pricing, including pricing from subs and vendors. Pricing must be on letterhead of
company performing work.
Contractor submits two (2) copies of pricing and backup to Design Professional for review. Design Professional
provides university project manager with signed memo on company letterhead describing the work and agreeing with
the cost of proposed change order.
Owner will provide completed Alabama Building Commission Change Order Form, C-12, and sends to contractor for
signatures including contractors bonding agent.
University prepares Alabama Building Commission change order justification form B-11 and sends to Design
Professional for Approval and signature.
University Project Manager forwards Design Professional approval memo, and executed forms C-12 and B-11 to
University Legal department for review and signature.
The Contractor may bill for the Change Order on the next payment following receipt of the fully executed Change
Order.
UPDATED - JANUARY 20, 2015
Page 1 of 1