Title:
Executive Team Meeting
Date of Meeting:
04 May 2016
Time of meeting:
10.00 – 11.40
Location:
Blue Room, 1st Floor, Kew
Attendees:
Jeff James (JJ - Chair)
Caroline Ottaway-Searle (COS)
John Sheridan (JS)
TNA Patrick Mallett (PJM - minutes)
TNA David Sawyer (DS)
TNA Paul Davies (PD)
Sam Whaley (SW)
Corporate Performance and
Transparency Manager (CPTM)
RSM Representative
Strategic Communications Manager
(SCM)
Marketing Assistant (MA)
Jane Craigie-Payne (JCP)
Finance Business Partner
TNA
TNA
TNA
TNA
TNA
RSM
TNA
TNA
TNA
TNA
Apologies: Carol Tullo (CT), Valerie Johnson (VJ)
Action
1.0
Minutes and Matters Arising
1.1
The minutes of the previous meeting held on 27 April 2016 were reviewed and
approved subject to a number of minor amendments.
1.2
There were no conflicts of interest declared.
2.0
Internal audit recommendations report
2.1
Executive Team was asked to review the status of internal audit recommendations
arising from the 2015-16 Internal Audit plan, and suggest any amendments prior to
these being presented to the Audit & Risk Committee on 17 May 2016.
2.2
The Executive Team reviewed and discussed the report.
2.3
Action: CPTM to add dates to all recommendations in the report.
CPTM
2.4
Action: CPTM to move outstanding recommendations to the front of the report.
CPTM
Page 1 of 3
2.5
The Executive Team noted and approved the report.
3.0
RSM internal audit report 2015-16
3.1
Executive Team was asked to review the Annual Internal Audit Report 2015/16 from
RSM, and suggest any amendments prior to these being presented to the Audit &
Risk Committee on 17 May 2016.
3.2
The RSM Tenon representative took the Executive Team through the reports.
3.3
Action: JJ requested that Appendix A needed to show more clearly the chosen option
in order to avoid any potential confusion.
3.4
The Executive Team noted and approved the report.
4.0
Risk Register
4.1
The Executive Team was asked to initially review the Strategic Risk Register.
4.2
Action: PD to bring back for further review at the next Executive Team meeting with
all changes highlighted for ease of review.
4.3
The Executive Team agreed the amendments set out above ahead of further
review.
5.0
Annual Report – Design Concept
5.1
The Executive Team was asked to approve the Annual Report – Design Concept.
5.2
SCM and MA took the Executive Team through the concept and spreads.
5.3
JJ noted that there was a decision to be made around whether or not this concept
would be adopted for the entire strategic period.
5.4
Action: SCM and MA to provide examples of suggested ‘factoids’ to be used.
5.5
The Executive Team approved the Annual Report – Design Concept.
6.0
AOB
6.1
Action: JJ requested a walk around of our public spaces with PD and COS to assess
the current condition.
6.2
There being no other business the meeting was brought to a close.
7.0
Vacancy Management
7.1
CORE1 - Strategic Engagement Manager – Approved
7.2
CORE2 - Project & Engagement Assistant - Approved
Page 2 of 3
RSM
Tenon
represe
ntative
PD
SCM
and MA
PD
7.3
Action: Temporary incumbents in the two roles above to be extended during
permanent recruitment process, if required.
Page 3 of 3
JCP