Recommendation #
Specific Recommendations
Implementation
Phase
Implementation
Status
Recommendation #1 –
Consolidate currently
decentralized cataloging
& acquisitions into
CAM & ACQ
Recommends the consolidatation of the Library’s currently
decentralized cataloging and acquisitions work into Content
Access Management (CAM) and the Acquisitions Department,
through both physical and virtual reorganization
Within the next
12 months
Plans have already
started and will be
completed by June
30, 2009
Recommends the Library charge a second small group to submit
new opportunities to the University Librarian for the creation of
a new Technical Services leadership group
Recommends that within the next three months the Head of
CAM convene a team of librarians and staff to determine the
most efficient way to perform quality control of metadata
entering the Library’s catalogs, databases and repositories
Recommends the transfer of four more copy catalogers to Room
12 to expand cataloging upon receipt of materials
Within the next 3
months
Submit by April 30,
2009
Within the next 3
months
Submit by April 30,
2009
Within the next 3
months
Recommends that as CAM and Acquisitions have several
retirements in the next year, that some of these funds go to
setting up shelf-ready services with monographic vendors
Recommends that Acquisitions and CAM continue further
coordination with the Latin American and Caribbean (LAC)
Library to develop and implement a streamlined access plan to
process all new Latin American Blanket Order (LABO) plan titles
upon receipt after January 2009. Working collaboratively,
Acquisitions and LAC staff will create brief level cataloging for
LABO plan titles as they arrive
Recommends that Slavic Acquisitions should physically
consolidate with the Acquisitions department to better
coordinate acquisitions functions and reduce redundancy of
actions for ordering, receiving, serials check-in, and processing
Begin within the
next 6 months
Will occur by Feb.
28, 2008 (meeting
scheduled with
Facilities for move)
By end of the fiscal
year (June 30, 2009)
Recommendation #2 –
More copy cataloging
done in Acquisitions
Recommendation #3 –
Merge Slavic
Acquisitions into
Acquisitions
Department
Recommendation #4 –
Merge Slavic
Cataloging into CAM
Recommendation #5 –
Merge Government
Documents technical
service work into CAM
New
Cost
TSCC
Implementation
Team
See below
(many people
will be
involved)
Michael, Lynn,
Shuyong,
Atoma, Marek
Qiang, Helen,
Stephanie
Baker
Michael, Lynn
Lynn, John
Wagstaff,
Qiang
Lynn, Paula
Cairns, Silda
Andrick
Within the next 3
months
Completed. Silda
has started
cataloging LABO
materials
Within the next 6
to 12 months
Will be
implemented by
April 2009
Lynn, Cherie,
Janice
Recommends that within the next three months a dedicated
space be created in CAM that Slavic staff can use to work,
interact with others, and help train and inform others in both
units about Slavic cataloging procedures
Recommends that the ultimate goal (6-12 months) for Slavic
cataloging staff should be a physical consolidation with CAM.
Within the next 3
to 6 months
See below
See below
Within the next 6
to 12 months
Michael,
Cherie, Marek
Recommends that within the next six months the GDL technical
service personnel should be consolidated into CAM. The
Acquisitions Department, CAM and Government Documents
Library should meet to identify specific steps needed to
Within the next 6
months
By April 30, 2009;
Planning has started
for Slavic Cat. Move
to Room 220
By June 30, 2009
Michael, Lynn,
David G., Mary
Mallory
and Acquisitions
Recommendation #6 –
Improve coordination
of Asian Library
technical services with
Acquisitions and CAM
Recommendation #7 –
Create a Coordinator for
Non-Roman Cataloging,
Metadata Creation, and
Authority Control
transition to an integrated workflow, and, in written agreement,
work out a detailed plan as to how to pull the technical services
personnel into Room 220.
Recommends that GDL staff who are integrated into CAM
should continue current work
Within the next 6
months
By June 30th, create
Government Docs
Cataloging and
Processing unit
within CAM
By June 30, 2009
Michael, David
Within the next 3
months
By Feb. 28, 2009
Michael, Lynn,
Karen Wei,
Shuyong
Within the next 3
months
Ready for FY
2009/2010
Lynn, Michael,
Stephanie
Baker, Shuyong
Within the next 3
months
Start in Feb. 2009
Lynn, Qiang,
Karen,
Shuyong, Raj
Within the next 3
months
Start in Feb. 2009
Michael, Karen,
Lynn, Shuyong,
Raj
Recommends that GDL work with CAM and Acquisitions
personnel to explore the use of Marcive and/or Government
Printing Office for not only electronic publications but print titles
as well
Recommends that CAM, Acquisitions, and the Asian Library
immediately meet to discuss how they will better coordinate
their technical services functions. This collaboration will
determine how the three units will work together in acquiring
and cataloging materials, assessing workflows, and streamlining
technical services processes. The three units will also create a
detailed plan for integrating the Asian Library’s technical
services personnel into CAM and Acquisitions when additional
physical space is available.
Recommends that Acquisitions, CAM, and Asian Library
personnel immediately start working to create automated ways
of searching and finding metadata records to have them populate
the online catalog as quickly as possible, etc.
Recommends ongoing, frequent meetings between faculty doing
Library acquisitions work to provide a frequent forum to talk
and puzzle through many of the new initiatives, technologies,
Voyager functionality, trends, vendors, and what other peer
libraries are doing differently.
Recommends that CAM and Asian Library technical services
personnel meet immediately to discuss possibilities of CAM staff
doing original cataloging, copy cataloging, retrospective clean-up
of bibliographic records in the online catalog, help enhance
records for Google Digitization, and retrospective work on
backlogs
Recommends that the Library should do an internal call for
individuals interested in becoming Coordinator for Non-Roman
Cataloging, Metadata Creation, and Authority Control
Within the next 6
months
Lynn, David,
Mary
Within the next 3
to 6 months
Put call out to
Library by Feb. 15th;
have individual in
place April 2009
Scott, Michael,
Gail
Recommends that this position coordinate the metadata creation
and bibliographic maintenance of the thousands of non-Roman
language items to be digitized through the CIC Google
Digitization and other Library digitization projects
Recommends that one of the first items on the priorities list for
Within the next 6
months
By April 30, 2009
Michael, Betsy,
Atoma
Within the next 6
By July 30, 2009
Individual
Recommendation #8 –
Pursue Additional
Funding to work with
East Asian, Slavic,
Indian, and Middle
Eastern resources
Recommendation #9 –
Create virtual reporting
lines between Music
Cataloging and CAM
and have Music Library
help with Library-wide
projects
Recommendation #10 Expand Collaborative
Model Between
Information Processing
Management (IPM)
the Coordinator of non-Roman Cataloging, Metadata Creation,
and Authority Control should be the production of a white paper
to demonstrate how to better incorporate non-Roman languages
into our bibliographic records, online catalog displays (including
VUFind), and federated search capabilities
Recommends that this position become the resource for the
Library in using new technologies and tools to enable additional
library personnel to use translational software or programs on
non-Roman language materials
Recommends the Library pursue an excellence hire of an
individual who can work with non-Roman character-based
languages such as Chinese, Japanese, Korean, Hebrew, Russian
or other Slavic languages, Malay, Tamil, or Indo-Aryan
languages.
months
named
Coordinator
Within the next 6
months
By August 15, 2009
Within the next 3
months
Submitted to Paula
by Feb. 28, 2009
$ 0 no
cost to
the
Library
;
Gail, Marek,
Karen
Recommends the Library create a budget of graduate/academic
hourly funds to pull in individuals from the campus or
community to help transliterate and create basic metadata
records
Recommends setting up a process with contract cataloging
services to send materials (or scans of title pages) when needed
FY 2009/2010
Already in place ;
use funds from
CAM and ACQ
$20,000
recurri
ng
Michael, Lynn
FY 2009/2010
By FY 2009/2010 (see
backlog
recommendations)
Betwee
n $12$40 per
title
Michael, Lynn,
Karen, Marek
Recommends that the Library immediately establish a virtually
coordinated relationship between CAM and the Music and
Performing Arts Library (MPAL); MPAL cataloging staff will
remain in their present location but report organizationally to the
Head of CAM to define cataloging priorities, daily workflows,
training, documentation, updating policies and procedures, and
hold monthly meetings
Recommends that the Music and Performing Arts Library
faculty help in improving authority control measures in the
online catalog; The Team recommends that a team, including
Shuyong Jiang, Marek Sroka, John Wagstaff, Stephanie Baker,
Atoma Batoma and Gail Hueting, be formed to create a plan to
deal with authority control
Recommends that the MPAL Library be the first participant in
the new program to work with Acquisitions and book vendor
(when we know who is chosen through the ongoing RFP
process) to have materials come in shelf-ready, reducing the need
for some materials to be touched by Library staff
Recommends that this collaborative work environment be
extended to the other technical services units as well. The more
individuals we cross-train to be able to do this reserve work, the
sooner the peak period of work gets completed each semester.
This in turn will allow IPM (as time allows) to help with more of
By January, 2009
Completed ;
cataloging staff in
Music and
Performing Arts
Library have
reporting lines to
CAM as of Jan. 1st
Written plan
completed by May
30, 2009
Within the next 6
months
Within the next 6
to 9 months
By end of the fiscal
year (June 30, 2009)
Within the next 6
to 9 months
This has already
started. IPM is
helping with several
NSM retrospective
clean-up projects
Individual
named
Coordinator
Michael, John
Atoma, Gail,
Shuyong,
Marek, John
Wagstaff,
Stephanie
Baker, MJ Han
Lynn, John
Wagstaff,
Qiang
Mary, Michael,
JoAnn
With other Technical
Service units
Recommendation #11 –
Better utilization of LC
Classification at UIUC
Library
Recommendation #12 –
With few TS faculty
hires coming in the near
future, pull civil service
staff into doing higherlevel work
Recommendation #13 –
Outsource some
complex and original
cataloging
Recommendation #14 –
Do more original
cataloging and
enhancement of records
in OCLC WorldCat
Recommendation #15 Bridge the service gap
between full text access
and print holdings
Recommendation # 16 Expand retrospective
and cleanup
bibliographic work to
unit libraries by Web
Services
these digitization, cataloging and retrospective clean-up projects
that pop up each year
Recommends that a small team be formed, pulling from Music
and Performing Art Library, Asian Library, and other libraries
currently using LC Classification and other Technical Services
and Public Services units, to create of a white paper to explore
possible use of LC Classification at the UIUC Library.
Recommends that a small group be created to propose possible
staff throughout the technical services units who could create
original MARC or Dublin Core records (that can be cross-walked
into MARC records through an automated process at a later
date). Within 4 weeks, the small group would recommend a team
of staff who can help create metadata for these backlogs
Recommends the formation of a swat team of graduate hourly
individuals to target certain backlogs of materials and create
minimal-level records to be added to locate online catalog and
also OCLC WorldCat to provide a basic level of access to UIUC
users and users worldwide
Within the next 6
months
White paper should
be completed by
June 30, 2009
Within 2 months
By March 15, 2009
Within the next 3
months
This has already
started with various
cleanup projects to
send items to Oak
St.
Recommends that within the FY 2009/2010 budget, the Library
create a pool of money (around $30,000 to $40,000) that can be
budgeted to outsource some of our more difficult items to
catalog to one, or several, of these contract cataloging services
Recommends that we reorganize our technical services
operations and personnel to have more of the straightforward
and ordinary materials cataloged upon receipt in Acquisitions,
getting more materials in that are shelf-ready and go straight to
the shelves upon receipt, have students work with materials they
are capable of cataloging, and automating bibliographic and
authority control maintenance
Recommends that the Library immediately create a team of
librarians and staff from Technical Services and Public Services
to build the services needed to give our users seamless access to
our print holdings at both the article and chapter level content
FY 2009/2010
See backlog plan
sent to Budget
Group – to start as
soon as possible
Immediately – CAM
is going to set up
workshops to show
best ways to accrue
credits in OCLC in
Spring 2009
Recommends that a web service be created that would allow
individuals across the Library to search across the Web to
discover bibliographic records or data to pull into our online
catalogs and search environments
Within the next 3
months
Recommends that a small group be formed to study feasibility of
involving librarians, staff, graduate assistants, and student
employees from across the Library to help with this work.
Within the next 3
months
Within the next 6
to 9 months
Within the next 3
to 6 months
This work has
already started but
will be accelerate
over the next 3
months
Have web service
available by August
2009 – involve
Grainger GAs to
help create
federated search and
task management
This work has
already started and
many more Library
personnel will be
Gail, Michael,
Shuyong, John,
Fung Simpson,
Kathleen Kern,
Helen Zhou
Qiang, Fang
Gao, Atoma, MJ
Han
Pull
from
Techni
cal
Service
budget
$30,000
Michael, Lynn,
Fang, Shuyong
Michael, Qiang
Gail, Qiang,
Atoma, Fang
Lynn, Wendy,
Janet Weber,
Helen Zhou
Michael, Bill
Mischo,
Stephanie
Baker, Mary
Laskowski, MJ
Han
Qiang, Michael,
Fang, David
pulled into this
work