University of South Alabama
Fringe Benefits Committee – Meeting Minutes
Date:
Time:
Place:
1
April 24, 2012
3:00 p.m.
HR Learning & Development Center
Members
Mr. M. Wayne Davis
Dr. Lanier S. Cauley
Dr. Thomas Chilton
Ms. Janice Collins
Mr. Charles Dunnam
Ms. Amy Fleet
Mr. Ronnie Hodges
Dr. David Johnson
Mr. Andy Lightbourne
Mr. Tom Meyer
Dr. Vaughn Millner
Mr. John Pannelli
Ms. Kelly Peters
Dr. Victoria Rivizzigno
Ms. Barbara Shirvanian
Dr. John Smith
Dr. J. Allan Tucker
Dr. David Turnipseed
Ms. Carolyn Williams
Chairman - Financial Affairs
Mechanical Engineering
College of Education
Radiology - USAMC
Maintenance Department
Marketing & E-Commerce
Pharmacy - CWH
Academic Affairs
Computer Services Center
President, Faculty Senate
Continuing Education
COM Business Office
Business Office
College of Arts & Sciences
Student Affairs
Student Affairs/Special Assistant to President
Pathology - USAMC
Chair, Faculty Senate Fringe Benefits Committee
Medical Surgical - USAMC
Present
Absent
Present
Absent
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Present
Present
Absent
Others Present
Ms. Pamela Henderson, Assistant Vice President Human Resources
Mr. Gerald Gattis, Associate Director of Human Resources
Ms. Esther Rogers, MCC, LPC, Employee Assistance Counselor
Ms. Tina Stalmach, Assistant HR Manager, Employee Benefits
Mr. Ed Kahalley, Jr., Benefits Consultant, Secretary to the Committee
Call to Order & Meeting Minutes
Chairman Davis called the meeting to order and asked for approval of the January 24, 2012,
meeting minutes with a correction to a member’s title. A motion was made, seconded, and the
vote unanimous to dispense with the reading of the meeting minutes and approve same as
prepared by the Secretary with the correction.
University of South Alabama
Fringe Benefits Committee – Meeting Minutes 4/24/2012
2
Employee Assistance Program (EAP)
Ms. Esther Rogers stated that she is a Licensed Professional Counselor and manages the EAP at
the hospital and campus. The University’s EAP manages mandatory and non-mandatory
counseling in a fully confidential setting. Counseling may include substance abuse, emotional
concerns, personal stress, traumatic incident debriefing and job related problems. In 2011 there
were 237 work related, 248 family, 16 substance abuse and 5 marital counseling sessions. The
program also hosts workshops and special issue programs for employees. Departments can
request programs such as tobacco cessation, emotional eating and stress management. The
program also refers employees to other mental health providers for more severe issues and child
counseling, as appropriate.
Experience Report
The experience report for the three-month period ended 3/31/2012 reflects income in excess of
expenses by $464,374 and a reserve balance of $5,586,622. The program is in line with the
projections for the first quarter.
The Consultant reviewed the report and issues concerning the Affordable Care Act that will be
required for 2012. In 2012 the Act will require a special Summary of Benefits and Coverage to
be distributed to all employees. This will be a standard form explanation of the USA Health &
Dental Plan benefits for easy comparison with other plans. The University will also be required
to list the value of benefits on the 2012 W-2 form which will be issued in 2013. Additional
information on the Act will be forthcoming with the Supreme Court decision scheduled for June
of this year.
The Consultant stated that the Plan was performing on target.
New Business
A member asked if a benefit for orthodontic services could be added to the dental benefit
schedule.
The Consultant stated that this might be difficult until the Plan is out of the deficit but that he
would obtain some cost estimates for the benefit.
Mr. Gattis stated that this type of expense was eligible for the Flex Plan which allows for the cost
to be paid on a pre-tax basis but that we would conduct a survey of our peer institutions to be
presented at our next meeting.
Adjourn:
There being no other business to come before the Fringe Benefits Committee, the meeting was
adjourned at 4:10 p.m.