INSTRUCTIONAL STAFF HANDBOOK
This web-based handbook strives to bring together important information relevant to the Instructional Staff of the New York
City College of Technology. This is an on-going endeavor, hence new information will be added periodically. The handbook
is not all-inclusive. Selective policies and procedures of the Board of Trustees, discrete sections and/or sub-sections of the
collective bargaining agreement, policies and procedures of the college, and other relevant information have been included.
Please note that the information contained in this handbook in no way abrogates the Board of Trustees Bylaws or contractual
agreements between the City University of New York and the Professional Staff Congress. The college policies and
procedures described in the handbook are not conditions of employment. The college reserves the right to modify, revoke,
suspend, terminate, or change any or all of its policies or procedures, in whole or in part at any time, with or without notice.
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ORGANIZATIONAL STRUCTURE
DEAN FOR CONTINUING EDUCATION
THE CITY UNIVERSITY OF NEW YORK
EXECUTIVE DIRECTOR FOR INSTRUCTIONAL STAFF RELATIONS/
LABOR DESIGNEE
HIGHER EDUCATION OFFICER SERIES
EXECUTIVE DIRECTOR OF HUMAN RESOURCES
DEGREES AND ACCREDITATION
MULTIPLE POSITION REGULATIONS
ASSISTANT VICE PRESIDENT FOR BUDGET AND FINANCEACADEMIC
ORGANIZATION OF THE COLLEGE
ACADEMIC DEPARTMENT
ACADEMIC DEPARTMENT
Division of Continuing Education
DEPARTMENT CHAIR
Brooklyn Educational Opportunity Center (BEOC)
DEPARTMENTAL COMMITTEE ON APPOINTMENTS
EXECUTIVE DIRECTOR OF HUMAN RESOURCES
UNIVERSITY FACULTY SENATE
THE COLLEGE PERSONNEL AND BUDGET COMMITTEE
ADMINISTRATIVE STRUCTURE
INSTRUCTIONAL STAFF PERSONNEL
POLICIES & PROCEDURES
THE PRESIDENT
POSITION DEFINITIONS AND QUALIFICATIONS
PROFESSIONAL STAFF CONGRESS
THE PROVOST/VICE PRESIDENT FOR ACADEMIC AFFAIRS
VICE PRESIDENT FOR ADMINISTRATION AND FINANCE
SPECIAL COUNSEL/ COMPLIANCE AND DIVERSITY OFFICER
ASSOCIATE PROVOST
ACADEMIC DEANS
INSTRUCTOR
ASSISTANT PROFESSOR
ASSOCIATE PROVOST
PROFESSOR
PROFESSOR EMERITUS
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NON-TEACHING TITLES
SCHOLARLY AND PROFESSIONAL GROWTH
COLLEGE LABORATORY TECHNICIAN SERIES
SERVICE
SENIOR COLLEGE LABORATORY TECHNICIANS
SENIOR COLLEGE LABORATORY TECHNICIANS
CHIEF COLLEGE LABORATORY TECHNICIAN
HIGHER EDUCATION OFFICER SERIES/Reclassification
ADMINISTRATIVE TITLES
HIGHER EDUCATION OFFICER SERIES/Reclassification
ASSISTANT TO HIGHER EDUCATION OFFICER
HIGHER EDUCATION ASSISTANT
HIGHER EDUCATION ASSOCIATE
HIGHER EDUCATION OFFICER
REGISTRAR SERIES
TEACHING AND NON-TEACHING INSTRUCTIONAL
STAFF APPOINTMENTS
REAPPOINTMENTS
MULTIPLE YEAR APPOINTMENTS FOR THE HIGHER EDUCATION
OFFICER SERIES
HEO SCREENING COMMITTEE
HEO LABOR MANAGEMENT COMMITTEE
NEGATIVE PRESIDENTIAL RECOMMENDATIONS
DENIAL OF AN APPEAL
PERSONNEL APPEALS COMMITTEE COMPOSITION
METHOD OF OPERATION
COMPLAINT, GRIEVANCE AND ARBITRATION PROCEDURES
WORKLOAD
MULTIPLE POSITION REGULATIONS
ACADEMIC LEAVES
FELLOWSHIP LEAVES
SCHOLAR INCENTIVE AWARD
TENURE
LEAVES FOR SPECIAL PURPOSES
CERTIFICATE OF CONTINUOUS EMPLOYMENT
PROFESSIONAL REASSIGNMENTS
SUBSTITUTE SERVICE
NEW FACULTY REASSIGNED TIME
PROFESSIONAL DEVELOPMENT PLANTHE PROFESSIONAL ACTIVITY
REPORT and SELF-EVALUATION (PARSE)
COLLEGE P & B COMMITTEE LEAVES GUIDELINES FOR LEAVES
THE THIRD YEAR REVIEW BY THE DEAN
PROFESSIONAL DEVELOPMENT PLAN
ACADEMIC MATTERS
TEACHING PORTFOLIO
Student Programs
CLASSROOM/LABORATORY OBSERVATIONS
Black Male Initiative
STUDENT EVALUATIONS
Collaborative Pre-College Programs
PERSONNEL FILES
• CARPE DIEM
GUIDELINES FOR PROMOTIONS
• College Now
APPOINTMENT TO ASSISTANT PROFESSOR
• METAS - TLQP
PROFESSORIAL TITLES
• FELLOWSHIP LEAVES
ELIGIBILITY FOR PROMOTION TO PROFESSOR OR ASSOCIATE PROFESSOR
• CUNY LANGUAGE IMMERSION PROGRAM (CLIP)
PROMOTION PROCESS
GENERAL GUIDANCE
TEACHING
CUE Initiative
Honors Scholars Program
Honors Scholars Program
Independent Studies
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Louis Stokes Alliance for Minority Participation (LS-AMP)
Institutional Research and Assessment
Emerging Scholars Program
Travel/ Conferences
FIRST YEAR PROGRAMS
The Ursula C. Schwerin Library
COPE Program
OpenLab
SEEK
Student Services
Student Support Services
Student Open Access Computer Labs
Student Wellness Center
Veteran’s Services Counseling
Counseling
College Learning Centers
EPortfolio
STUDENT HELPDESK
GENERAL MATTERS/SERVICES
Administrative Computing Helpdesk
Annual Financial Disclosure (Public Officer Law)
Benefits
Buildings & Grounds
Children on Campus
Club Hours
Dental Hygiene Clinic
Emergency Closings
The Ursula C. Schwerin Library
Ethics/Gifts
Student Policies
Faculty and Staff Lounge
ACADEMIC ADVISEMENT
Faculty Absence
Attendance and Lateness
Food Services
Assessment Tests
Grace Gallery
Grading
Health and Safety
FERPA
Identification
Student Leave of Absence
Janet Lefler Dining Room
Faculty Programs
Eye Clinic
Jury Duty
Professional Development Advisory Council (PDAC)
LEAVES/NON-ACADEMIC
Scholar on Campus
Our Children’s Center
Faculty Services
Academic calendar
CUNY Portal
FACULTY RESOURCE CENTER
Faculty Commons
Grants
Purchasing
Theatreworks
Welfare Benefits
Women’s Center
UNIVERSITY POLICIES
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ORGANIZATIONAL STRUCTURE
THE CITY UNIVERSITY OF NEW YORK
The City University of New York dates from 1847, when by referendum of the people of the City of New York, the first of the
municipal colleges was established and named the Free Academy, eventually to be known as The City College. For more
than one hundred years, the City of New York was the sole support of The City College and of the three other municipal
colleges opened during those years.
By 1961, a total of seven municipal colleges were given status as The City University of New York. This action was
authorized by the Board of Higher Education of the City of New York, the State Legislature, and the governor of the state
of New York. The establishment of The City University was undertaken to meet the educational needs of the various
communities which it serves.
Today, The City University of New York is the nation’s leading urban public university, serving 540,000 students –
more than 271,000 degree-credit students and nearly 270,000 in adult, continuing and professional education —
at 24 institutions in New York City. The University includes 11 senior colleges, seven community colleges, the William
E. Macaulay Honors College at CUNY, the Graduate School and University Center, the CUNY Graduate School of
Journalism, the CUNY School of Law, the CUNY School of Professional Studies, and the CUNY School of
Public Health.
The governing body of The City University of New York is known as The Board of Trustees established by legislation
enacted in 1979. The Board consists of seventeen Trustees, ten appointed by the governor and five appointed by the mayor.
The chair of the University Student Senate and the chair of the University Faculty Senate serve as member’s ex officio.
The Board has the general duties and powers of trustees of colleges and universities and overall jurisdiction of The City
University and its colleges and divisions. Such jurisdiction is spelled out in detail in the State Education Law (6201 through
6215; 6301 through 6308) and in the Bylaws of the Board of Trustees.
The specific regulations which govern the operation of the colleges are contained in the Bylaws of the Board of
Trustees. Much of the information important to the instructional staff, such as the general plan of operation of
the college and the regulations relating to appointment, promotion, and tenure are found there. A copy of the bylaws is
located in each departmental office as well as in the library and at http://policy.cuny.edu/bylaws/#Navigation_Location
History of New York City College of Technology New York City College of Technology was established in 1946, by the New
York State Legislature, as the New York State Institute of Applied Arts and Sciences, one of five experimental technical
institutes throughout the state. These institutes were entirely state financed and did not charge tuition. Their primary
purpose was to provide high school graduates with two-year programs of education that would lead to employment at the
technical level.
An independent Board of Trustees, first appointed by the governor in 1946, selected the institute’s first president and
determined the basic policies under which the school was to develop in its formative years. The first students were admitted
for the spring 1947 semester. On September 1, 1953, the institute ceased being a fully state-supported program and became
New York City Community College with sponsorship transferred to the city of New York under the pertinent provisions of the
State Education Law governing community colleges.
On April 9, 1964, the Board of Estimate of the City of New York adopted a resolution designating the Board of Higher
Education of the City of New York as the sponsor and Board of Trustees of the New York City Community College. This
resolution, which took effect on April 15, 1964, protected certain rights of all existing staff members and made New York City
Community College an integral part of the City University of New York.
In July 1971, the college assumed the responsibility for administering the privately endowed 90 year old Voorhees Technical
Institute in Manhattan. Founded in 1880 as the Technical School of the Metropolitan Museum of Art, it was chartered by
the state in 1892 as a separate technical school. In 1961, it became Voorhees Technical Institute, renamed in honor of
Enders M. Voorhees, an industrialist who had served as a trustee. On May 13, 1987, the north campus at 186 Jay Street
was renamed Voorhees Hall and the four remaining degree programs were moved from Manhattan to the main campus
beginning with the fall 1987 semester.
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On July 2, 1980, the governor of New York signed legislation renaming New York City Community College as New York City
Technical College. By this action, the state of New York assumed fiscal responsibility for the college, authorized the college
to offer baccalaureate degrees in select technical programs, and recognized it as the technical institution of higher education
within the City University of New York. In June, 2002 the college was renamed New York City College of Technology, to
recognize its unique role in preparing a technologically sophisticated workforce.
DEGREES AND ACCREDITATION
The College has been authorized by the New York State Board of Regents to award the degrees of Associate in Applied
Science (A.A.S.), Associate in Arts (A.A.), Associate in Science (A.S.), Bachelor of Technology (B.T.) and Bachelor of
Science (B.S.) in certain select programs. As a degree granting institution of higher learning, the college has its courses
of instruction registered by the New York State Education Department and is an accredited member of the Middle States
Association of Colleges and Secondary Schools.
MISSION AND GOALS STATEMENT
New York City College of Technology is the designated college of technology of The City University of New York, currently
offering baccalaureate and associate degrees, as well as specialized certificates. New York City College of Technology
serves the city and the state by providing technologically proficient graduates in the technologies of the arts, business,
communications, health, and engineering; human services and law-related professions; technical and occupational
education; and liberal arts and sciences. The college provides access to higher education for New York City’s diverse
population and assures high quality in its programs by a commitment to outcomes assessment. The college also serves
the region by developing partnerships with government agencies, business, industry and the professions, and by providing
technical and other services.
Education at New York City College of Technology provides students not only with a command of skills necessary in their
respective career areas, and the educational foundation for lifelong learning. All degree programs are built upon a liberal
arts and science core curriculum designed to foster intellectual curiosity, an appreciation for the aesthetic dimension of
life and work, and a respect for cultural diversity. Students obtain practical experience in their chosen fields in a variety of
settings. The college further encourages student growth and development through academic and student support services
and a wide array of student activities.
CAREER GOALS
A City Tech graduate will:
Possess the ability to transfer knowledge and skills
Function well in a variety of work environments
Communicate clearly in written and oral presentation
Work effectively as a member of a project team
LIFE GOALS
A City Tech graduate will:
Understand the scientific and technical framework within which a modern society functions
Achieve a high degree of information literacy, using information technology to seek, obtain and utilize information resources
for self-learning, problem solving and personal growth
Understand the aesthetic dimension of life
Understand the economic, societal and cultural aspects of the environment
Understand the ethical responsibilities and implications of one’s work and personal actions
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ACADEMIC SCHOOLS AND PROGRAMS
City Tech offers a distinctive combination of specialized technical instruction and a strong general education in the liberal
arts and sciences that helps prepare students for challenging, high-level professional opportunities and a lifetime of growth
and change. As the college of technology we offer 62 baccalaureate, associate and certificate programs in the technologies
of art and design, business, computer systems, engineering, entertainment, health care, hospitality, human services, the
law-related professions, career and technology teacher education, and the liberal arts and sciences.
The academic offerings of the college are grouped under the following three schools:
SCHOOL OF ARTS AND SCIENCES
DEPARMENTS
African American Studies
Biological Sciences
ChemistryEnglish
HumanitiesMathematics
Physics
Social Science
DEGREE PROGRAMS
Applied Mathematics
Computer Science
Chemical TechnologyLiberal Arts and Sciences
Computer Science
CUNY Baccalaureate for Unique Studies
Liberal Arts
Biomedical Informatics
SCHOOL OF PROFESSIONAL STUDIES
DEPARTMENTS
Business (Accounting and Marketing)
Career and Technology Teacher Education
Health Services AdministrationHospitality Management
Law and Paralegal Studies
Nursing
Restorative Dentistry
Vision Care Technology
Dental HygieneHuman Services
Radiologic Technology and Medical Imaging
DEGREE PROGRAMS
Bachelor of Science
Career and Technical Teacher Education
Nursing
Legal Assistant StudiesHuman Services
Health Services Administration
Technology Teacher Education
Radiological Science
Bachelor of Technology
Hospitality Management
Associate in Applied Science
AccountingMarketing Management and Sales
Fashion Marketing
Radiologic Technology and Medical Imaging
Legal Assistant Studies
Dental Laboratory Technology
Ophthalmic DispensingHuman Services
Dental Hygiene
Nursing
Hospitality Management
Certificate Programs
Alcohol and Substance Abuse Counseling
Disability Studies
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SCHOOL OF TECHNOLOGY AND DESIGN
DEPARTMENTS
Advertising Design and Graphic ArtsEntertainment Technology
Computer Systems TechnologyMechanical Engineering Technology
Environmental Control Technology
Computer Engineering Technology
Architectural Technology
Electrical and Telecommunications Engineering Technology
Construction Management and Civil Engineering Technology
DEGREE PROGRAMS
Bachelor of Technology
Architectural TechnologyEmerging Media Technologies
Computer SystemsGraphic Arts Production Management
Facilities Management
Computer Engineering Technology
Telecommunication Engineering TechnologyEntertainment Technology
Communication DesignMechanical Engineering Technology
Associate in Applied Science
Architectural TechnologyEnvironmental Control Technology
Computer Information SystemsMechanical Engineering Technology
Electromechanical Engineering Technology
Telecommunication Engineering Technology
Microcomputer Business Systems
Civil Engineering Technology
Art and Advertising DesignElectrical Engineering Technology
Construction Management Technology
Industrial Design Technology
Graphic Arts Advertising Production Management
Certificate Programs
Air Conditioning Equipment TechnicianHeating Equipment Technician
Desktop Publishing
Show Control
Scenery Construction
Construction Management
Sustainable technologyLighting Systems
Building and Housing Superintendent Technology
Sound Systems
Division of Continuing Education
The Continuing Studies Center at New York City College of Technology offers high-quality, affordable courses and certificate
programs for busy adults across the professional spectrum.
Access for Women
ACCESS FOR WOMEN is a program in City Tech’s Division of Continuing Education that provides professional development
activities for women students in nontraditional technical areas of study.
Academy for Occupational Health and Construction Safety
The Academy for Occupational Health and Construction Safety facility at City Tech provides construction workers and other
professionals with hands-on safety training with proper equipment and full-sized scaffolding.
Adult Learning Center
Business and Industry Training Center
Custom-designed courses and credit/noncredit programs are offered to businesses, unions, city agencies, professional
associations and non-profit organizations through contractual agreements. The center provides a wide range of services,
such as needs assessment, customized curriculum development, testing and skills assessment and course delivery in both
non-credit and credit certificate/degree programs.
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Continuing Studies Center
The Adult Learning Center offers free literacy instruction at all levels. Classes in basic education, math, English as a Second
Language and preparation for the high school equivalency test (GED) meet during the day, in the evening and on Saturday.
In addition to classroom instruction, students learn basic computer skills and use the computer lab to write papers, do
Internet research or improve their literacy and language skills. Counseling and other student support services are provided.
High School Transitions
High School Transitions, a collaborative project of CUNY and the NYC Department of Education, is a six-week summer
intensive English language program for immigrant students in ESOL or bilingual programs who are about to enter high
school. The theme-based curriculum provides a framework around which students read, write, do research projects, learn
to use the computer for word processing and Internet research and improve oral communication skills. Counseling, sports
and mentoring are strong program components. The program continues through the school year on Saturdays.
Workforce Development Center
The Workforce Development Center has provides a broad range of workforce preparation and educational services to
students enrolled in the Division of Continuing Education and to other adult residents of New York City. These services
include assessment, counseling, and information and referral, case management, career exploration workshops, skills
training, workforce preparation, job development and job placement. The Workforce Development Center works closely with
other units in the Division and other departments of the college, as well as external education and human service providers,
to plan, develop and coordinate activities and programs. The Center plays an active role in economic development activities
and sector-specific training.
For more information on the Division of Continuing Education see:
http://www.citytech.cuny.edu/academics/continuinged/index.aspx
Brooklyn Educational Opportunity Center (BEOC)
The SUNY – Educational Opportunity Centers (EOCs) serve eligible adult and young adult learners throughout the State
of New York. EOCs deliver comprehensive, community-based academic and workforce development programs and
provide support services leading to enhanced employment opportunities, access to further education, personal growth and
development.
Founded in 1966, the Brooklyn EOC is administered by the New York City College of Technology. We offer educational and
vocational training services to academically unprepared adults of Brooklyn and New York State; many of whom have not
completed high school, have limited English proficiency or lack marketable skills. All programs are tuition-free. For more
information see: http://www.bkl.eoc.suny.edu/
GOVERNANCE/COLLEGE COUNCIL
The Bylaws of the CUNY Board of Trustees requires each college to have a plan of governance and a governing body.
According to the university’s guidelines, each college’s faculty is responsible for dealing with such issues as “the formulation
of policy relating to the admission and retention of students including health and scholarship standards, student attendance
including leaves of absence, curriculum, awarding of college credit, [and] granting of degrees….”
At City Tech, the College Council implements the concept of shared governance for the college. Made up of faculty, staff,
administrators, and students, the Council is responsible not only for overseeing the curriculum of the college, but also
formulating student-related policies. In addition, it makes recommendations with regard to budget, the buildings and grounds
infrastructure, personnel matters, and governance-related rules and regulations.
The Council is divided into five standing committees with responsibilities as follows:
Personnel
The Personnel Committee shall be responsible for the reviewing and development of policies and practices, not assumed by
Board of Trustees’ Bylaws or existing contractual agreements, relating to instructional staff. The committee is also responsible
for development and continuing review of criteria and procedures for the evaluation of administrators appointed by the
President of the College and shall be responsible for seeing that there are periodic evaluations of all such administrators.
Building and Grounds
This committee shall be responsible for recommendations to the council concerning the condition, improvements and safety
of the college proper and its environs. This committee shall be expected to act as a liaison between the faculty and the
Office of the Vice President of Fiscal and Operational Affairs. To further this goal, the Buildings and Grounds Committee
shall be represented on all college-wide committees dealing with the planning and use of the physical plant.
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Committee on Students
This committee shall be responsible for the evaluation and formulation of policy pertaining to: student recruitment, admission,
discharge, student orientation, registration, discipline, counseling, academic standards, granting of degrees, ceremonies,
health and other services, extra-curricular activities including athletics, student grievances, as well as other activities relating
to students. All actions of this committee shall be undertaken within the boundaries of the students’ right to privacy as
defined by the Students Records Access Policy of the Board of Trustees of the City University of New York.
Budget
This committee shall be responsible for recommendation and evaluation of policy relating to the financial and budgetary
affairs of the college.
Legislative
This committee shall be responsible for the formulation of any required amendments to this constitution, the election
procedures and bylaws of this body. In addition, this committee shall review and recommend action to the council on
legislation of concern to the college community.
Technology
This committee shall be responsible for making recommendations to the college administration regarding instructional,
academic, and administrative technology throughout the college. It is also responsible for evaluation of current technological
infrastructure of the college. Other college-wide committees with a primary focus on technology will maintain an active
relationship with and provide resource personnel to the technology committee.
Curriculum
The faculty of the college is responsible for the development, critical evaluation, and revision of curriculum and is so charged
by the Board of Trustees Bylaws. In carrying out its functions, the Curriculum Committee is guided by the philosophy that
the educational program of the college must be dynamic and flexible, but not subject to erratic modification; moreover, there
must be on going evaluation of present curricula and individual course offerings, as well as inquiry into the development of
new curricula. The college recognizes active participation in this process as part of the professional responsibility of every
faculty member.
For additional information on shared governance at City Tech, see Governance Plan/Bylaws.
UNIVERSITY FACULTY SENATE
The University Faculty Senate is the faculty governance body in academic matters of university-wide concern at The City
University of New York. The Chair is an ex-officio CUNY Trustee and members of the Executive Committee serve as voting
members of CUNY Board of Trustees Committees. The Chair of the University Faculty Senate also presides at meetings of
the CUNY Council of Faculty Governance Leaders. The 136 elected Senators represent 12,000 full- and part-time faculty,
and provide a representative, collective faculty voice from each of the 20 campuses. Senators are charged with responsibility
in issues of curriculum, degree requirements, and institutional mission at the University level. Senators serve on various
university-wide committees, including those dealing with academic governance of the CUNYBA, the School of Professional
Studies, the Research Foundation, and the CUNY Academy. The University Faculty Senate and its Committees work with
the Senates on the CUNY campuses.
PROFESSIONAL STAFF CONGRESS
The Board of Trustees recognizes the PSC as the exclusive collective bargaining representative for the professional staff.
Pertinent sections of their agreement are offered in various sections of this book. Under an act passed by the New York State
Legislature and by agreement between the city and municipal employee unions, employees in titles which are represented
in collective bargaining but who choose not to be union members are subject to a deduction (agency shop fee) from their
salaries in an amount equal to the dues payable by a union member.
ADMINISTRATIVE STRUCTURE
The principal administrative divisions are:
President
Provost and Vice President for Academic Affairs
Vice President for Administration and Finance
Vice President for Enrollment and Student Affairs
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ADMINISTRATIVE STRUCTURE
The principal administrative divisions are:
President
Provost and Vice President for Academic Affairs
Vice President for Administration and Finance
Vice President for Enrollment and Student Affairs
Reporting directly to the president are the three vice presidents, the general counsel/compliance and diversity officer, the
executive director for instructional staff relations/labor designee and the special assistant to the president for institutional
advancement.
The principal officers reporting to the provost are the associate provost, the academic deans, the dean for continuing
education, the chief librarian, director of the office of sponsored programs, the director of assessment, and the director of
instructional technology.
The principal officers reporting to the vice president for administration and finance are the assistant vice president for budget
and finance, the executive director for business management, the director for human resources/executive assistant to the
vice president, the director of computer services and the director of public safety.
The principal officer reporting to the vice president for enrollment management and student affairs is the executive director
of student affairs.
THE PRESIDENT
The president is the executive agent of the college and of the University’s Board of Trustees as well as the principal
academic officer. As such the president plays a pivotal role in all matters at the college. Among some of the president’s
more significant duties are:
The president, with respect to his/her educational unit, shall:
Have the affirmative responsibility of conserving and enhancing the educational standards and general
academic excellence of the college under his/her jurisdiction. Such responsibility shall include but not
be limited to the duty to recommend to the chancellor for appointment, promotion, and the granting of
tenure only those persons who he/she is reasonably certain will contribute to the improvement of academic
excellence at the college. These recommendations shall be consistent with the immediate and long range
objectives of the college.
Have the power (1) to remove a department chairperson in accordance with section 9.1.c., and (2) to initiate
recommendations for appointment in a department to a professorial title in accordance with section 9.6.a.
Be an advisor and executive agent of the chancellor and have the immediate supervision with full discretionary
power to carry into effect the bylaws, resolutions, and policies of the board, the lawful resolutions of any
board committees, and policies, programs, and lawful resolutions of the several faculties and students
where appropriate.
Exercise general superintendence over the facilities, concerns, officers, employees, and students of his/her
college; in consultation with the chancellor, prepare and implement the college master plan, which shall be
subject to the approval of the chancellor and the board.
Act as chairperson of the faculty, faculty council, and the committee on faculty personnel and budget, or of
equivalent bodies as established. *(NYCCT governance calls for a faculty chair).
Transmit to the chancellor recommendations of his/her faculty or faculty council on matters of curriculum
and other matters falling under faculty jurisdiction.
Consult with the appropriate departmental and faculty committees on matters of appointments,
reappointments, and promotions; take student evaluations into account in making recommendations thereon;
present to the chancellor his/her recommendations thereon; notify the appropriate faculty committees of
his/her recommendations to the chancellor.
Recommend to the chancellor an annual college budget.
Consult with and make recommendations to the chancellor concerning all matters of significant academic,
administrative or budgetary consequence affecting the college and/or the university.
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THE PROVOST/VICE PRESIDENT FOR ACADEMIC AFFAIRS
The provost is responsible for all matters relating to the instructional program, including staffing, curriculum, and the
instructional budgets for the day, evening, weekend and summer sessions. In addition, the provost oversees the library, the
administration of grants, assessment and institutional research, the learning center, faculty commons, and institutional and
inter-institutional affiliations. She also has responsibility for collaborative college programs, two early college high schools,
academic support services and instructional technology. The provost is supported in these responsibilities by an associate
provost, three academic deans and a dean of continuing education.
THE VICE PRESIDENT FOR ENROLLMENT MANAGEMENT AND STUDENT AFFAIRS
The vice president for student affairs and enrollment management reports directly to the president on all aspects of student
life that lie outside of the formal instructional experience. The vice president is responsible for the administration of student
admissions, enrollment, retention and graduation. S/he oversees a comprehensive program of support services including
counseling, health care and general information services, athletics and recreation, student activities, a day care center,
student health services center, student support services, the student newspaper and the student government association.
In addition, all issues of student discipline are administered through this area.
VICE PRESIDENT FOR ADMINISTRATION AND FINANCE
The vice president for finance and administration reports to the president and is responsible for directing and coordinating
the services and staffs within the areas of buildings and grounds, facilities and construction, budget, business operations,
administrative computer services, reprographics and reproduction, mailroom, telecommunications and public safety. The
vice president is responsible for the fiscal operation of the college and the development of plans and procedures that are
congruent with sound business practices and academic objectives.
SPECIAL COUNSEL/ COMPLIANCE AND DIVERSITY OFFICER
The special counsel/compliance and diversity officer reports directly to the president. The special counsel acts as the
college’s legal designee and provides guidance on a wide range of legal and administrative matters. As compliance
and diversity officer, the special counsel works with the College Affirmative Action Committee to insure that the Board of
Trustees’ policies on affirmative action are carried out both de jure and de facto. In addition, the special counsel serves as
the college’s records management officer, ethics officer and Gramm-Leach-Bliley Act program coordinator and serves as
the ADA, 504 coordinator and Title IX coordinator.
ASSOCIATE PROVOST
The associate provost supports accreditation and program reviews, articulation agreements, curricular development,
coordinated undergraduate education, and faculty professional development. In addition the associate provost provides
oversight for the administration of the Evening Office.
ACADEMIC DEANS
For administrative purposes and academic efficiency, the academic departments are divided into three schools, each
administered by an academic dean. The academic deans, under the supervision of the provost, provide leadership to their
respective academic departments in designing curriculum and program development, working with internal and external
constituencies in building and expanding the college’s resource base, planning and coordinating staffing and recruitment,
coordinating and reviewing departmental budgets, and serving as the academic catalysts in maintaining and enhancing the
quality of their departments.
DEAN FOR CONTINUING EDUCATION
The dean of continuing education is responsible to the provost for non credit programs meeting the learning needs of
the general public and special constituencies. Continuing Education at New York City College of Technology serves two
broad publics: Working people who can pay tuition or receive tuition reimbursement from their employers for courses and
programs in order to acquire remedial, academic and technical skills; certification; licensure; upgrading; preparation for
career change and advancement; and special constituencies who seek many of the same goals but cannot afford tuition
and require grant supported access to previously denied or limited educational and vocational opportunities. These target
constituencies include the unemployed and unskilled; the elderly; the handicapped; the offender and ex offender; women
seeking training for nontraditional employment; adults in need of basic educational skills; and adults with limited English
language competency.
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EXECUTIVE DIRECTOR FOR INSTRUCTIONAL STAFF RELATIONS/ LABOR DESIGNEE
The executive director for instructional staff relations is the president’s designee for all matters relating to labor relations.
The executive director reports directly to the president, and serves as staff to the president and to the executive officers of
the college in all personnel actions relative to the teaching and administrative staff of the college. In addition, the Executive
Director serves as secretary to the College Personnel and Budget Committee.
EXECUTIVE DIRECTOR OF HUMAN RESOURCES
The executive director of human resources reports to the executive director for instructional staff relations and is responsible
for all aspects of the college’s human resources functions. These include: benefits plans, time and leave, and worker’s
compensation. The executive director serves as the college’s appointing officer for all classified staff.
ASSISTANT VICE PRESIDENT FOR BUDGET AND FINANCE
The assistant vice president reports to the vice president for finance and administration and is responsible for the overall
management of accounting, accounts payable, auxiliary enterprises, budget management and control, bursar, financial
management, payroll, procurement operations, and property management.
ACADEMIC ORGANIZATION OF THE COLLEGE
ACADEMIC DEPARTMENT
The basic administrative and educational unit of the college is the academic department. Each department, subject to the
approval of the faculty or College Council and subject to the appropriate provisions of the Bylaws of the Board of Trustees,
develops the educational policies of the department through the vote of its eligible members (i.e., all professors, associate
professors, assistant professors and tenured instructors, and lecturers and instructors who have received a third annual
appointment). If a department so desires, it may enfranchise other members who have been appointed on an annual salary
basis for a first or second year of full time service, except substitutes, to vote on departmental matters. Each department
shall cooperate with related departments and with administrative offices in general in the development of college wide
interests.
DEPARTMENT CHAIR
The executive officer of a department is the chair who must be a tenured professor, associate professor, or assistant
professor. The chair is elected for a term of three years by a majority of those eligible to vote. Proxy or mail voting is
not permitted. As per the College Governance Plan, those eligible to vote for chair are all tenured professoriate and all
untenured assistant professors, instructors, or lecturers who have received a third annual appointment.
The department chair, as the executive officer of his/her department, shall carry out the department’s policies, as well as
those of the faculty and the Board of Trustees which are related to it. He/She shall:
Be responsible for departmental records;
Assign courses and arrange programs of instructional staff members of the department; Initiate policy and action concerning
the recruitment of faculty and other departmental affairs subject to the powers delegated by the Bylaws of the Board of
Trustees to the staff of the department in regard to educational policy, and to the appropriate departmental committees in
the matters of promotions and appointments;
Represent the department before the College Council, the faculty and the board;
Preside at meetings of the department;
Be responsible for the work of the department’s Committee on Appointments which he/she chairs; Prepare the tentative
departmental budget, subject to approval by the department’s Committee on Appointments; Transmit the tentative
departmental budget to the academic dean with his/her own recommendations, Arrange for careful observation and guidance
of the department’s instructional staff members;
Make a full report to the president and to the College Personnel and Budget Committee of the action taken by the departmental
Committee on Appointments when recommending an appointee for tenure;
Oversee the annual evaluations of departmental faculty and staff;
Generally supervise and administer the department.
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DEPARTMENTAL COMMITTEE ON APPOINTMENTS
In each department there is a Committee on Appointments consisting of the department chair who also serves as chair of
the committee and, where possible, four other faculty members of whom at least three must be tenured. The four faculty
members must be elected by a majority vote of all those persons in the department who are eligible to vote. Any individual
who is tenured or who is serving in a tenure bearing line (excluding college laboratory technicians) is eligible to serve on
the committee. Voting eligibility criteria are the same as those for department chair.
This committee is responsible for making recommendations to the College Personnel and Budget Committee on all
appointments, reappointments, reappointments with tenure, CLT promotions, leaves of absences, etc.
Minutes of all meetings, conforming insofar as practicable to Robert’s Rules of Order, Revised, shall be kept in the chair’s
office. All actions concerning instructional staff appointments, reappointments, reappointments with tenure, and promotion
shall be by secret ballot, and the result of the balloting shall be recorded in the minutes. It is the responsibility of the
department chair to communicate to the candidate the action of the committee, but no reason may be given for a negative
recommendation.
THE COLLEGE PERSONNEL AND BUDGET COMMITTEE
The Bylaws of the Board of Trustees specify that there be a College Personnel and Budget Committee to receive from the
departments recommendations for appointments, reappointments, reappointments with tenure, promotions, and leaves
of absence for all those in tenure and certificate bearing titles, and to recommend action to the president. The president
considers the committee’s recommendations in making his recommendations to the Board of Trustees. The committee is
composed of the president, as chair, the provost, the department chairs, and the executive director for instructional staff
relations/ labor designee as secretary.
It is considered professional misconduct for a member of this committee to disclose the substance or even the nature of its
discussions. Actions of the College P.& B. Committee are communicated to personnel by the president or his designee (the
department chair).
INSTRUCTIONAL STAFF PERSONNEL POLICIES & PROCEDURES
POSITION DEFINITIONS AND QUALIFICATIONS
The CUNY Code of Practice Regarding Instructional Staff Titles: Title Descriptions and Minimum Qualifications provides as
follows:
It shall be the responsibility of instructors, assistant professors, associate professors and professors to perform teaching,
research and guidance duties. They shall also, among other things, be responsible for committee and departmental
assignments. They shall perform those administrative, supervisory and other functions as may be assigned by the
appropriate college or university authorities. Associate professors and professors, as the senior faculty, shall have special
responsibilities for maintaining the academic vitality of their departments. One of the principal means of exercising this
responsibility is the continuation of peer evaluations of teaching members of the instructional staff, with special attention to
their diligence in teaching and professional growth. Another chief responsibility of the senior faculty is to orient their junior
and newly appointed colleagues. Senior faculty shall be available for such consultation and assistance in issues of both
scholarship and teaching as the junior faculty may require.
INSTRUCTOR
For appointment as an instructor, the candidate must have demonstrated satisfactory qualities of personality and character,
ability to teach successfully, interest in productive scholarship or creative achievement and willingness to cooperate with
others for the good of the institution. He/she must also have an appropriate master’s degree from an accredited institution,
or active progress toward a doctorate.
ASSISTANT PROFESSOR
For appointment as assistant professor, the candidate must have demonstrated satisfactory qualities of personality and
character, evidence of significant success as a teacher, interest in productive scholarship or creative achievement and
willingness to cooperate with others for the good of the institution. He/she must also have obtained the Ph.D. degree, or
an equivalent degree, in an accredited university except that persons holding positions on or before December 31, 1975 as
assistant professors or instructors in the community colleges shall have a master’s degree and four years of appropriate
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teaching, technological or industrial experience or the Ph.D. degree.
In the libraries, for appointment as assistant professor, the candidate must, in addition to the requirements of instructor, have
completed a doctorate or an additional master’s degree and, in exceptional cases, some other logical combination of two
years of graduate study or more beyond the bachelor’s degree.
ASSOCIATE PROFESSOR
For promotion or appointment to the rank of associate professor, the candidate must possess the qualifications for an
assistant professor, must have obtained the Ph.D. or an equivalent degree from an accredited university, and in addition he/
she must possess a record of significant achievement in his field or profession, or as a college or university administrator.
There shall be evidence that his/her alertness and intellectual energy are respected outside his/her own immediate academic
community. There shall be evidence of his/her continued growth and of continued effectiveness in teaching. Longevity and
seniority alone shall not be sufficient for promotion.
In the libraries, for promotion to or appointment as associate professor, the candidate must, in addition to the requirements set
forth for assistant professors possess a record of significant achievement in his/her profession. There shall be evidence that
his/her competence and achievements are recognized and respected outside his/her own immediate academic community.
PROFESSOR
For promotion or appointment to the rank of professor, the candidate must possess the qualifications for an associate
professor, and in addition a record of exceptional intellectual, educational, or artistic achievement and an established
reputation for excellence in teaching and scholarship in his/her discipline. There shall be evidence of his/her continued
growth and the judgment on promotion shall consider primarily evidence of achievement in teaching and scholarship
following the most recent promotion. Longevity and seniority alone shall not be sufficient for promotion.
PROFESSOR EMERITUS
The title “professor emeritus” is automatically conferred upon all full professors who have honorably retired after more than
ten years of service. At its meeting of December 12, 1974, the College Personnel and Budget Committee adopted the
following policy in line with the university’s general guidelines: Any full professor with less than ten years of service or any
associate or assistant professor who retires in good standing and seeks emeritus status should have this request evaluated
by the departmental appointments committee. The resultant recommendation should be forwarded by the department
chair via the provost to the College P & B Committee who should then take action and forward its recommendation to the
president.
NON-TEACHING TITLES
COLLEGE LABORATORY TECHNICIAN
A college laboratory technician shall perform laboratory functions and other technical duties of a highly skilled nature which
are reasonably related to such functions but which are nevertheless non teaching. A college laboratory technician, for
example, shall provide lecture support in the form of set ups of equipment displays and demonstrations and laboratory
support for experiments and for research. Each department shall develop a specific job description which will be related
to the laboratory or technical requirements of the department. Where appropriate, the technician shall exercise some
supervision.
For appointment as a college laboratory technician, a person, in addition to possessing knowledge and skills related to the
discipline, shall be a high school graduate possessing one of the following sets of minimum additional qualifications:
a) four (4) years of work or experience appropriate to the requirements of the department at a level of competence
comparable to that indicated by apprenticeship in the skilled trades;
b) or an associate degree and a minimum of two (2) years of experience of the type described above;
c) or a bachelor’s degree in an area appropriate to the duties to be performed;
d) or (d) an appropriate combination of at least four (4) years of education and work experience beyond high school.
The candidate shall have the personal characteristics needed to work effectively with students and staff.
SENIOR COLLEGE LABORATORY TECHNICIAN
A senior college laboratory technician shall, through technical or administrative skills, assume, under faculty or executive
direction, clearly defined supervisory functions or perform complex technical functions in laboratories or technical areas.
These functions shall be clearly defined, in a job description, as requiring substantially greater skills, ability, and experience
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or responsibility than those of a college laboratory technician. Duties may include maintenance, fabrication, modification,
and repair of laboratory equipment, writing of purchase specifications, and coordination of the physical preparation of
laboratories. A senior college laboratory technician shall be able to use professional judgment regarding the use of
materials related to specific classes and shall have organizational and logistical skills to enable a variety of needs to be met
simultaneously.
For appointment as senior college laboratory technician, a person shall have the qualifications, skills, and abilities of a college
laboratory technician and a minimum of four additional years of experience and/or education at a level of competence at
least equal to that of a college laboratory technician; appropriate technical skills, and the ability to direct, train, and supervise
subordinate laboratory personnel. Longevity and seniority shall not be sufficient for promotion or appointment to this title.
CHIEF COLLEGE LABORATORY TECHNICIAN
A chief college laboratory technician (no more than ten percent of the laboratory technicians series staff at a college) shall
perform duties in either or both of the following areas: (1) direction or direction and training of other laboratory or technical
personnel under general faculty or executive supervision, (2) performance of highly specialized work requiring significant
theoretical knowledge, scientific and technical expertise, professional judgment, and insight in one of the fields of laboratory
or applied science.
Direction of other laboratory and technical personnel may be exercised by a single person in a large department with
managerial responsibility over a significant number of technicians, or the interdepartmental responsibilities of a single person
may require equivalent managerial duties. Highly specialized work performed by a chief college laboratory technician may
include development of research designs and fabrication, modification, repair, maintenance and operation of highly complex
research or technical equipment. The job description must define clearly the exceptional nature of the duties, including the
number and level of personnel supervised and/or the technical task assigned.
For appointment as a chief college laboratory technician, a person shall have the qualifications and all of the skills of a
senior college laboratory technician and a minimum of four additional years of experience and/or education at a level of
competence at least equal to that of a college laboratory technician; appropriate technical skills, and the ability to direct,
train, and supervise subordinate laboratory personnel. Longevity and seniority shall not be sufficient for promotion or
appointment to this title
ADMINISTRATIVE TITLES
HIGHER EDUCATION OFFICER SERIES
ASSISTANT TO HIGHER EDUCATION OFFICER
An assistant to higher education officer shall, under the supervision of a university dean or college dean, perform such
administrative duties as may be assigned to him/her.
For appointment as assistant to higher education officer, a candidate must have demonstrated satisfactory qualities of
personality and character and ability to work with others for the good of the institution. He/she must have had at least two
years of experience in higher education or appropriate graduate work generally or in the area of specialization to which
he/she will be assigned. He/she must show potential for significant achievement and growth. He/she must possess a
baccalaureate degree.
HIGHER EDUCATION ASSISTANT
The duties of a higher education assistant are to serve as an assistant to one of the major educational officers of a college
or the university with responsibility for a limited area of planning or research.
For appointment as higher education assistant, the candidate must have demonstrated satisfactory qualities of personality
and character and ability to work with others for the good of the institution. He/she must have had at least four years of
experience in one or more areas of higher education and be sufficiently adaptable to apply such experience to the field
in which his/her responsibility will lie. He/she must possess at least a baccalaureate degree and show definite potential
for significant achievement and growth in the area to which he/she is assigned. An appropriate combination of education
above the baccalaureate degree and demonstrable skills and/or years of experience may be substituted for the four years
of experience in determining qualifications for the position of higher education assistant.
HIGHER EDUCATION ASSOCIATE
The duties of a higher education associate are:
a) To serve as deputy for a higher education office
b) To assume administrative responsibility under the general supervision of a university or college dean for some
major area of university or college activity, such as institutional research, campus planning and development,
coordination of relations with community and civic groups, supervision and coordination of all educational
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data processing, coordination of applications to federal, state and private foundations for educational grants,
direction of specific specialized campus activities.
c) To function as executive assistant to the chancellor or president.
d) To develop some major aspect of new programs.
For appointment as higher education associate, a candidate must have demonstrated satisfactory qualities of personality
and character and ability to work with others for the good of the institution. He/she must have had at least six years of
experience in the area of higher education in which his/her responsibility will lie. He/she must be sufficiently well versed in
the overall functions of the university to be able to serve as deputy for a higher education officer, or to carry full responsibility
under the general supervision of a university or college dean for some major area of university or college activity. He/she
must possess at least a baccalaureate degree and show evidence of exceptional achievement in his/her chosen field as
well as potential for future growth. An advanced degree above the baccalaureate degree may be required as appropriate
to perform the duties of a particular position. An appropriate combination of education above the baccalaureate degree
and demonstrable skills and/or years of experience may be substituted for the six years of experience in determining
qualifications for the position of higher education officer.
HIGHER EDUCATION OFFICER
The duties of a higher education officer are:
a) To assume full administrative responsibility for some major area of university or college activity, such as
institutional research, campus planning and development, coordination of relations with community and civic
groups, supervision and coordination of all educational data processing, coordination of applications to federal,
state and private foundations for educational grants, direction of specific specialized campus activities.
b) To function as executive assistant to the chancellor or president.
c) To develop some major aspect of new programs.
For appointment as higher education officer, the candidate must have demonstrated satisfactory qualities of personality
and character and ability to work with others for the good of the institution. He/she must have had at least eight years of
experience in the area of higher education in which his/her responsibility will lie. He/she must be sufficiently well versed
in the overall functions of a university to be able to assume full responsibility, answerable to his/her college president (or
to the chancellor, deputy chancellor or vice chancellor if he/she is assigned to a university position) for some major area
of university or college activity. He/she must possess at least a baccalaureate degree and show evidence of exceptional
achievement in his/her chosen field as well as potential for future growth. An advanced degree above the baccalaureate
degree may be required as appropriate to perform the duties of a particular position. An appropriate combination of education
above the baccalaureate degree and demonstrable skills and/or years of experience may be substituted for the eight years
of experience in determining qualifications for the position of higher education officer.
REGISTRAR SERIES
Effective January 1, 1988, no new appointments will be made to the registrar series and no promotions will be made to titles
in the series after January 1, 1988. Individuals performing these duties will be appointed in the HEO series.
TEACHING AND NON-TEACHING INSTRUCTIONAL STAFF APPOINTMENTS
Where reasonably practicable, initial full time appointments to the instructional staff are made, in writing, by the president
or designee, and approved by the Board of Trustees prior to the effective date of appointment. Where this is not possible,
an appointment will be made by the president or designee, subject to final action by the board and will so state in the letter
of appointment.
All initial full time appointments to the instructional staff (except for substitutes) are for one year or to the end of the academic
year in which the appointment takes effect.
REAPPOINTMENTS
Full-time faculty and laboratory technicians in their first year of service will receive notice of reappointment or non
reappointment on or before April 1. Persons in their second or later years of continuous service will receive such notice on
or before December 1, except for lecturers who will receive notice in their second year on or before April 1.
Individuals appointed after October 5 will receive notice of reappointment on or before June 1. Subsequent notifications will
follow the procedure outlined above. An instructional staff member who has had prior service in another unit of the university
is deemed to be serving his/her initial year of appointment in the first full year of service at this college.
HEO series personnel appointed between July 1 and September 30 will receive notice of reappointment on or before April 1 for
their first and second reappointments. Individuals appointed after October 1 will receive such notice by May 1 and thereafter
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follow the above dates. Effective with the third reappointment HEO series personnel receive notice on or before March 1.
MULTIPLE YEAR APPOINTMENTS FOR THE HIGHER EDUCATION OFFICER SERIES
The normal appointment year for employees in the HEO series is July 1 to June 30.
For employees hired effective September 1, 1987 or later who continue to serve in the same HEO Series title, the schedule
of appointments and multiple year reappointments for employees who continue to serve in the same title in the higher
education series shall be as follows:
The first appointment, first reappointment, second reappointment and third reappointment each shall be for a one-year
period. The forth reappointment shall be for a two year period and the fifth reappointment shall be for a two year period.
Upon the recommendation of the president and approval of the Board of Trustees, an employee granted a subsequent
reappointment shall receive a Certificate of Continual Administrative Service and not be subject to future annual or multiple
year reappointments. See PSC contract for more specific information : http://www.psc-cuny.org/our-contracts/article-13appointments-and-reappointments-higher-education-officer-heo-series
TENURE
Members of the faculty appointed to any of the three professorial ranks who serve seven full years continuously and have
been appointed to a eighth full year shall gain tenure on September 1 of that year.
College laboratory technicians who serve for five full years continuously and have been appointed to a sixth full year shall
gain tenure on September 1 of that year.
Instructors with four or five years of continuous full time service in those titles immediately preceding appointment to the
rank of assistant professor may receive two years of credit toward the achievement of tenure in the title, assistant professor.
The instructor rank and the higher education officer series are non-tenurable titles.
CERTIFICATE OF CONTINUOUS EMPLOYMENT
Lecturers shall be eligible for a Certificate of Continuous Employment upon a sixth full time appointment in the title of lecturer
preceded by five academic years of continuous full time service. In computing eligible service time, an academic year
begins with a September appointment.
The Certificate of Continuous Employment shall be valid only in the college which confers the certificate or sixth appointment
and shall carry with it the guarantee of full time reappointment subject to continued satisfactory performance, stability in
academic program, sufficiency of registration and financial ability.
An instructor may be appointed in the title lecturer after five years of full time service as an instructor in the same department,
in which case he/she shall receive a Certificate of Continuous Employment as a lecturer.
CERTIFICATE OF CONTINUAL ADMINISTRATIVE SERVICE
Upon recommendation of the president and approval of the Board of Trustees, an employee in the HEO series who is
granted subsequent reemployment after the initial eight year period of uninterrupted service will receive a Certificate of
Continual Administrative Service. Such employee will no longer be subject to annual or multiple-year reappointments. This
appointment is commonly known as a 13.3b.
SUBSTITUTE SERVICE
Substitutes are employees appointed to fill vacancies caused by the search for a candidate for a new position or a position
that already exists, leaves of absence and/or emergencies.
A substitute appointment may not occur for more than four consecutive semesters during the pendency of a search for a
faculty position, or 2) up to two six-month periods during a search to fill a non-teaching position, or 3) during the duration of
vacancies in a department or office owing to authorized leaves of absence.
Individuals may serve as a substitute in a teaching capacity at a college for no more than four semesters out of any six,
and in a non-teaching capacity at a college, for no more than two six-month periods out of any twenty-four months. After
reaching the above limits, an individual must wait for four semesters (in the case serving in a teaching capacity) or twelve
months (in the case of serving in a non-teaching capacity) before serving as a substitute again.
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An employee appointed as a substitute in a HEO title shall receive up to two years of service credit if he or she receives an
appointment to a certificate-bearing HEO position immediately following the substitute appointment at the same college.
Service immediately preceding the substitute appointment will be added to the continuous tenure or certificate-bearing
service immediately following the substitute service as though there were no break in service for purposes of counting years
served, time to tenure, CCE and 13.3b.
PROFESSIONAL EVALUATIONS
The evaluation of the professional activities of all employees in a public institution of higher education is essential to the
maintenance of academic and professional standards of excellence. The purpose of professional evaluations shall be to
encourage the improvement of individual professional performance and to provide a basis for decisions on reappointment,
tenure and promotions. Evaluations are based on total professional performance and maintained in the personnel file.
At least once each year, each professional other than tenured full professors will have an evaluation conference with the
department chair/supervisor or a member of the departmental appointments committee assigned by the chair. Tenured
full professors may be evaluated. At the conference, the total performance and professional progress for that year and
cumulative to date shall be reviewed. Following the conference, the chair/supervisor shall prepare a record of the discussion
in memorandum form, duly signed by both, for inclusion in the personal file. A copy of the signed evaluation and conference
memo will be given to the employee within ten working days following the conference. Where the overall evaluation is
unsatisfactory, the memorandum shall so state. Members of the faculty shall have the right to endorse on the memorandum
a request to appear in person before the departmental appointments committee.
Evaluation of a member of the teaching faculty shall be based on total academic performance, with special attention to
teaching effectiveness as well as administrative assignments; research*; scholarly writing; departmental, college and
university assignments; student guidance; course and curricula development; creative works in an individual’s discipline;
public and professional activities in the field of specialty.
In the event that a date for a yearly evaluation is not scheduled by March 1, the employee must, within ten working days, file
the “Observation/Conference Request Form” with his/her chair or supervisor. A copy of the form should be sent to the labor
designee and the president. Failure of the employee to file the request form will bar him/her from subsequent complaint.
*It is understood that lecturers shall not be required to have research commitment.
THE PROFESSIONAL ACTIVITY REPORT and SELF-EVALUATION (PARSE)
The Professional Activity Report and Self-Evaluation (PARSE) is the principal record of a faculty member’s accomplishments
during each academic year and cumulatively. It was developed for the faculty to demonstrate general progress in the
three principal areas of teaching, scholarly and professional growth, and service, and serves as the basis for the annual
evaluation. All full-time faculty members will submit a PARSE annually, in time for the preparation of the annual evaluation.
Tenured full professors will submit an updated PARSE at least every three years. See Guidelines for Faculty Personnel
Process: http://facultycommons.citytech.cuny.edu/files/guide_faculty_personnel_process.pdf
THE THIRD YEAR REVIEW BY THE DEAN
Effective March 2011, the CUNY Board of Trustees adopted a policy requiring a review of each faculty member at the
end of his or her third year of service “In order to ensure that each tenure-track faculty member has adequate guidance
on the progress s/he is making towards meeting the standards for tenure.” As implemented at New York City College of
Technology, the procedure has the following steps:
1. The school dean (Dean) reviews the PARSE and personnel file of each tenure-track faculty member in the spring
of his/her third year of service, following the annual evaluation conducted pursuant to the PSC/CUNY collective
bargaining agreement.
2. The Dean meets with the chairperson of the faculty member’s department to discuss the faculty member’s
progress.
3. The Dean prepares a memorandum to the Chair regarding the faculty member’s progress toward tenure and
setting forth recommendations for any additional guidance to be provided to the faculty member.
4. The Dean’s memorandum is provided to the faculty member and discussed with him/her by the Chair and the
Dean. Following the meeting, the Dean may, where appropriate, attach an addendum to the memorandum based
on the Dean’s participation in the meeting or the Chair’s report of the meeting to the Dean. In accordance with
the procedures set forth in the collective bargaining agreement between the University and the Professional Staff
Congress, the faculty member shall be asked to initial the Dean’s memorandum and addendum, if any, before it is
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placed in his/her file, and the faculty member shall have the right to include in his/her personnel file any comments
s/he has concerning the Dean’s memorandum.
PROFESSIONAL DEVELOPMENT PLAN
The Professional Development Plan is formulated to offer untenured faculty the benefit of specific goals and time lines to
achieve during the seven-year probationary period as faculty member at NYCCT. Objectives will be outlined that will guide
faculty in fulfilling the criteria for reappointment and tenure stated in the University’s Statement on Academic Personnel
Practice, the standards against which they will be measured by their department appointments committee, the College
Personnel & Budget Committee, and the President.
TEACHING PORTFOLIO
Every professional development plan will include the development of a teaching portfolio that will represent teaching the
faculty member’s accomplishments, philosophies and goals. Throughout the year the Office of the Provost will sponsor
workshops and seminars to provide faculty members with guidance on the development of the portfolio. For more information
see: http://facultycommons.citytech.cuny.edu/facultyDevelopment/fd_teachPortfolio.shtml
CLASSROOM/LABORATORY OBSERVATIONS
Teaching observations are but one factor in the total evaluation of the academic performance of the teaching staff.
At least once during each academic semester, non tenured and non-certificated members of the teaching staff shall be
observed for a full classroom period. One observation shall take place during the first ten weeks of a semester. The faculty
member shall be given no less than 24 hours of prior notice of observation. Tenured and certificated members of the
teaching staff may be observed once each semester.
Each departmental appointments committee shall designate a panel of department observers (the size to be specified by
the chair), which shall include members of the appointments committee. The department chair shall schedule the members
of this panel to conduct observations as necessary. Each observer shall submit, through the department chair, a written
observation report to the departmental appointments committee within one week of the observation. These observation
reports shall be considered by the chair in his/her total evaluation of the faculty member.
The department chair shall schedule a post observation conference within two weeks after receipt of the written observation
report. The post observation conference shall include the faculty member and the observer. At the request of the faculty
member or the observer, either a member of the appointments committee or a member of the department with the rank of
tenured associate professor or tenured professor may be assigned by the chair to be present at this conference.
Following the post observation conference, either the third party or the observer shall prepare a record of the discussion in
memorandum form for submission to the chair. The original observation report and conference memorandum, duly signed
by both parties, shall be placed in the faculty member’s personal file. A copy of both documents shall be given to the faculty
member.
In the event that the observation or post observation conference is not held within the time stipulated herein, the faculty
member shall, within ten working days thereafter, file an “observation/conference request form” with the chair. A copy of
the form shall be sent to the appropriate dean and to the Office of the President. Failure of the faculty member to file this
form within the stipulated time, shall bar him/her from subsequent complaint regarding such failure. Upon the receipt of
the request form, the college shall cause appropriate remedial action to be taken including, if necessary, scheduling of an
observation and/or observation conference by the dean or president or their designee.
STUDENT EVALUATIONS
The Statement of The Board of Trustees on Academic Personnel Practice in The City University of New York indicates
that one of the factors that should be considered in assessing the teaching effectiveness of an instructor for the purposes
reappointment, tenure and promotion is evaluation by students. In order to establish this record, each faculty member will
be evaluated in every section in every semester taught.
PERSONNEL FILES
The college maintains two personnel files for each employee; a personal file and an administrative file. The personal file
includes, but is not limited to, personal information; information relating to the employee’s academic and professional
accomplishments submitted by the employee or placed in the file at his/her request; records generated by the college;
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memoranda of discussion with employee relating to evaluations of professional performance; classroom observation
reports, annual evaluations, student opinion report results, etc.
An individual who wishes to have material placed in his/her personal file should initial the documents and send them to the
Office of Instructional Staff Relations. Materials will not be placed in the personal file until the employee has been given the
opportunity to read the contents and attach any comments he/she may so desire. The employee must initial each document
before being placed in the file as evidence of his/her having read the document. This initialing does not constitute approval
by the employee of the contents of such document. If the employee refuses to initial any document after having been given
an opportunity to read the same, a statement to that effect will be noted on the document.
Employees are encouraged to periodically review the contents of their personal file. Any individual wishing to do so should
call the Office of Instructional Staff Relations for an appointment.
The administrative file contains only materials requested by the college or supplied by the employee in connection with his/
her employment, promotion, or tenure. Documents such as references fall into this category. The administrative file is not
available to the employee but only to committees and individuals responsible for the review and recommendation of the
employee with respect to his/her appointment, reappointment, promotion, or tenure.
GUIDELINES FOR PROMOTIONS
APPOINTMENT TO ASSISTANT PROFESSOR
Any individual who meets the bylaw qualifications for assistant professor, is currently serving as a lecturer or instructor,
and is rated as “Excellent” in position and position related activities and service to the department by the departmental
committee on appointments, may be presented to the College Personnel and Budget Committee for reclassification to the
rank of assistant professor.
PROFESSORIAL TITLES
The labor designee annually distributes to each department chair a list of the eligible candidates for promotion. and the
time line and instructions for making a formal application. Anyone who does not receive this information and yet considers
himself/herself to be eligible should contact the Office of Instructional Staff Relations..
ELIGIBILITY FOR PROMOTION TO PROFESSOR OR ASSOCIATE PROFESSOR
Any associate professor or assistant professor who holds an appropriate doctorate or doctoral equivalency and who has
served three years in rank by the application deadline is eligible to apply for promotion.
PROMOTION PROCESS
During the spring semester, the ad hoc committees for promotion review all applications, personnel files and relevant
materials and interview candidates, elected peers, school deans, the provost and department chairs. In addition, the
committees, at their discretion, may call upon anyone either within or outside of the College to assist in their evaluations.
The committees will forward their reports to the President prior to their being presented to the college P & B late in the spring
semester.
1. A candidate will be considered recommended with a vote of 5-1 or 4-1. That is for a candidate to be considered
recommended there must be a minimum of five positive votes (for a 6 member committee) or four positive votes (from a 5
member committee).
2. In cases where a committee member is a member of the same department as the candidate, the committee member will
recuse him/herself from the interviewing and voting processes. A candidate will then be considered recommended with a
vote of 4-1 or 3-1.
GENERAL GUIDANCE
The criteria used in making personnel recommendations are governed by the Bylaws and policies of the Board of Trustees
of the City University of New York, including the Statement on Academic Personnel Practice of the City University of New
York and the Max-Kahn Memorandum. Nothing in these guidelines should be interpreted as contradicting CUNY Bylaws,
policies, and procedures. The purpose of this section is to summarize guidance to the faculty, both those on personnel
review committees (including departmental appointments committees and peer committees and the College Personnel &
Budget Committee or its subcommittees and ad hoc committees) and those considering or coming up for personnel actions,
on the factors they should take into account in demonstrating and assessing whether the criteria have been met.
Demonstrating professional and collegial behavior is a material factor in the assessment of a candidate’s case. University
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policy provides that the candidate must have demonstrated satisfactory qualities of personality and character, ability to
teach successfully, interest in productive scholarship or creative achievement and willingness to cooperate with others for
the good of the institution.
With respect to longevity and seniority as a factor in promotion, it is not the length of time in rank, but rather the quality of
work since the last promotion that is germane. University policy provides that longevity and seniority alone shall not be
sufficient for promotion.
For the first and second-year reappointments, candidates are expected to have made some progress toward meeting the
requirements for tenure relative to their time of service at the College. For third and subsequent reappointments, candidates
are expected to have made significant progress toward meeting the requirements for tenure relative to their time of service at
the College. The Professional Development Plan, developed by the faculty member and the department chair and reviewed
by the school dean, should provide direction for the way in which the faculty member will fulfill the requirements.
In individual cases, extraordinary performance in one or more areas can sometimes be considered as compensating for
lesser and perceived lesser contributions in another area; however, there must be evidence of contribution in each area.
TEACHING
1. The two formal measures most frequently used in evaluating teaching effectiveness are student evaluations and
departmental peer observations. A Teaching Portfolio is required for promotion and faculty members are strongly
encouraged to include it in the Professional Development Plan. In addition, committees may wish to consider other
evidence relating to a candidate’s success in teaching. Activities that may be presented in making the case for clear
evidence of the individual’s ability and diligence as a teacher (for the granting of tenure), continued effectiveness in
teaching (for promotion to associate professor), or an established reputation for excellence in teaching (for appointment
to full professor), include, but are not limited to, the criteria discussed below:
Developing new and well-received courses and innovative pedagogy (relevant syllabi should be included
in the file). In evaluations for tenure and promotion, a candidate’s instructional material and techniques are
considered to be scholarly work when they incorporate new ideas or scholarly research. Otherwise they are
examined within the criteria of teaching;
n Exhibiting teaching range and vitality by the number and variety of courses taught;
n Participation in a learning community, team-teaching, or other inter-disciplinary collaborations;
n Attending and participating in faculty development programs, especially when these are related to specific
goals for development as a teacher and when the results or outcomes are demonstrable;
n Sponsoring of students for awards, scholarships, student competitions or inclusion of writing in City Tech Writer;
nAdvising for CUNY BA, honors, or independent studies (independent study and honors papers or projects are
to be available in the candidate’s Teaching Portfolio);
n Receiving professional recognition for teaching in the form of awards, professional honors;
n Seeking grants promoting research opportunities for students and addressing student concerns (grant
application/narrative must be in the file);
nAdvising students (beyond major advisors who receive release time for this);
n Participating in the programs offered through the Faculty Commons;
nMentoring and supervision of adjuncts;
n Mentoring students in scholarly, scientific, and professional activities;
n Development of effective techniques for teaching and educational support (results or assessments should be
included);
n
Contributing to publication in pedagogical journals; outreach to other educational institutions; demonstrating the
use of outcomes assessment strategies to measure student learning;
n Creative/innovative use and incorporation of technology in teaching or teaching online; and
n Teaching that supports the initiatives of the College.
n
2.
Department Chairs are encouraged to incorporate factors such as these, when applicable, in annual evaluations as one
way of making them part of the candidate’s personnel file.
3. Factors that might negatively affect a personnel action and suggest that a candidate needs to pay more attention to his/
her teaching are:
n Persistent low student evaluations of teaching (SET) or repeated complaints by students;
n Persistent low student performance;
n Inattention to persistent problems in teaching;
n Being unavailable to students during posted office hours;
n Failure to observe and enforce safe and compliant practice in laboratories;
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A record of coming late to class, leaving early, giving finals early etc. as this is registered in writing to the Chair
or Dean; and
nLate submission of grades, attendance rosters, or other required documentation, or inattention to incomplete grades;
nLack of co-operation meeting departmental scheduling needs.
n
4. Grade reports: To help inform discussion of student evaluation scores of faculty, grade distribution statistics for all
faculty should be available for reference by all personnel review committees.
SCHOLARLY AND PROFESSIONAL GROWTH
1.General Criteria
a. The departments at span City Tech wide variety of disciplines and professional fields. In disciplines where
research/publication are the norm, such research/publication is expected to be related to the candidate’s
field, and make a contribution to scholarship. In the creative, educational, and career fields, as per the CUNY
Bylaws, forms of excellence other than scholarly print publication are recognized. The key factor in evaluating
a candidate’s scholarly and professional growth is review by those in the field or profession from outside the
candidate’s “own immediate academic community” at a degree of rigor comparable to that in peer-reviewed
academic publication.
b. Publications submitted in support of an application are to be in published form (with the exceptions for creative
artists noted above), or in galleys or page proofs. Works not at this stage should not be listed as publications,
but as Works in Progress. (For a journal article, if galleys are not available, an acceptance letter from the editor
of the journal would be acceptable, along with a copy of the text). For non-print works, documentation should
be provided in an appropriate format to ISR.
c.It is recognized that different disciplines have different criteria by which to assess excellence, such as
the role of multiple authorship anmimd the length of articles, or the value and nature of the candidate’s
artistic works. It is the responsibility of the candidate’s Chair, in developing the annual evaluation, to
assess how the candidate’s research and scholarship satisfies criteria of the candidate’s department
and discipline.
d. General criteria for promotion to Associate Professor are stated in the CUNY Bylaws: In addition to the
qualifications required of an Assistant Professor, an Associate Professor must “possess a record of significant
achievement in his/her field or profession, or as a college or university administrator. There shall be evidence that
his/her alertness and intellectual energy are respected outside his/her own immediate academic community.”
e. General criteria for promotion to Full Professor are stated in the CUNY Bylaws: The CUNY Bylaws require of
a Full Professor, a “record of exceptional intellectual, educational, or artistic achievement and an established
reputation for excellence in teaching and scholarship in his/her discipline.” The burden is on the candidate to
demonstrate that excellence by a substantial and ongoing quantity and quality of research/publication.
2. Guidelines for judging scholarship: The burden is on the candidate to demonstrate the significance of her/his
contributions in the PARSE Self-Evaluation section.
a.A scholarly book, based on original research. To assess the quality of the scholarship put forth by the candidate,
the following will serve as guidelines for evaluation:
n
n
n
n
n
n
The topic of the publication is significant to the academic community or the discipline involved.
The research is original and/or the work contains new (original) ideas or significant new interpretations.
The work meets appropriate scholarly standards: surveys the literature, uses serious methodology, contains
complex ideas, moves the field or discipline ahead.
The publisher has a reputation for scholarly publishing and subjects manuscripts to a pre-publication review
process.
While the length of a piece of work is not, by itself, an indication of quality, the burden is on the candidate to
demonstrate that his/her body of work is “substantial.”
Scholarly or professional reviews, citations of work in the discipline, and scholarly funding are several ways of
judging scholarly contribution. If a book has received reviews, either pre- or post-publication, these should be
part of the candidate’s file. Similarly, citations of one’s work may be noted, both in the self-evaluation part of the
PARSE and, if desired, in an addendum to the PARSE called Citations.
If a scholarly funding agency, a government or private grant, or a practitioner group has funded the work, at any
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stage, this should be noted in the candidate’s file.
a. Candidates may demonstrate that they have established a reputation for scholarship, as required by the CUNY
By-laws, in a variety of ways by publications other than a scholarly book. Guidelines regarding quality will be the
same as those asked about a book. For full professor, in terms of quantity, the equivalent of several substantial
scholarly pieces since the last promotion is a general guideline. For associate professor, the expectation is less
demanding. Work considered appropriate in this category might include but not be limited to:
n
n
n
n
n
n
Book chapters;
A co-authored book (The nature of the candidate’s contribution or a description of the collaborative effort should
be clearly stated in the file);
Scholarly articles (substantial articles published in journals in the candidate’s field with a national reputation and
external review process);
Edited books (nature of the editing should be clearly stated and address the questions of originality of conception,
editor’s role in conceptualizing the project, integration of the articles with an introduction, extensive editing, etc.);
Textbooks in the candidate’s field (The appropriate weight given to a textbook can be established through
evidence in the form of either pre- or post-publication reviews attesting to the book’s quality, demonstrated
familiarity with the literature in the field, and/or innovative approaches and/or through a record of adoptions
of the text by significant academic institutions and/or inclusion in major university libraries and/or through
publication of later editions.);
Scholarly and educational grant applications (information on the outcome of the applications, and the narratives
from the application should be included in the file. For applications that were not funded, the candidate may
wish to supply positive reviews);
n
Juried shows, reviewed performances, or awards in professional competitions;
n
Patents;
n
Other evidence of professional or creative work that meet an established standard of professional accomplishment.
Departments are encouraged to articulate standards of professional accomplishment appropriate to their fields.
c. In addition to the above, other evidence of scholarly, professional, or creative achievement might include but not
be limited to:
n
Ongoing presentation of scholarly papers at national and regional meetings in candidate’s field (to be considered,
papers should be included in the file);
n
Editorship of a scholarly or professional journal;
n
Positions as discussant or chair of panel at regional, national or international meetings in the candidate’s field;
n
Papers included in conference proceedings (note if proceedings were refereed);
n
Professional positions in one’s field, i.e. officer of national or regional association;
n
Leadership in training workshops in candidate’s field;
n
Invited talks in candidate’s field (those should be included in file to be considered);
n
Special exhibits organized by the candidate;
n
Organization of scholarly conferences;
n
Research notes, published letters to editors of scholarly journals, reviews, newsletter articles, media
appearances, etc.;
n
n
Instructional material or techniques that incorporate new ideas or scholarly research;
Invited review of grants or scholarly work.
SERVICE
1. Department, College and University service is recognized as important in considering a candidate for promotion to
either Associate or Full Professor, as well as in reappointment and the granting of tenure. The expectation for service
increases as one moves up in the ranks. While candidates for tenure are expected to demonstrate a commitment to
service, candidates for Associate Professor should have an established record of service to the College community and/
or University. Candidates for Full Professor should have established records of continuing and increasingly significant
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service to the College. Significant service to accrediting agencies or to professional organizations related to the
candidate’s discipline or area of professional expertise is given weight. In addition, service to the outside community
related to one’s professional expertise, while not required, is given consideration.
2. It is recognized throughout the College that certain activities and committees take a significant amount of time and
energy and have a substantial impact on the College community. These may include, but are not limited to:
n
Chairing of, and participation in, various ad hoc committees (such as Middle States);
n
Service as Department Chair or College administrator;
n
Participation on the College Curriculum committee and its subcommittees;
n
Obtaining and administering significant institutional grants;
n
Leadership and substantial participation in conferences, colloquia, and symposia held at the College or the
University;
n
Participation on College Council (as department representative or at-large) or on the University Faculty Senate; and
n
Advising of Student Clubs.
SENIOR COLLEGE LABORATORY TECHNICIANS
Promotions within the college laboratory technician series are governed by percentage limitations outlined in the collective
bargaining agreement. Promotions will be entertained on a year-to-year basis as these limitations allow. When promotions
to the rank of senior college laboratory technician are in order, the following criteria will apply:
1. Performance of Duties and Responsibilities (Sustained Excellence Required)
a.
Position as described in a detailed job description submitted with the most recent annual evaluation.
b.
Sustained excellence will be evaluated on the basis of the annual evaluation and the appointments committee
report.
2.Ability to Assume Supervisory/Administrative Functions and/or Perform Highly Technical Functions
(Evidence of organizational ability, initiative, and creativity is required)
3. Professional and Personal Relationships (Sustained Excellence Required)
a. Sustained demonstration of a good rapport and effective communications in working with others including
chairpersons, supervisors, faculty, colleagues, student aides, students, and others in the college community.
b.Knowledge and use of established college policies and procedures.
HIGHER EDUCATION OFFICER SERIES/Reclassification
The collective bargaining agreement does not contain provision for promotions in the higher education series. Under
circumstances in which an individual’s job and level of responsibility changes significantly, the college may recommend
a reclassification to a higher title. Individuals serving in the HEO series may be granted merit increases in recognition of
excellence in performance and/or increased responsibilities.
HEO SCREENING COMMITTEE
The HEO Screening Committee, whose members are named by the President, reviews and recommends salary step
increases, reclassifications, reorganizations, and other personnel actions as may be appropriate for the HEO series.
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HEO LABOR MANAGEMENT COMMITTEE
The HEO Labor Management Committee is charged with hearing specific concerns regarding workload and/or requests for
reclassification from individual employees in the HEO series titles. The committee is composed of two members designated
by the Professional Staff Congress (PSC) and two members designated by the president.
NEGATIVE PRESIDENTIAL RECOMMENDATIONS
When the president determines not to make a recommendation to the Board of Trustees for reappointment or promotion of a
person recommended to him by the College P & B Committee or appropriate vice president or dean, the individual affected
by that decision is notified of both the favorable recommendation and of the president’s decision. The notice will not state
the reasons for the president’s action.
Within ten (10) school days after receipt of this notice, the affected individual may submit to the president a signed request
for a statement of the reasons for the president’s action. Within (10) school days after receipt of the request, the president
will furnish a written statement of his reasons to the employee
DENIAL OF AN APPEAL
In the event that an individual appeals through academic channels a negative decision regarding reappointment, tenure, a
certificate of continuous employment, or promotion, and the appeal is not successful, the individual shall be so notified by
the president or his/her designee in writing.
In keeping with article 9.10 of the collective bargaining agreement, the appellant, within ten school days after receipt of
said notice, may submit to the president a signed request for a statement of reasons for the denial of the appeal. Within
ten school days after receipt of the request, the president shall furnish a written statement of the reason(s) for denial to the
affected employee.
Consistent with Section 20.5 of the Collective Bargaining Agreement, the president’s academic judgment shall not be
reviewable by an arbitrator.
PERSONNEL APPEALS COMMITTEE
The Governance Plan for New York City College of Technology includes a Personnel Appeals Committee, whose function
shall be to review appeals transmitted to it by those who wish to appeal matters relating to instructional staff appointments,
reappointments, certificates of continuous employment, tenure, leaves, promotions and the policies, recommendations and
procedures thereto pertaining, and to advise the president on their disposition. Such appeals may be made either before or
after the president’s decision in these matters.
Appeals may be based on academic criteria, on a question of procedure, or on any other grounds put forward and fully
substantiated by the appellant. New evidence may be introduced as part of an appeal if it was made available to the
appellant after the decision in question was made but pertains to the time period originally under consideration.
COMPOSITION
This committee shall be composed of two tenured associate or full professors from each school and one from the combined
unit composed of the department of continuing education, the library, and the department of enrollment management and
student affairs. One member from each school shall be elected each fall, by members of the instructional staff in the faculty
titles of lecturer, instructor, assistant professor, associate professor and full professor who are eligible to participate in
elections for the college council. No two members of the committee shall be from the same department or unit.
In addition, one member from the HEO series and one member from the CLT series shall be elected every other fall, who
will serve, with vote, only when an appeal has been presented to the personnel appeals committee by a person in the HEO
series or in the CLT series respectively. All persons in the HEO series who are eligible to vote in the elections for college
council shall be eligible to vote for the HEO representative. All persons in the CLT series who are eligible to vote in the
elections for college council shall be eligible to vote for the CLT representative. These representatives from the HEO and
CLT series shall only participate in those actions which involve members of their respective series.
The chairperson of this committee shall be elected from among the membership of the committee by the committee
members each fall, following the election held to fill the vacant seats. Each school/area shall conduct a separate election
for its representatives. Each elected member shall serve for a two-year term.
No member of the personnel appeals committee may serve more than two consecutive terms.
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METHOD OF OPERATION
Any person wishing to file an appeal must notify the chair of the committee in writing within five working days of receipt of
notification of the recommendation in question. The appellant, within five additional working days, must then forward to the
chair of the committee a statement indicating the basis for the appeal together with all supporting evidence. Individuals
appealing a recommendation of non reappointment may be permitted additional time at the discretion of the chair of the
committee.
When the statement of appeal, together with all supporting documentation, is filed with the chair of the committee, all
committee members are so notified and directed to make arrangements to examine the materials in question. After this
examination is completed, a meeting of the committee is scheduled to discuss and assess the merits (or the absence of
merit) of the appeal. Six (6) members of the committee constitute a quorum. Should a vacancy exist on the committee, a
quorum shall be five (5) until such time as a new member is seated. Under no circumstances shall the committee deliberate
with less than five (5) members.
The name of the appellant is presented to the committee by the chair. If, after examination of the documentation, no member
of the committee indicates a need for further review, the matter is closed. The appellant is informed in writing that, after a
full examination of the appeal together with the evidence presented, it is the judgment of the committee that the appeal has
no merit. If, however, at least one member of the committee (other than a member from the department of the appellant)
indicates that the content of the written documentation presents some questions and/or merits further consideration, the
appeal is then reviewed by the full committee. Appearances by the appellant or any other witnesses are at the discretion
of the committee. The written appeal should be shared with any individual who is asked to appear before the committee.
Notice of five working days shall be offered to anyone asked to appear at a hearing of the committee. All further actions by
the committee shall be governed by a simple majority. A committee member who is present but wishes to disqualify himself/
herself shall not be included in the computation of the simple majority.
All discussions by and written reports of the committee must remain confidential.
Final recommendations by the committee shall be advisory to the president and will indicate whether or not the appeal
has merit and will state the basis for this recommendation. In no instance will the committee recommend that a specific
personnel action be taken. A completed report of the recommendations of the personnel appeals committee shall be
submitted to the president of the college no more than thirty working days after such appeal is presented to the committee.
Notice of action taken by the committee shall be transmitted in writing by the chair to the president and to the appellant.
Minority opinions are to be transmitted to the president through the chair of the committee.
The committee members should be informed of the president’s decision via its chairperson.
COMPLAINT, GRIEVANCE AND ARBITRATION PROCEDURES
Article 20 of the Collective Bargaining Agreement outlines in detail the steps that a member of the instructional staff must take
should he/she wish to file a complaint or grievance. The executive director of instructional staff relations is the president’s
designee for labor relations and is the college hearing officer for all such complaints and grievances. In addition, the college
affirmative action officer may investigate any complaints relative to alleged discriminatory practices. www.psc-cuny.org
SALARY SCHEDULES
See the Collective Bargaining Agreement or go to the Professional Staff Congress website at www.psc-cuny.org
WORKLOAD
The normal teaching assignment for faculty is twenty-four hours per academic year. In addition, student advisement,
committee assignments, and other such duties as assigned by the department chair are an integral part of the faculty’s
workload. See section 18.2a of the Collective Bargaining Agreement for specifics.
Effective August 25, 2006, all members of the Instructional Staff assigned as Counselors or to other student personnel
assignments, except those in the Higher Education Officer series, shall have a workweek of thirty (30) hours as assigned.
All other members of the non classroom Instructional Staff, shall have a workweek of thirty five (35) hours as assigned.
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MULTIPLE POSITION REGULATIONS
Full time instructional staff members in the titles of professors, associate professor, assistant professor, instructor or lecturer
must comply with the Board of Trustees’ rules and regulations pertaining to multiple positions. Employees in the HEO and
CLT series are limited in the work they may perform on a multiple position within the university in accordance with university
practice and board resolutions.
Faculty members and college laboratory technicians must receive prior approval from the Departmental Committee on
Appointments for any additional employment either within or outside of the university. HEO series employees must receive
prior approval from their dean or vice president. Prior approval of the president or his designee is required for any individual
planning to teach at any other branch of the university.
The following principles apply:
Employment outside of CUNY is limited to an average of eight hours a week. Overload teaching within the University by
full-time, non-tenured, tenure-track faculty is not permitted. In rare instances, the President or Chancellor can grant special
permission if a full-time, non-tenured, tenure-track faculty member is not currently using contractually mandated reassigned time.
Full-time non-tenure track and tenured faculty may be considered for an overload assignment up to a maximum of eight
classroom contact hours total over the fall and spring semesters. In addition, full-time non-tenure track and tenured faculty
may be considered for additional overload assignments of no more than a total of six classroom contact hours during the
academic year in courses offered during the Winter Session, in courses offered exclusively on Saturdays or Sundays, or in
courses offered as part of on-line degree programs.
Please read the entire text of the Multiple Position Regulation at: http://policy.cuny.edu/manual_of_general_policy/article_v/
policy_5.14/text/#Navigation_Location
ACADEMIC LEAVES
FELLOWSHIP LEAVES
As per Section 25.3 of the collective bargaining agreement Fellowship Leaves will be limited to instructional staff members
of the permanent instructional staff. Tenured members
of the permanent instructional staff, including those holding the title Lecturer with certificates of continuous employment, who
have completed six years of continuous paid full-time service with the University exclusive of non-sabbatical or fellowship
leave, shall be eligible for a fellowship award. Individuals in professorial titles who are on leave from the title Lecturer with
a certificate of continuous employment shall be eligible for a fellowship award. Service shall include service in a school
or college maintained in whole or part with City funds immediately preceding service in a college or institution under the
jurisdiction of the Board of Trustees, provided that credit for such prior service shall not exceed three (3) years.
Applications for a fellowship award may be made for the following purposes:
(a) Research (including study and related travel)
(b) Improvement of teaching
(c) Creative work in literature or the arts
Applications shall also state that the applicant will continue to serve for at least
one year after expiration of the term of his or her leave unless this provision is expressly
waived by the Board of Trustees.
The application in the form of a plan shall be submitted to the appropriate
departmental committee and, if approved, to the college committee on faculty personnel and budget (College P & B). If the
latter committee approves, it shall forward the application to the President with its endorsement. Such endorsement must
state that the work of the department in which the applicant serves can be so arranged as to be carried forward effectively
during the period of the leave, and that the work the applicant intends to do is consonant with the principles of the fellowship
leave. The President shall transmit such application to the Board of Trustees, with his or her own recommendation.
The Board of Trustees will consider the advantage of the applicant as a scholar and teacher to be expected from such a
fellowship award, and the consequent advantage through his or her service to the college. Special consideration shall be
given to those applicants who have not had a sabbatical leave or fellowship in fourteen (14) or more years.
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Applications may be for one of three types of fellowship leaves:
- a full year leave at 80% of the bi-weekly salary rate
- a one-half year leave at 80% of the bi-weekly salary rate
- a one-half year leave at full pay
There is an expectation that there will be a minimum of one half-year leave at full-pay every other year at each college.
Fellowship leaves received by members of the instructional staff who serve in the libraries will be of the same duration as
those of other instructional staff. Members of the instructional staff who serve in libraries will not accrue annual leave during
the period of the fellowship leave
Members of the unit who receive a full-year fellowship leave at one-half pay may, at their option, upon written notice to the
President no later than October 30 or March 30, whichever is applicable, terminate the fellowship leave after one-half year.
SCHOLAR INCENTIVE AWARD
The purpose of the Scholar Incentive Award is to facilitate bona fide and documented scholarly research. Other projects
or proposals (e.g. meeting of degree requirements, study, service outside the University) or reasons (e.g. professional,
career, personal) shall not be considered for these awards. The application must evidence a direct relationship between the
proposed research or creative work and the applicant’s preparation and achievements.
All professors, associate professors, assistant professors, instructors and lecturers who have completed at least one full
year of full time service with the university are eligible to apply.
A Scholar Incentive Award may not be held concurrently with a Fellowship Award. Please consult Article 25 of the Collective
Bargaining Agreement for a more detailed explanation.
LEAVES FOR SPECIAL PURPOSES
Special leaves for personal emergencies of not more than ten working days may be granted with pay by the president at
his discretion.
On the recommendation of the departmental appointments committee, the College P & B Committee and the president, the
board may grant to members of the instructional staff leaves of absence for special purposes such as study, writing, and
research, the carrying out of a creative project or public service of reasonable duration. Such leave shall be without pay.
The board may allow special leaves to be credited as service for retirement purposes. Where the leave is for one year or
longer, it shall not be credited for purposes of increment, except that increment credit may be granted when the president
certifies that the leave is being taken for a project of academic, scholarly or public importance that brings honor and
recognition to the college.
PROFESSIONAL REASSIGNMENTS
Members of the instructional staff assigned to the libraries are entitled to a paid leave not to exceed four weeks during any
year commencing September 1 and ending August 31 (not to exceed five weeks for the purpose of permitting members
of the instructional staff who serve in the libraries to be reassigned for research, scholarly writing, and other recognized
professional activities that enhance their contribution to City University. The reassignments shall be subject to approval by
the Library Appointments Committee.
NEW FACULTY REASSIGNED TIME
Untenured Assistant Professors, untenured Associate Professors and untenured Professors (including those employed as
faculty counselors or as faculty librarians) who receive an initial appointment to a professorial title on or after September 1,
2006 will receive twenty-four (24) contact hours of reassigned time to be used during their first five (5) annual appointments,
in order to engage in scholarly and/or creative activities related to their academic disciplines. Assignment of such reassigned
time will be made by the college pursuant to guidelines designed to encourage scholarship.
For the purpose of calculating the reassigned time to untenured Assistant Professors, untenured Associate Professors and
untenured Professors employed as faculty counselors or as faculty librarians, 12 contact hours shall be equivalent to the
number of clock hours that would be necessary to provide full reassigned time to a faculty counselor or a faculty librarian for
15 weeks. Assignment of such reassigned time will be made by the college pursuant to guidelines designed to encourage
scholarship.
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COLLEGE P & B COMMITTEE LEAVES GUIDELINES FOR LEAVES
The College Personnel and Budget Committee and university guidelines for special leaves of absence are as follows:
a. Leaves of absence without pay will generally be considered only for tenured/certificated members of the instructional
staff, if in the judgment of the appropriate college bodies, a leave for the purposes of study, writing, research, a
creative project or public service of a reasonable duration is requested or for other unusual circumstances that
may be of benefit to the college, the president may recommend such to the Board of Trustees. Under certain
circumstances, the college may also recommend partial leaves at partial pay.
b. Requests for leaves of absence for City University or government service, as well as requests to serve in another
unit of the university will generally be honored. There is a three-year maximum for leaves of this nature, with the
third year granted only with the chancellor’s approval.
The above are to be viewed only as guidelines. It remains the right of the College P & B Committee and/or the
president to deviate from these guidelines relative to any particular request.
ACADEMIC MATTERS
Student Programs
Black Male Initiative
City Tech’s Black Male Initiative (BMI) program is part of a much larger CUNYwide initiative that is geared to increasing
African American and Hispanic male success within the university. For our part, City Tech has designed a coordinated
initiative to attract, retain, and graduate African American and Hispanic male students in the fields of Science, Technology,
Engineering and Mathematics (STEM).
City Tech’s BMI program offers an array of student support services that include: paid research internships, STEM peer
tutoring (Mathematics, Physics, Chemistry, Biology, Mechanical and Electrical Engineering Technology and Architecture),
mentoring, advising, STEM industry/national laboratory exposure, outreach (community) experiences, national and global
research opportunities, career exploration, capstone experiences, graduate school assistance, New York City High school
teaching scholarships, a lending library, and a City Tech campus community of learners who are dedicated to student access
and success in STEM.
Collaborative Pre-College Programs
The following programs are offered in collaboration with public high schools.
These partnership programs are designed to improve student success rates in post-secondary education through awareness
and preparatory courses.
CARPE DIEM
Career and Academic Readiness Pathway for Economic Development and Increased Educational Mobility (CARPE DIEM),
a NYSDOE-funded program, enables City Tech to partner with regional Career and Technical Education High Schools on a
comprehensive, student-centered, pre-college career pathway program designed to bridge the divide between secondary
school programs and postsecondary two-and four-year degree programs and ultimately, the highly competitive workforce of
the 21st Century. This project supports 9th – 12th grade high school students with engaging and relevant college awareness
and academic and career-readiness programs.
College Now
College Now is a comprehensive collaborative of CUNY and the NYC Department of Education designed to bridge secondary
and post-secondary education. City Tech recruits students from designated high schools for enrollment into this College
transition program that offers a variety of preparatory and credit courses.
METAS - TLQP
The Merging Education and Technology for Academic Success - Teacher/Leadership Quality Partnership (METAS-TLQP)
project is a professional development program prepared in conjunction with the NYC Department of Education to support
curriculum development. City Tech has focused on integrating technology into the high school mathematics curriculum.
STEP
Through the Science and Technology Entry Program (STEP), City Tech offers cognitive and affective strategies to high school
students who are interested in the fields of health, science, math and technology, and also to traditionally underrepresented
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populations in STEM (Science, Technology, Engineering and Mathematics) careers. Through a partnership with the Nursing
Department, talented junior and senior high school health science students may participate in a career pathway program
that provides the academic and financial support needed to complete the first semester of the City Tech curriculum prior to
entry as College freshmen.
CUNY LANGUAGE IMMERSION PROGRAM (CLIP)
This program assists new and current CUNY students who are not native English speakers in developing their English skills.
Reading, writing, listening and speaking are integrated into a holistic approach that emphasizes language development. An
internet-ready computer lab is also available for use.
Classes meet daily for 25 hours each week; and daytime and evening classes are offered. There are three class cycles
during the academic year. Eligible students may take the CUNY/ACT exams at the end of any cycle before starting college.
A reasonable fee is charged.
CUE Initiative
Coordinated Undergraduate Education (CUE) is an initiative established in 2004 by the City University of New York as
a means to integrate the many programs CUNY colleges offer their populations. At City Tech, CUE supports a smooth
transition from pre-freshman to college graduate. Students progress through the New Student Center, the Counseling
Services Center, Testing, Freshman Year Program and USIP, and the first year learning communities and continue toward
graduation.
CUNY Bachelor’s Degree Program
Through this program, an academically dedicated and self-directed student may earn a bachelor’s degree in the arts or
sciences. Students who are admitted to the program consult with a faculty advisor in order to plan an individualized area of
concentration appropriate for an identified career goal. Courses may be taken at the other 17 CUNY colleges, including the
Graduate Center. The degree requires 120 credits of which up to 30 credits may be received for non-classroom work such
as a field project or independent study. The City Tech contact for this program is Dr. Effinger-Crichlow.
Honors Scholars Program
Admission to the Honors Scholars Program requires students to complete at least 16 credits with a 3.4 GPA or better.
Honors Scholars work closely in a collaborative community designed to motivate and challenge talented students and to
foster a life-long dedication to learning.
Independent Studies
Independent study is a learning experience that allows for self-directed study relating to an area of academic or professional
experience. Key elements of the course include critical analysis, application or development of ideas and concepts related
to the area of inquiry and guidance by a faculty mentor. An eligible student must have a cumulative GPA of 3.00 or higher,
have earned a minimum of 30 credits*, and have completed an introductory course or sequence in the area of inquiry.
Visit the forms section of the website at http://www.citytech.cuny.edu/students/registrar/forms.shtml and download an
application. In the semester prior to the commencement of the independent study, identify and meet with a faculty mentor
to discuss and formalize the idea. Submit a completed and signed (by faculty mentor and student) application form with
supporting documents to the school dean prior to the registration deadline for the semester of study. Honors Scholars and
students interested in research are encouraged to apply.
Louis Stokes Alliance for Minority Participation (LS-AMP)
LS-AMP is an alliance of 16 City University of New York (CUNY) colleges and the CUNY Graduate Center that work to
substantially increase the number of underrepresented minority students who pursue and graduate with baccalaureate
degrees in science, technology, engineering and mathematics (STEM). Students who participate in LS-AMP research
assistantships during the summer are paid a $4,000 stipend whereas stipend amounts range from $1000-$5000 during the
school year.
Emerging Scholars Program
This program provides stipends for full-time students to serve as undergraduate researchers and assist faculty members
with their research or other scholarly endeavors. Students must be recommended by a faculty member and accepted into
the Freshman Year Program.
FIRST YEAR PROGRAMS
The First Year Summer Program (FYSP) FYSP provides an opportunity for City Tech freshmen to earn a head start toward
their academic success. FYSP is offered to eligible students who have not satisfied their basic skills requirements in reading,
writing, or mathematics. FYSP enables students to address their developmental needs before the Fall semester begins and
participate in an engaging and intensive pre-freshman experience. Day and evening classes are available during June, July
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and August to eligible students and classes are tuition-free. The January Express Program offers similar opportunities to
eligiblestudents between the Fall and Spring semester intersession.
First Year Learning Communities (FYLC) FYLC is offered to first semester City Tech students. Here a student’s adaption to
college life is eased through an educational and social connection between two or more separate courses. This community,
among students and faculty within a cooperative learning experience, fosters student success within a supportive
environment.
COPE Program
The College Opportunity to Prepare for Employment (COPE) Program assists two distinct student groups: those receiving
family assistance and students who have children and need assistance finding employment and adequate childcare. Case
Managers/Employment Specialists are available to assist with job-search, résumé writing, interviewing skills, FREE dress
attire, and all HRA-pertinent forms and procedures. COPE makes referrals to legal aid advocates to ensure that students
receive adequate representation during fair hearings and mandatory disputes resolution (MDR). MetroCards are provided
for the interview(s), upon securing employment and six months thereafter
SEEK
Search for Education and Elevation through Knowledge (SEEK) is a higher education opportunity program designed to
assist eligible students achieve academic success through the provision of personal development, academic and financial
services. Our program provides free counseling, tutoring, a study hall and computer lab, as well as additional financial aid.
Student Services
Student Support Services
The Student Support Services Program (SSSP) addresses the academic/vocational needs of self-identified students with
physical, learning or other disabilities, and those with temporary disabilities due to accidents or interim conditions. Services
include tutorials, testing accommodations, a computer lab with assistive technology, sign language interpreters, and securing
alternate format textbooks. SSSP also provides academic/financial aid/VESID advisement for participants
Student Open Access Computer Labs
The Technology Enhancement Center (TEC) is available to all students of New York City College of Technology. The
main lab is a PC lab, and there is a separate, fully equipped Mac lab adjacent to G600. Most computers in both labs have
multimedia capabilities and Web access. Students also have access to a separate scanner and printers.
The Ursula C. Schwerin Library
City Tech library offers a broad range of information resources to support the varied curricula of the college and its
educational mission. Library holdings include books, periodicals, multimedia materials, and menus in print and electronic
formats. Materials can be located via the library’s website.
Library Department faculty provide comprehensive one-to-one reference service to students and others members of the
college community. In addition, with an information resources instruction program emphasizing information literacy as well
as basic library skills, training in the use of traditional and electronic resources is provided to students in Academic Access
(AA101) and English Composition (EG101) as well as to students in sections of courses in other disciplines.
The library is located on two floors of the Atrium, with entrance on the fourth floor. For more information see:
http://library.citytech.cuny.edu/
Student Wellness Center
The Student Wellness Center offers a wide variety of free and confidential services to all students. The center also provides
an on-site registered nurse and weekly physician consultations.
Counseling
The Counseling Center offers group and individual academic, career, and personal counseling to help students succeed
academically and socially.
Crisis Counseling
Crisis counseling is designed to help students who are experiencing immediate and extreme distress. Fear of failure, or
problems with relationships, family, finances, medical, legal or academics can lead to excessive stress and anxiety. On rare
occasions, students may feel so depressed that they think about hurting themselves or someone else. During these times
their class performance may suffer and they may consider dropping out of college. City Tech crisis counselors are trained
to deal with students under stress.
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Faculty can contact counselors to address student development concerns in the classroom. This might include offering
a student development workshop or offering guidance for a student having difficulties adjusting to college or a course.
Counselors may explore alternative strategies with faculty in addressing student problems and meet with students after a
faculty referral. For more information go to; http://www.citytech.cuny.edu/students/counseling/services.shtml
Veteran’s Services Counseling
The Veterans Support Services Office provides veteran students with information and support to promote educational
success and optimal social well-being. The office collaborates with the Student Veterans Club to facilitate various veteran
related programs and events to build up the student veteran community and to educate the College community
EPortfolio
The ePortfolio project enables students to create professional websites that will contain a number of their academic examples
and learning experiences.
City Tech students create a specific type of ePortfolio called a “Career ePortfolio”. Students are guided through the step-bystep ePortfolio creation process, starting with their professional goals statement and ending with their completed ePortfolio
containing their resume. Students are encouraged to establish connections between coursework and the professional skills
they will need when they graduate and begin searching for a job. Career ePortfolios are also an excellent way for students
to showcase their best work when applying for graduate schools.
Our Children’s Center
Our Children’s Center (OCC) is a Licensed Early Childhood Education Day Care Facility. It provides quality educational
programs for children of New York City College of Technology students in a caring, nurturing environment where parents are
free to visit. The Center accepts Agency for Children Services (ACS) cases. All fees are subsidized.
Placement Office
The Placement Office provides employment opportunities, career development and placement services for students and
graduates. The staff develops and sustains relationships with employers in the private, public and non-profit sectors that
promote job opportunities for students and graduates
Student Policies
Academic Advisement
After testing, but before a student registers for courses, they are assigned a time to meet with an academic adviser to plan
their course of study and choose courses for the next semester. New students are advised in the academic advisement
center, continuing students in their academic departments. Any changes in the courses a student selects must be approved
by the academic adviser, including courses a student wishes to drop or add during the term. Meetings with a departmental
adviser are scheduled through the major department office.
Attendance and Lateness
A student may be absent without penalty for 10% of the number of scheduled class meetings during the semester as follows:
Class Meets
Allowable Absence
1 time/week
2 times/week
3 times/week
2 classes
3 classes
4 classes
Each department and program may specify in writing a different attendance policy for courses with laboratory, clinical or
field work. If the department does not have a written attendance policy concerning courses with laboratory, clinical or field
work, the College policy shall govern.
It is the responsibility of the instructor to keep accurate records of every student’s attendance and to inform each class orally
and in writing of the applicable attendance policy during the first two weeks of class meetings each semester.
1. Excessive Absence
If a student’s class absences exceed the limit established for a given course or component, the instructor will alert the
student that a grade of “WU” may be assigned. If the student withdraws officially from the course, he/she will be assigned a
grade in accordance with the existing withdrawal policy of the College.
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2. Appeals
A student wishing to appeal the excessive absence status and the impending grade should request a meeting with the
chairperson of the department in which the course is offered. The chairperson will consult with the instructor to render a
decision. A student wishing to appeal a “WU” grade may do so through the Committee on Course and Standards.
3. Lateness
Each department will establish a policy regarding student lateness in its courses. Lateness policies are to be announced and
distributed to the faculty by the department chairperson. It is the responsibility of the instructor to keep a record of lateness
and to inform each class orally and in writing of the lateness policy during the first two weeks of class meetings of each
semester.
4. Withdrawal
Each withdrawal can affect a student’s financial aid status. If a student fails to officially withdraw from a course and
simply stops attending, the student will receive a “WU” grade. It will be calculated into the grade point average as a
failing grade. Further information on grades and financial aid eligibility can be obtained from the financial aid office.
For additional information on withdrawals see http://www.citytech.cuny.edu/catalog/docs/catalog11_13.pdf
Assessment Tests
Candidates for freshman admission to an associate program do not have to show they are skills proficient to be admitted.
However, entering students who are not proficient based on the SAT, ACT or Regents tests must take the appropriate CUNY
Assessment Tests. Once enrolled in an associate program, students will be required to take one or more remedial courses
to build their skills in any areas in which they have not met the proficiency requirement. Students usually cannot begin a full
program of college-level work in an associate program until they have achieved proficiency in reading, writing and math.
Candidates for freshman admission to a bachelor’s degree program must show that they are proficient in reading, writing
and math to be admitted. Candidates who are not proficient in one or more skills have several options: 1: Enroll in an
immersion program at the senior college;
2 . Enroll in the necessary remedial courses at a CUNY community college, or in an associates’ program at a comprehensive
college
FERPA
FERPA is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of
Education (Department). 20 U.S.C. § 1232g; 34 CFR Part 99. FERPA applies to all educational agencies and institutions
(e.g., schools) that receive funding under any program administered by the Department.
Once a student reaches 18 years of age or attends a postsecondary institution, he or she becomes an “eligible student,” and
all rights formerly given to parents under FERPA transfer to the student. The eligible student has the right to have access
to his or her education records, the right to seek to have the records amended, the right to have control over the disclosure
of personally identifiable information from the records. For more information see:http://www2.ed.gov/policy/gen/guid/fpco/
ferpa/index.html
Grading
Students must maintain a cumulative grade point average greater than or equal to the following minimums:
Credits Minimum
Attempted Cumulative GPA
0 to 12
12.5 to 24
24.5 or above
1.50
1.75
2.00
Academic Alert
1. Students will be placed on academic alert at the end of a semester if, for the first time during their first 18 attempted
credits/equated credits of coursework, they fail to meet the College’s minimum CUM GPA standard. Academic alert is
provided only once during a student’s college career.
2. Students who meet the College’s minimum CUM GPA standard at the end of the academic alert semester will be removed
from academic alert. 3. Students who do not meet the College’s minimum CUM GPA standard at the end of the academic
alert semester will be placed on academic probation.
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Mid-Semester Grades
At the middle of the semester, all teachers submit a mid-semester evaluation of students enrolled in their classes. These are
not final grades; the purpose is to give students an idea of how they are doing early enough so that they may seek help.
The grades a student could receive are:
P
BL
U
W
SA
NS
RP
WA
*WN
passing, satisfactory progress
borderline, you could pass or fail depending on your work for the rest of the semester
unsatisfactory, you are currently failing and not likely to complete course requirements
official withdrawal, no academic penalty
stopped attending or over-cut class
never attended
relative progress (used only in developmental courses)
administrative withdrawal - you failed to meet immunization and/or Meningococcal Meningitis requirements
administrative withdrawal, never attended (no academic penalty)
Incompletes
An “I” (incomplete) grade is assigned if a student has missed an assignment or final examination, but has been doing
passing work in the course. A student must contact the faculty member, and satisfactorily make up the missing work within
one month from the start of the next semester or the “I” grade will be changed automatically to an “F.”
Appeals
A student who wishes to appeal a final grade must initiate the request by completing the appropriate appeal form available
from the Office of the Registrar and submitting it to the registrar within six months from the first day of the semester following
the one in which the grade was recorded. Appeals may not be initiated after this time period. For the spring semester and
the summer session, the six-month period begins on the first day of the fall semester. For the fall semester, the six month
period begins on the first day of spring semester. The student must first make an effort to resolve the matter with the course
instructor. If the issue cannot be resolved with the instructor, the student should file an official grade appeal form with the
registrar. The student shall then make an appointment with the chairperson/program coordinator within a maximum of
three weeks after speaking with the instructor. The chairperson/coordinator will consult with the instructor to discuss the
grade within one week. The chairperson/coordinator does not have the authority to change the grade. If the issue is not
resolved with the chairperson/coordinator, then the student has the right, within three weeks of meeting with the chairperson/
coordinator, to appeal to the departmental committee elected to resolve the matter. Both the student and instructor must
provide all supporting documentation and may be asked to appear before the committee. Once the committee is convened,
a decision must be made within a maximum of three weeks. If the committee unanimously recommends that a grade change
is in order, then that decision is binding. If not unanimous, then the original final grade remains unchanged
Student Leave of Absence
A leave of absence is official permission to be absent from the College for one or two Semesters allowing the student to be
governed by the same “Statement of Requirements” that was in effect at the time the leave is taken. These leaves may be
granted on the basis of medical (physical, psychological), financial, educational, parental, military or other personal reasons.
http://www.citytech.cuny.edu/students/images/studenthandbook.pdf
Faculty Services
Academic calendar
http://www.citytech.cuny.edu/students/registrar/calendar.shtml
CUNY Portal
The CUNY Portal is the gateway to all things CUNY. The portal provides you with access to such applications as Blackboard,
eSims and CUNYfirst by establishing a single sign-on, with one user ID and and one password. For access go to https://
cunyportal.cuny.edu/cpr/authenticate/portal_login.jsp
Faculty Resource Center
The FRC is a computer lab specifically for faculty use. The lab was designed to provide computer facilities to faculty that do
not have an assigned computer in their departments. It is located near the Amphitheater in AG 37.
Faculty Commons
The Faculty Commons was established as a center for Teaching, Learning, Scholarship and Service. The center coordinates
all professional development, grants and assessment activities of faculty at New York City College of Technology and
operates as a faculty resource and think tank where members collaborate on a variety of projects to shape curriculum,
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pedagogy and assessment. For more information about programs and resources see: http://facultycommons.citytech.cuny.
edu/aboutUs/mission.shtml
Grants
The Office of Sponsored Programs (OSP) helps faculty and administrators compete for and win grants that strengthen the
intellectual climate and improve the learning environment at City Tech. The office provides notices of grant opportunities and
works with faculty and administrators over the life-cycle of a grant – from concept development through close-out. For more
information about resources see: http://facultycommons.citytech.cuny.edu/grantsOffice/go_index.shtml
Institutional Research and Assessment
The mission of the Assessment and Institutional Research (AIR) office is to support efforts to improve the quality of student
learning outcomes through assessment, as well as to collect, analyze, interpret, and disseminate accurate and timely
information on all aspects of the college’s activities in support of institutional planning, decision-making and reporting. For
more information see: http://air.citytech.cuny.edu/air/default.aspx
OpenLab
City Tech’s OpenLab is an open-source digital platform using the open source blogging, publishing, and social networking
platforms WordPress and BuddyPress where students, faculty, and staff can meet to learn, work, and share their ideas. Its
goals are to support teaching and learning, enable connection and collaboration, and strengthen the intellectual and social
life of the college community. Unlike closed online teaching systems, the OpenLab allows classes across the curriculum to
communicate with one another and the world beyond City Tech. Like a lab, it provides a space where faculty and students
can work together, experiment, and innovate. The Open Lab is part of a five-year initiative at City Tech called “A Living
Laboratory: Revitalizing General Education for a 21st-Century College of Technology,” funded by the U. S. Department of
Education under its Strengthening Hispanic-Serving Institutions (HSI) Title V Program. Learn more about the “Living Lab.”
Travel/ Conferences
It is recognized that travel to conferences and professional events is often a necessary part of scholarly development. To
this end the college has set aside funds through the support of the PSC CUNY and administered through the PDAC. to help
support faculty. For more information see: http://facultycommons.citytech.cuny.edu/
The Ursula C. Schwerin Library
City Tech library offers a broad range of information resources to support the varied curricula ofthe college and its educational
mission. Library holdings include books, periodicals, multimedia materials, and menus in print and electronic formats.
Materials can be located via the library’s website.
Library Department faculty provide comprehensive one-to-one reference service to students and others members of the
college community. In addition, with an information resources instruction program emphasizing information literacy as well
as basic library skills, training in the use of traditional and electronic resources is provided to students in Academic Access
(AA101) and English Composition (EG101) as well as to students in sections of courses in other disciplines.
The library is located on two floors of the Atrium, with entrance on the fourth floor. For more information see:
http://library.citytech.cuny.edu/
Faculty Programs
Professional Development Advisory Council (PDAC)
Working under the umbrella of the Faculty Commons, the Professional Development Advisory Council (PDAC) meets as a
faculty resource and think tank where members collaborate on a variety of projects to promote professional development
activities. The PDAC is also responsible for the distribution of travel funding for professional development travel. For more
information see: http://facultycommons.citytech.cuny.edu/achievements/pdac_travelfunds.shtml
Scholar on Campus
The Scholar on Campus Program at New York City College of Technology celebrates the artistic, literary, research, scholarly,
scientific and other achievements of selected members of faculty across the disciplines. Scholar on Campus is a program of
the College’s Professional Development Advisory Council (PDAC). http://www.citytech.cuny.edu/aboutus/achievements.shtml
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GENERAL MATTERS/SERVICES
Administrative Computing Helpdesk
The College Administrative Helpdesk provides phone and technical support for computer and peripherals for campus faculty
and staff. Any work requested from the Helpdesk must be done through the Grouplink ticketing system, which can be
accessed via http://support.citytech.cuny.edu/ehelpdesk-8.2.3/login.jsp
All full time faculty and staff may submit tickets using their campus network login and password. Certain ticket categories
are limited to specific authorized departments. Additional policies and procedures may apply for the completion of specific
types of requests
Annual Financial Disclosure (Public Officer Law)
In accordance with the New York State Joint Commission on Public Ethics (“JCOPE”), faculty members whose salaries are
in excess of $88, 256 are required to file a Financial Disclosure Statement (“FDS”). Notifications will be sent directly to
faculty via their CUNY email account. For more information about this requirement and how exemptions can be obtained
see http://www.cuny.edu/about/administration/offices/la/ethics/financial-disclosure-faculty.html
Benefits
Waiver of Tuition Fees
Full time members of the instructional staff are granted a waiver of tuition fees for undergraduate credit bearing courses
offered by the university in accordance with the procedures for the waiver of undergraduate tuition fees for other groups of
employees.
Six credits per semester during the fall and spring semesters are provided at the graduate level to full time members of the
instructional staff on a space available, no cost basis. There is no provision for summer course work for the professional
staff. For more information see:
http://psc-cuny.org/our-contracts/article-16-temporary-disability-or-parental-leave
Welfare Benefits
The University offers a variety of benefits to meet the retirement and health needs of the instructional staff. Additional
information concerning benefits and copies of the appropriate forms may be secured from the Human Resources office or
website. For the most current list of benefits see: http://www.cuny.edu/about/administration/offices/ohrm/university-benefits/
INSTRUCTIONALSTAFFMANUALspring2009.pdf
Buildings & Grounds
Buildings and Grounds has overall responsibility for keeping College facilities clean and in good repair. B&G staff will set up
campus space for special events. B&G engineers maintain heat, cooling and ventilation systems. The craftspeople on staff
(painters, carpenters, plumbers, maintenance men, laborers and electricians) both keep the physical plant running properly
and perform construction. Given the breadth of responsibility of the office, it is helpful if needed services can be requested
well in advance. The following link will provide you with an on-line request for services form https://cisapps.citytech.cuny.
edu/afm_citytech/
Club Hours
Club hours are scheduled on Thursdays from 12:45 p.m. – 2:15 p.m. This time period is reserved for student and faculty
activities and events.
Children on Campus
The College has an obligation to its students, faculty, staff, and visitors to conduct its operations and maintain its facilities
in a manner consistent with its mission as an institution of higher education. For this reason, young children who are not
registered in the child care center should not be brought to campus.
There may be occasions when brief visits by children may be necessary, but repeated visits by children are not permitted. In
no case, are children permitted in labs, shops, construction/repair sites, or other areas where potential hazards may exist.
Children brought on campus must be directly supervised at all times by their parent or guardian.
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College Learning Centers
The College Learning Centers provide a wide range of academic support to students across the College. Computer facilities,
tutoring assistance and workshops are free to students with validated City Tech IDs. Tutors are available for many subjects
during all open hours. Schedules are regularly posted in the Learning Centers. The centers are located in the Atrium G18
and Voorhees Hall 217.
Grace Gallery
Grace Gallery operates under the direction of the Advertising Design and Graphic Arts department. It features continuing
exhibitions of fine art and design by professional artists and designers, as well as periodic shows of outstanding faculty,
student and alumni work. Grace Gallery is located on the 11th floor of Namm Hall and is open when exhibits are scheduled.
For further information go to: http://www.citytech.cuny.edu/academics/deptsites/adga/gallery/grace/grace.html
Theatreworks
Theatreworks, the resident theatre company at New York City College of Technology, is composed of students, alumni,
faculty/staff and community members. Founded in 1974, Theatreworks has been recognized in media and theater circles for
its commitment to professionalism in performance, technology and the advancement of multi-cultural casting and crews in
plays, musicals, dance and other live events. This unique approach to theatre has given Theatreworks citywide recognition
and an audience from the greater New York area. Theatreworks is now performing in the state-of-the-art Voorhees Theatre.
Theatreworks alumni can be found in the professional theatre, in television and concert venues, and working with many
theatre-related companies in their respective communities. Student technicians receive valuable training by participating in
the lighting, sound, costume, video, publicity and scenery crews for performances each year. For further information about
Theatreworks, contact the Entertainment Technology Department (718) 260-5588
Women’s Center
The Women’s Center serves faculty, staff, alumnae, students. The Center sponsors educational programs and events
that raise awareness of women’s issues and celebrates women’s achievements and provides professional development
programs, initiatives and collaborations with individuals, groups and organizations include lectures, performances, speakers,
workshops and conferences. It is located in the General Building 522.
Dental Hygiene Clinic
The Dental Hygiene Clinic at New York City College of Technology offers a variety of free and/or low-cost dental hygiene
procedures for students, faculty, staff, alumni and community residents. Most services are free to senior citizens age 65 or
over and to City Tech students, faculty and staff with valid IDs.
Students who are studying to be dental hygienists work under the supervision of licensed dental hygienists and dentists to
perform the services the clinic provides.
Patients are required to arrive at the start of the clinic and be prepared to stay seated for at least three hours. For information
or an appointment call 718-260-5074.
Emergency Closings
If it becomes necessary to cancel classes and/or close the college due to severe weather or other emergency situations,
the following measures have been implemented to ensure that all members of the college commu¬nity receive notification:
1. City Tech’s website will have a message on its homepage should closure of the college be necessary. The website of the
college is http://www.citytech.cuny.edu.
2. The following radio/TV stations will broadcast a message regarding the status of the college:
WCBS 880 AM www.wcbs880.com
WFAS 1230 AM or online at www.wfasam.com
WINS 1010 AM www.1010wins.com
103.9 and 106.3 FM or online at www.wfasfm.com
NY1 Time Warner Cable Channel 1 http://ny1.com
WLIB 1190 AM
WADO 1250 AM
WOR 710 FM or online at www.wor710.com
WBLS 107.5 FM
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3. CUNY closings can also be obtained by calling New York City’s 311 information line.
4. If there is any doubt about whether the college will be open on days of severe weather conditions, call the City Tech
general information line at 718-260-5000. A recorded message will be playing as of 5:30 a.m. providing information.
5. A college-wide emergency telephone notification chain incorporating all faculty and staff will also be activated.
Please be advised that if the college is closed, only members of the buildings and grounds emergency crew are expected
to report to work. All other absences will be excused and all but hourly staff will be paid.
Eye Clinic
The Vision Care Technology Eyeglass Clinic at New York City College of Technology offers eye care services to students,
faculty, staff, alumni and community residents. The student optician, under the supervision of a faculty member, will assist
you in the selection of frames and lenses at reduced rates and provide basic eyeglass adjustments and repairs. Eye
examinations (by appointment) are provided at no charge with eyewear purchase. Contact the clinic for details and to make
an appointment. Call 718.260.5295 for an appointment.
Ethics/Gifts
All members of the instructional staff at CUNY are considered state employees and are thereby governed by the Public
Integrity Reform Act of 2011 (PIRA). The act prohibits state employees from accepting gifts. Gifts are defined as anything
of more than a nominal value (cup of coffee, pencil). The definition includes money, service, loans, tickets, flowers, travel,
golf outings, entertainment, hospitality, contributions to charities in your name, things, promises, or forbearance having a
monetary value. An offer to reciprocate does not eliminate or mitigate violations for taking a gift, and penalties of up to
$40,000 plus the value of the gift compensation or benefit may be levied. For information about exclusions see http://www.
cuny.edu/about/administration/offices/la/ethics.html
Faculty Absence
Our goal is to insure that our students do not lose valuable instructional time as a result of the absence of instructors. The
cancellation of classes is a last resort. If you are going to be absent because of an approved event such as a conference,
confer with your chair as to how your class will be covered. In the event of an unanticipated absence such as a health
emergency, please call your chair as soon as you are aware that you will not be in. If the department office is not reachable,
please call the Office of the Dean of your school, or for an evening absence, the Evening Office (718) 260 – 5565.
In the event a class is not covered, every effort should be made to make up lost instructional time. If a make-up class is
scheduled, it must be offered at a time that is suitable for all of the students in the class.
Faculty and Staff Lounge
Located in the Atrium 632, the lounge has been set aside as a space for eating and relaxing. The space can also be used
for approved special events. See http://www.citytech.cuny.edu/adminfinance/reservation.shtml
Health and Safety
Environmental Health and Safety provides services to the NYCCT community in the areas of environmental and occupational
hygiene, laboratory safety, accident prevention, health and safety information, training services, as well as environmental
management. This office is the liaison with government agencies involved in environmental and/or occupational health and
safety. Some offices include the NYS Departments of: Labor (PESH Office); Health; Environmental Conservation; and NYC
Departments of: Health; Fire; Environmental Protection. The office is also responsible for the development and effective
implementation of CUNY’s Environmental Health and Safety policies. For additional information go to http://www.citytech.
cuny.edu/adminfinance/ehs/ehs_index.shtml
Identification
Every Instructional staff member must carry a validated identification (ID) card at all times. They are expected to present
their ID card at the entrance to every City Tech facility. A City Tech ID is used for library services as well as for identification
when picking up checks from the Bursar. If you misplace or lose your card, contact the Office of Public Safety.
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Jury Duty
A faculty member who receives a subpoena for jury duty during a semester should seek a postponement. A personal
appearance at the court can insure that your postponement will be granted, and that you are called during a period that does
not interfere with the college’s or your personal schedule.
Unless the employee uses annual leave or compensatory time balances to cover the period of jury service, the employee
is only entitled to state reimbursement for travel expenses. Instructional staff who have served during their normally
programmed hours must submit proof of their service along with their pink card on the monthly attendance statement.
Food Services
The college operates two cafeterias: One on the first floor of the Namm Building and one on the second floor of the Voorhees
Building. Full food service is available in both locations. During non-operational hours, foods and cold drinks are available
from vending machines in the cafeteria and at strategic locations throughout the campus.
Janet Lefler Dining Room
The dining room operates as one of the laboratory components of the Hospitality Management Department’s curriculum.
Students rotate through dining room service to learn the responsibilities associated with planning, production and evaluation
of dining room service. Students, faculty and staff are invited to participate in this unique laboratory for lunch or dinner on
a limited basis.
LEAVES/NON-ACADEMIC
Temporary Disability Leave
Temporary disability is defined as any temporary physical or mental incapacity of health including pregnancy, complications
of pregnancy and childbirth. Instructional staff members accrue twenty days of temporary disability leave per year, cumulative
to a maximum of one hundred and sixty days.
An employee who is absent from duty because of a temporary disability must promptly inform his/her chair/supervisor,
who in turn will inform the labor designee or director of human resources of the nature of the disability and of the probable
duration of the absence.
Any individual absent in excess of five (5) working calendar days exclusive of holidays is required to submit medical
documentation of the disability and a projection of its duration. Before returning to the college, the absentee
must also present a statement from his/her physician certifying that he/she is fully capable of returning to work.
See: http://www.psc-cuny.org/our-contracts/article-16-temporary-disability-or-parental-leave
Family Medical Leave (FMLA)
Full time instructional staff who have worked at the college for at least twelve (12) months are eligible for FMLA leave up
to a maximum of 12 weeks. Both paid and unpaid FMLA leave will be counted collectively in determining the entitlement.
FMLA leave will be granted for the following purposes:
1. For the birth of a child, and to care for the newborn child
2. For placement with the employee of a child for adoption or foster care
3. To care for the employee’s spouse, domestic partner, son, daughter or parent with a serious health condition, and
4. Because of a serious health condition that makes the employee unable to perform the essential functions of
this/her job.
All requests for FMLA leave are made in writing through the college’s director of human resources. Forms can be obtained
in from the Office of Human Resources, or the Human Resource website. For more detailed information please contact the
Office of Human Resources.
Paid Parental Leave
The 2007-2010 PSC agreement with CUNY established a fund to pay for a parental leave benefit for up to eight weeks
leave for full-time instructional staff (both faculty and professional staff) – mother and/or father and/or domestic partner
– employed by CUNY and on a continuous leave of absence to care for a newborn under one year of age or for a newly
adopted child up to five years of age.
The employee is required to give notice of his/her intent to take Paid Parental Leave by filing an application form at least
90 days prior to the expected due date of the baby or 90 days prior to the expected placement of the child with his/her
adoptive parents; in the event that the adoption placement is not known 90 days in advance, the application must be filed
as soon as the placement date is known to the parent. The employee must file the application form with the Director of
Human Resources, after obtaining the signature of her/his department chair or unit head. As with other paid leaves, the
period the employee is on paid parental leave will count as service For more details see: http://psc-cuny.org/our-benefits/
paid-parental-leave-agreement
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Childcare Leave
Special leaves for the purpose of caring for a newborn infant shall be granted to a member of the Instructional Staff upon
notification to the President and application for such leave, provided the applicant has legal responsibility for the care and/
or support of said child. Such leave shall, insofar as it is practicable, begin on February 1 or September 1 unless the date
of the birth of the child is such as to render these times inappropriate. The duration of the leave shall ordinarily be for one
full semester. In exceptional cases, the President may terminate such leave during the college term, provided there is an
appropriate opening in which the applicant’s service may be utilized. An extension of such leave shall be permitted on
request for a period not in excess of one year from the end of the original leave. No further extension shall be permitted.
Leaves for the purpose of caring for a newborn infant shall be granted without pay during the period of the leave, including
the vacation period concomitant to the leave. If the leave is for one semester only, the loss of paid vacation shall be for one
month only. If the leave is for two semesters, both months of vacation shall be without pay. If the duration of the leave is
less than one calendar year, it shall be credited toward salary increments; if it is one calendar year or more, it shall not be
credited toward salary increments.
When the service of a member of the Instructional Staff is interrupted by reason of absence on a leave for the purpose
of caring for a newborn infant, the period of creditable service immediately preceding such absence shall be counted in
computing the years of service required for the granting of tenure, a certificate of continuous employment, or for a certificate
of continual administrative service in a Higher Education Officer series title.
The forms for requesting a childcare leave may be obtained from the Office of Instructional Staff Relations or the ISR
website. For more information see http://psc-cuny.org/our-contracts/article-16-temporary-disability-or-parental-leave
Annual Leave
The period of annual leave for full-time teaching members of the faculty shall be from the day subsequent to the spring
commencement of each college until the third day, excluding Saturday and Sunday, preceding the thirtieth of August that
follows such commencement, or an equivalent consecutive period.
For persons employed full-time in the College Laboratory Technician title series, the HEO title series, and the Business
Manager title series prior to January 1, 1988, and all persons employed as Research Associates there shall be 25 work days
per year of annual leave.
Persons employed full-time in the College Laboratory Technician title series, the HEO title series, and as Research Assistants
on or after January 1, 1988, shall accrue annual leave at the following rates:
During the 1st year of service 15 days
During the 2nd through 11th year 15 days plus one additional day for each year of service and thereafter of service to a
maximum of 25 days
For members of the instructional staff who, prior to January 1, 1988, are employed full-time as Librarians or in the Registrar
series and who continue to be employed as Librarians or in the Registrar series there shall be 30 work days of annual leave.
Members of the instructional staff who are employed full-time as Librarians on or after January 1, 1988 shall accrue annual
leave at the following rates:
During the 1st year of service 20 days
During the 2nd through 11th year 20 days plus one additional day for each year of service and thereafter of service to a
maximum of 30 days
For instructional staff members who, prior to September 1,1998 were appointed or assigned full-time as Counselors or
to other student personnel assignments, except those in the Higher Education Officer series, the period of annual leave
shall be from the day subsequent to the Spring commencement of each college until the thirtieth of August following such
commencement or an equivalent consecutive period.
Effective August 25, 2006, for instructional staff members who, prior to September 1, 1998 were appointed or assigned
full-time as Counselors or to other student personnel assignments, except those in the Higher Education Officer series,
the period of annual leave shall be from the day subsequent to the spring commencement of each college until the third
day, excluding Saturday and Sunday, preceding the thirtieth of August that follows such commencement, or an equivalent
consecutive period.
Members of the instructional staff who are appointed or assigned full-time as Counselors or to other student personnel
assignments on or after September 1, 1998, except those in the Higher Education Officer series, shall accrue annual leave
at the following rates:
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During the 1st year of service 20 days
During the 2nd through 11th year 20 days plus one additional day for each year of service and thereafter of service to a
maximum of 30 days
Effective August 25, 2006, instructional staff members who, on or after September 1, 1998, were appointed or assigned fulltime as Counselors or to other student personnel assignments, except those in the Higher Education Officer series, will have
the same number of annual leave days as instructional staff members appointed or assigned full-time as Counselors or to
other student personnel assignments prior to September 1, 1998. The period of annual leave for such employees shall be
from the day subsequent to the spring commencement of each college until the third day, excluding Saturday and Sunday,
preceding the thirtieth of August that follows such commencement or, in the discretion of the college, shall be scheduled in
no less than four-week periods, except for the last of such periods, which shall consist of the remaining number of days of
annual leave. The number of annual leave days shall be equivalent to the number of days, excluding Saturdays, Sundays
and legal holidays, between the day after the spring commencement of the college until the third day, excluding Saturday
and Sunday, preceding the thirtieth of August that follows such commencement.
For members of the non-teaching instructional staff, requests for the use of accrued annual leave must be made in advance.
Supervisors will make every effort to comply with such requests.
Bereavement Leave
An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of
the employee’s immediate family.
Immediate family shall be defined as spouse; natural, foster, or step parent; grandchild; mother-in-law; father-in-law; natural,
foster, or step brother; natural, foster, or step sister, natural, foster, or step child or any relative residing in the same
household and effective January 1, 2004, the Domestic Partner of the employee and a child or parent of the Domestic
Partner or any other relative of the domestic partner living in the same household.
Purchasing
Senior administrators are responsible for approving requisitions for supplies, equipment and services necessary to support
operations. Only the Purchasing Department is authorized to issue orders and enter into contracts and agreements with
vendors. If your department chair has authorized you to make a purchase and you require additional information, please
contact the Purchasing Department at purchasing@citytech.cuny.edu, or by phone at (718) 473-8960.
UNIVERSITY POLICIES
The Manual of General Policy was created to provide an easy to use reference manual for the policies that govern the
University. The link to the Manual of General Policy is:
http://policy.cuny.edu/manual_of_general_policy/#Navigation_Location
You can also access frequently sought federal, New York State, CUNY and City Tech policies at: http://www.citytech.cuny.
edu/aboutus/collegePolicies.shtml