Our mission is to analyze funding sources and oversee funds allocated to the College by
the Central Administration in order to meet the needs of the programs, activities,
departments and offices of the college. Our roles and responsibilities are to provide expert
financial consultation and analysis, accurate and useful analytical reports, and to provide
excellent customer service to the college community.
Core Activities and Performance
Core Activity
Key PI
Indicators
Submission of the Financial Plan
Timely Submission
Yes
Preparation of PSC / Non PSC Collective
Bargaining Inquiries
Preparation of PSC / Non PSC Collective Bargaining Inquiries
yes
Preparation of the Technical Budget Request Accuracy in projection of increment
yes
Preparation of a Monthly Financial Report
distributed to the college community
Timely / accurate submission of Reports
yes
Preparation of Budget Book (templates) for
distribution to the Cabinet
Timely /accuracy submission of Reports
yes
Lining out by expense codes in FIS:
College, Tech Fee and ACE budgets in
accordance with approved budgets.
Accuracy in imputing
yes
Preparation of monthly ACE reports including Timely /accuracy submission of Reports and accuracy in
projections of ACE’s revenue target to the
projecting revenue target.
University
yes
Preparation of documentation to the
University depositing Research Foundation
reimbursements
Timely submission of deposits
yes
Preparation of documentation forwarding all
Legislative items to QCC
Auxiliary/Association
Timely submission of transfers
yes
Preparation of First, Second, Third & Fourth
Quarter recaps in order to track and monitor
expenditures and allocation
Ensuring a balanced budget.
yes
Input into CUNYFirst Preliminary Budget
Information for FY 2011
Timely/accuracy of submission
yes
Preparation of adjunct (including Regents
Prep/CLIP) expenditures by teaching/non
teaching, stipends, and one time payments
for each payroll
Accuracy of information
yes
Reconciliation of College wide budget
transfers between expense codes using a
budget movement journal
Accuracy of information & accurate reconciliation
yes
Monitoring of Special Allocations: College
Discovery, Language Immersion Program,
CCGIP Grants, Mental Health Initiative,
Disabled Students, College NOW and ASAP
Accuracy of information & timely submission
yes
Department-Sponsored Staff Development Activities
Activity Type
Topic
Date
Total
NACUBO Conference Financial
7/26/2010
1
NACUBO Conference Financial
11/18/2010
1
organized
Professional Achievements and Activities of Individual Staff
Achievement Type
Other
First Name
Last Name
Achievement
Semester
Changes in Department within Last Year
Change Type
Change
Reason
Semester
Assessment and Evaluation
KPI
Target Outcome
Actual Outcome
Action Plan
Status
Projections of PS
Expenditures
Accuracy of projections
+/- 3%
Reconciled between
Continuing
M152V Report and
Charms Reports. Will
reconcile between M152V
report and L1 Transfile
instead.
Accuracy of OTPS
Accuracy of expenditures
expenditures at year
end.
+/- 5%
Downloading 019 open
Continuing
encumbrance report,
providing spreadsheets
to account for set asides
expenditures, tracking
each purchase order
through payment phase,
tracking release of funds
and minimizing the risk
to the College for the
following fiscal year
Accuracy of Mop
Accuracy of MOP/expense
Codes/expense
code usage.
codes utilized in e
procurement / direct
payment vouchers
100% accuracy in utilization of
codes (both MOP Codes &
Expense Codes)
Following up with
Continuing
Purchasing/Accounting to
ensure proper utilization
of expense codes.
Purchasing to double
check expense codes and
Accounting to make the
journal transfers to
correct expense codes.
Assessment Plan
Core Activity
KPI
Target Outcome
Plan
Familiarization of CUNY
First
Accuracy of imputing and,
reporting functions
100% utilization of familiarity with
CUNY First
Attending training sessions,
collaboration with the Budget
Office personnel. Budget
Office Liaison