Step‐By‐Step Guide – Applicant Screening  Create the Applicant Screen

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Create

 

the

 

Applicant

 

Screen

 

PeopleSoft

 

Recruiting

 

Solutions

 

8.9

 

Step

By

Step

 

Guide

 

 

Applicant

 

Screening

 

1.

On   the   Job   Opening   details   page,   click  

Load   from   Question   Sets  

2.

Select   both   the   OID   Requirements  

Questions   and   the   appropriate   question  

  set   for   your   department.

 

 

Press    

 

Note:   OID   Requirements   Questions   are   mandatory   and   must   be   selected,   however,   only   your   specific   departmental  

 

  screening   questions   will   be   used   in   the   final   screening.

 

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Once   you   have   selected   the   question   sets,   the   individual   questions   will   appear   on   the  

  job   opening   details   page.

 

 

3.

Click   on   the   Applicant   Screening   link   to   assign   the   screening   percentage   and   points   for   your   applicant   pool.

 

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4.

On   the   Job   Opening   Screening   Criteria   page,   enter   the   ‘ Percent   Needed   to  

Pass’.

   It   currently   defaults   to   70  

  percent.

 

 

 

Note:   The   percent   should   be   a   value   between   0   and   100.

 

 

 

 

Check ‐ off   the   box   next   to   the   ‘ Use   Raw  

Points’ .

   This   field   defaults   with   the   box  

  checked.

 

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5.

Under   the   Screening   Requirements  

Section,   in   the   Use   in   Screening   column   ,   check   only   the   boxes   that   apply   to   the   specific   job   opening.

  

 

Note:      Do   not   check ‐ off   the   Basic  

Requirement   and   Basic   Education  

  questions.

 

 

6.

Assign   the   “Points”   for   each   question.

  The   points   can   be   consistent   for   each   question   or   can   vary   by   question.

 

 

 

Note:   The   points   must   add   up   to   100.

 

 

7.

Press     

 

 

 

Continue   with   the   job   opening   steps   to   save   and   submit   the   new   job   opening   for   approval   and   posting.

 

4  

 

 

 

Run

 

the

 

Applicant

 

Screen

 

1.

While   on   the   Manage   Applicant   page,   click   Screen   Applicants.

 

 

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2.

Select   Applicant   Screening   from   the   drop ‐

 

  down   menu.

 

3.

 

Click    

 

 

 

4.

Click   on   the   refresh   button:    

Note:   You   can   continue   to   click   refresh   periodically   to   update   the   page.

   Once   the   screen   has   finished   processing,   the   date   and   time   will   appear   under   the   Last   Run   Date   field   below.

 

 

 

5.

The   Last   Run   Date   field   will   be   blank   unless   the   screen   has   been   previously   run.

   Each   time   it   is   run,   the   Date   will   update   and   be   visible.

 

6.

Click    on   View   Screening   Results   link   once   the   screen   has   completed.

 

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7.

The   View   Sceening   Results   page   displays   the   applicant   percent   Score   along   with   Points   and  

 

Status .

 

 

8.

To   view   an   applicants   answers   to   the   screening   questions,   click   ont   the   score   percentage ,  

 

  then   on   the   subsequent   page,   click   View  

Questionnaire   Results.

 

9.

If   you   choose   to   work   with   the   screening   results   in    Microsoft   Excel   format,   click   on   the  

  download   icon     to   export   the   screening   results   to   Microsoft   Excel.

  

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Apply screening results? (18177,64)

 

 

 

10.

   If   you   are   satisfied   with   the   results,   click   the   Apply  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Button.

   s creened   applicants.

 

  to   update   the   status   of   the  

 

 

A   confirmation   will   appear   to   confirm   that   you   want   the   Disposition   Status   to   update   for   all   screened   applicants.

   When   setting   up   the   screening,   the   user  

 

 

  determines   what   the   status   will   be.

 

(Example   –   Passed=   030   –   Screen   or   Failed=   110  ‐ 

Reject)  

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Screening results will be applied to all screened applicants.

This will update the Job Opening disposition for each screened applicant. Select OK to continue or Cancel to abort.

 

 

 

11.

  Click   OK   to   update   the   disposition.

 

 

 

 

 

12.

   The   updated   disposition   status   will   be   reflected   on   the   Manage   Applicant   Page.

 

 

 

 

 

 

 

Each   time   the   Applicant   Screen   has   been   run,   the   Manage   Applicant   page   will   display   the   Screen   %   values   and   the   disposition   status,   as   indicated   in   the   picture   below.

 

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