2014 CACFP Refresher Training
Building Healthy Bodies and
Healthy Minds
Getting Ready for Your
Management Evaluation (ME)
These are the steps the OCN recommends for
your center to be ready for your review:
– Read your letter
– Inform Staff
Getting Organized for your ME
– Free and Reduced
Applications/with a master
list
– Enrollment forms
– Infant notification
reminder/infant daily menus
– Monthly attendance
– Meal counts
– Menus/CN labels for any
processed food items
– Special dietary needs forms if
applicable
– Monthly receipts for CACFP,
allowable food and non food
purchases, labor costs. Any
documentation used to back up
claim
– Annual training documentation
– Site Monitoring if applicable
– Price comparison form
Financial Responsibilities
What is VCA?
Viable, Capable, and Accountable
– Viable
– Capable
– Accountable
Financial Responsibilities Cont.
• How do you determine Average Daily
Attendance?
– Divide the highest number of meals served during
the month by the number of operating days.
– Round all fractions up to the next whole number
for ADA.
Claim Accountability Cont.
• How many meals is a child care center allowed
to claim per child/per day?
– Three (Two meals and a snack or two snacks and
a meal)
– What if the center serves more than three meals a
day to a child?
– How is the center to document this process
correctly?
Extended Version POS
Multi-Site Responsibilities
• Three reviews are required to be completed
each fiscal year.
• At least two of these visits are required to be
unannounced, while one of these visits needs
to be during a meal service.
• New sites will need reviewed within the first
four weeks of program operation.
Multi-Site Responsibilities Cont.
• No more than six months can elapse between
visits.
• No more than nine months can elapse
between a site that has had two previous
visits.
• Multi-site sponsors need to use form
developed by OCN.
Multi-Site Monitoring Form
Annual CACFP Responsibilities
• All Sponsors are required to train their staff
annually on CACFP duties and document on
form provided by OCN.
Annual Training Documentation
• All child care centers are required to update
their enrollments annually.
• All sponsors are required to complete the
“Price Comparison” form annually.
Competitive Pricing Form
Annual CACFP Responsibilities Cont.
• What are the two most important annual
responsibilities a sponsor is required to do?
– 2014-2015 CACFP Renewal Application
– Update 2014-2015 Free and Reduced Price Meals
Family Application
2014-2015 Free Reduced App
Civil Rights Obligations
• New Non-Discrimination Statement
• "Justice for All" Poster
• "Building for the Future Flyer“
• "WIC Flyer"
After School “At Risk” Programs
• What is the After School “At Risk” Program?
• How are sites qualified to be “At Risk”?
• What meals can be claimed under the “At
Risk” Program?
• When can you claim “At Risk” meals ?
Farm to Child Care
What is “Farm to Child Care”?
• How can a center utilize their local farmer’s
market?
• What is the process for purchasing local
produce for your center?
Meal Pattern Issues
• New Grains/Breads Sheet
Grains/Breads Sheet
• Crediting Foods
Crediting Foods Handbook
• Electronic Production Records
Special Dietary Needs
What is a special diet?
Special Dietary Needs Medical Statement
Who may receive a special diet?
• When is the form required to be filled out?
• Who needs to fill out the form?
• What is the difference between a special
dietary need and request for religious
reasons?
Negotiating Pre-K Contracts
Any Questions?
West Virginia Department of Education
Office of Child Nutrition
Building 6, Room 248
1900 Kanawha Boulevard, East
Charleston, West Virginia 25305-0330
(304) 558-2708
http://wvde.state.wv.us/nutrition/