How to Submit a NSLP Claim on ACES using the Primero Upload:
Step 1: Create your monthly reimbursement claim on PrimeroEdge.
Step 2: Choose Export
Step 2: Login into ACES at http://wveis.k12.wv.us/cnp/
Step 3: Click the word "Claim" on the left menu bar and click "Claim Upload"
Step 4: Choose the correct program year. (The months of July – December it will always be the following year.
For example July 2011 is the 2012 program year)
Step 4: Browse and select for the ClaimExport_Month_Year.txt file then click "Upload" then click "Finish"
Step 5. Click "Claim Entry" on the left menu bar.
Step 6: If the claim month say "Not Processed" then it is waiting for WVDE to process the claim. If it says
"Errors" then you must address the claim errors before it will be paid. You may click the Claim Month link and
the Recap link to navigate to the monthly invoice screen. This screen contains meal reimbursement totals.
Step 7: If the claim status is "Errors" then you must address the errors before the claim is submitted. If the
error is due to meal counts exceeding attendance factor, then navigate back to the Site Claim Form and click
the "Edit Check Documentation On File: " box and then the Submit button. If the errors are still not addressed
you will need to check you data for accuracy.
Claim Status Defined:
Errors - This claim has error to address and has not been submitted
Not Processed - This claim has not been batched for payment by WVDE.
Processed - This claim has been batched for payment by WVDE
Paid - This claim has been paid. Click the word "Paid" for warrant date and number