PRINCIPAL/LEAD TEACHER MEETING MINUTES
DECEMBER 7-9, 2011
MORGANTOWN, WV
December 7, 2011 – Juvenile Principals
Participants:
Keith James
Rhonda Mahan
Fran Warsing
Jared Hughes
Kari Rice
Lisa Hoskins
Duane Maxey
Jacob Green
Bobby Buckland
Gary Wingrove
Row Harman
Pam Abston
Kellie Tetrick
Rebecca Derenge
John Marra
Matt Kittle
Bill DesRochers
Chuck Carr
Greg Curry
Joe Michael
J. P. Tenney
Ron Whetzel
Lyn Guy
Phyllis Veith
Dewayne Duncan
Kent Moreno
OIEP
OIEP
OIEP
OIEP
OIEP
Pressley Ridge @ White Oak
OIEP
OIEP
Beckley Center
OIEP
Anthony Correctional
Pressley Ridge @ Grant Gardens
OIEP
OIEP
Board of Child Care
Academy Programs
Barboursville School
WVIHY
Denmar Correctional/Gene Spadaro
Rubenstein Center
Elkins Mountain
Burlington Center
Davis Stuart
WVIHY
OIEP
Potomac Center
Fran introduced Phyllis Veith who is the new principal at the WV Industrial Home for
Youth.
Make sure you are providing education to students in isolation. Let Fran know if the
facility gives you problems with this.
Truancy charges – not at DJS facility – Student not coming to class and host agency is
not making them go to class – file truancy charge against student. Make sure we are
doing everything we can to see that students go to class.
WIN – We will be using WIN at all juvenile facilities (Not Denmar and Anthony). Please
send one person to this training, the materials are excellent and they are free to us,
being paid by Perkins grant. This program helps students with academic skills and
CTE. This will replace Career Scope, as it is very outdated. This program will help
students identify vocational abilities. Think about someone at your facility that can be
the school manager for this project. There are two trainings, one on January 11 and
one on 12, morning and afternoon each day. This is ready for us to use now. The
person who administers WIN cannot be the same person as who gives the Work Keys
in your school. Send the name of your representative to Gary so he can set up in
system.
Virtual school/credit recovery – Our usage and number of completers are the best in the
state. We are still having problems with students returning to public school and not
allowing them to finish, this problem is getting the attention at the department and they
are taking notice.
Students need to complete cyber bulling section on Tech Steps. Laptops, ipads, and
mobile devices will need to have internet filtering installed.
We are currently under the state’s Acceptable Use Policy, the department is working on
new requirements. As soon as Gary can review, he will update our AUP policy.
New Generation English/Language Arts Standards - OIEP was to send 2 people.
Opened to all - time and place will be told later. This can be rolled out as soon as you
are trained. The same will be true for the math.
Special Education Updates – At the November 1st meeting, members were given a
resource manual with updates on IEPs, Medicaid, WVEIS, and transition. As of
December 2nd our information in WVEIS was accurate and has been entered correctly.
Try to keep data clean, run SEA report monthly and other reports to make sure that data
is correct. Keep up on data and don’t wait until time to submit to start cleaning up. Nest
meeting will be talking about monitoring.
Transition – When ARRA funding expired we were able to keep some part time
specialists and make 2 positions full time. We met with transition specialists in October
and we discussed what we can do to help them and how we are going to do it.
Someone in each facility needs to check on students that leaves that facility.
Documents were distributed including responsibilities of transition specialists and a list
of the schools and the Transition Specialists who are assigned to that school. If you
have any questions, contact Kari or Jared.
Our annual Christmas dinner and gift exchange will begin at 6:30 pm.
December 8, 2011 – All principals
Participants:
Keith James
Rhonda Mahan
Kari Rice
Lori Loomis
Fran Warsing
Row Harman
Judy Burkle
Karen Boone
Ernie Gooding
Chris Blake
Lisa Hoskins
Pam Abston
Jared Hughes
Robert Buckland
Gary Wingrove
Mike Shaffer
Jacob Green
Kellie Tetrick
Duane Maxey
John Marra
Marjorie Youngs
Kent Moreno
Matt Kittle
Bill DesRochers
Greg Curry
Joe Michael
J. P. Tenney
Ron Whetzel
Lyn Guy
Phyllis Veith
Dewayne Duncan
Rebecca Derenge
OIEP
OIEP
OIEP
Lakin Correctional
OIEP
Anthony Correctional
St. Marys Correctional
Pruntytown Correctional
Huttonsville Correctional
Mt. Olive Correctional
Pressley Ridge @ White Oak
Pressley Ridge @ Grant Gardens
OIEP
Beckley Center
OIEP
Central Regional Jail
OIEP
OIEP
OIEP
Board of Child Care
Martinsburg Correctional
Potomac Center
Academy Programs
Barboursville School
Denmar Correctional
Rubenstein Center
Elkins Mountain School
Burlington Center
Davis Stuart
WV Industrial Home for Youth
OIEP
OIEP
Our staff development conference this year will be held at the Waterfront in Morgantown
on September 19-21, 2012. A committee has been formed to help plan the conference
as in years past. The first committee meeting will be held in Charleston on January 13.
We will be adding additional members as we get closer for additional planning. With the
new conference area that the Waterfront has, we should have more room for food and
larger sessions.
WVEIS – The December count was on time and accurate. When students leave our
facility, if you know where they went you need to make phone calls in order to drop from
our roll. Janelle works with WVEIS, feel free to call if you have questions or need help.
Work Keys – Work keys is a job skills assessment system measuring real world skills
that employers believe are critical to job success. Work keys will enhance a diploma or
resume. There are three levels for Work keys, gold, silver and bronze. The schedule for
training for new administrators was distributed. When you have students to test send all
paperwork to WVUP. Do not request your tests from ACT. If your student is taking the
WORKKEYS exam as part of a CTE program bill Ron Grimes (has WVEIS number). If
your student is not part of a CTE program bill OIEP.
Accommodations: The supervisors’ manual pages 15-20 cover accommodations. If you
have a student who needs accommodations, consider on a case by case basis.
Consider revising IEPs in the PLEP section to reflect the accommodations a student
needs for Work Keys. If the student has the accommodation of frequent breaks – it is
allowable only if they have extended time. Any questions, call Kellie.
Finance – Time sheets need to be at central office on time, if they are not there by the
deadline it may not get processed until the next pay period. Information was distributed
on recent changes with purchasing.
Information can be requested and provided for on the OIEP list serve as to vendors and
requesting information on vendors that can be used. This will save time, if one facility
was able to order and get bids it will help another facility if ordering a similar item.
Inventory – There should be an inventory tag on every non technology item $1000 or
more in value and on every technology item $250 or more. New items that need a tag
will complete Form A. Instructions on what to do with surplus property, the procedures
and the paperwork necessary to inventory current supplies and dispose of surplus were
discussed and distributed. Please share this information with your staff. The inventory
issue is in the spotlight right now and we want everything to be in order in our facilities.
New fingerprint procedures were discussed and copies of the requirements were
distributed. Beginning January 1, 2012 the state police will no longer process
fingerprints for new employees. Please follow the new procedures whenever you need
to have an employee fingerprinted. Jacob will forward you the power point presentation
with the required information and website to register.
Certification – Teachers are aware that their certifications need to be renewed so
teachers who haven’t done what they were supposed to will be terminated. There is no
excuse for teachers not taking the necessary courses for renewal. We will be sending
out instructions soon on highly qualified.
GED Option – NCCER – Discussion of new rules for NCCER and the Department of
Education as the sponsor was conducted. All of our modules have practical along with
written. There are no accommodations for NCCER. You can teach with
accommodations. Written test is closed book, practical test is designed by teacher
based on competency of the modules. Any questions, please call Keith.
Per our annual review of all policies and procedures, please email Jacob by February
1st anything you need to add or discuss to our policy and procedures manual. We will
be checking the online version to be sure that they are all online. If you think we need
to add a new policy, let Jacob know, we will need to form a committee to revise.
December 9, 2011 – Adult Principals
Participants:
Kari Rice
Rhonda Mahan
Marjorie Youngs
Row Harman
Judy Burkle
Karen Boone
Chris Blake
Jared Hughes
Jacob Green
Mike Shaffer
Greg Curry
Duane Maxey
Ernie Gooding
Lori Loomis
Keith James
Fran Warsing
Dewayne Duncan
Rebecca Derenge
OIEP
OIEP
Martinsburg Correctional
Anthony Correctional
St. Marys Correctional
Pruntytown Correctional
Mt. Olive Correctional
OIEP
OIEP
Central Regional Jail
Denmar Correctional
OIEP
Huttonsville Correctional
Lakin Correctional
OIEP
OIEP
OIEP
OIEP
Parenting Inside Out Program – Information was distributed to be taken back to the
facility to implement. This program is the leading evidence-based parenting program for
criminal justice involved families. During the PIO program parents develop and refine
social interactional skills and citizenship behaviors they can use in all aspects of their
lives and that will help them guide their children toward becoming positive, constructive
adults.
Database – Information has been coming in slowly from some facilities. In March or
April the DOC will have a query from their database showing recidivism based on
education. Keep up information and send to Candi at the Beckley Center.
All should be dong career/job fairs. Mt. Olive needs to plan one. Karen Boone does a
good job with job fairs and will let you know how she goes about it, just email her. If you
get Work Force on board they have a lot of resources that can help you.
New social security procedures will allow inmates to start applying for social security
benefits before they leave the facility. This is DOC’s responsibility, there will be a
designee at each facility. They will also be able to collect SSI as soon as they get out
which is a big plus.
Roundtable discussion of what was going on at each facility and any problems that they
are having was held.
The next principals meeting will be held in Charleston in March.