SCHOOL BOARD OF SAINT LUCIE COUNTY JOB DESCRIPTION
Position No.
Salary Schedule
FLSA
8/10/99
JOB TITLE
Personnel Records
Specialist
JOB GOAL
77330
2J
Non-exempt
Length of Work Year
Date Approved
Date Revised
12 Months
8-26-97
DEPARTMENT
Human Resources
REPORTS TO
Personnel
Administrator
To perform highly responsible clerical and supervisory work in personnel administration. This
position includes responsibility for overall supervision of personnel records, coordination of
procedures for employee payment with other organizational units and supervision of day-to-day
office procedures for personnel services.
QUALIFICATIONS
1.
2.
High school diploma or equivalent.
A minimum of five (5) years of responsible clerical experience, three (3) of which should
have been in an organized personnel program or an equivalent combination of training
and experience.
3.
Knowledge of clerical details; office practices, procedures and methods; and the various
phases of personnel work.
4.
Skilled in the application of modern clerical and administrative techniques and practices
as they apply to personnel administration.
5.
Skills in computer operation.
6.
Ability to perform the essential functions of the position.
DUTIES AND RESPONSIBILITIES:
*1.
To perform non-instructional personnel processing functions.
*2.
To coordinate procedures for payment of non-instructional employees with payroll
department and data processing unit according to adopted salary schedules.
*3.
To coordinate processing procedures for annual reappointment of all employees and
prepare contracts accordingly.
*4.
To prepare personnel recommendations for official board minutes.
*5.
To screen appointments of non-instructional applicants seeking employment or
reemployment regarding required credentials.
*6.
To prepare records and data for microfilming.
*7.
To maintain files of statistical information for research.
*8.
To prepare personnel-related reports as requested.
*9.
To monitor all daily inputs and reports from the manpower control system.
Personnel Records Specialist
Page 2
*10.
To prepare and input in the terminal all pertinent data associated with non-instructional
manpower control job classification.
*11.
To coordinate problem solving between manpower control and other organizational units.
*12.
To interface daily with the instructional personnel records specialist/clerks on matters
relating to manpower control.
13.
To perform assigned tasks in a timely and efficient manner.
14.
To perform assigned tasks with a high standard of quality.
15.
To perform other duties as assigned by the supervisor.
Physical Demand Class - L
*Essential Job Functions