Paper-based Testing (PBT) Flowchart
Appendix 6-A
revised 9/2015
BEFORE TESTING
DAY OF TESTING
DAY OF TESTING (cont.)
Receive passwords for the TASC
sites: ORSS, OAS, & Prism
Using the Secure Material Transmittal
Form, log out the secure test
materials needed for test and move
to a storage cart or container in
testing room (NEVER leave secure
materials unattended)
Account for all secure materials; record
each returned test on Secure Test
Material Distribution Log
Update profile in ORSS
Adult education teacher notifies
examiner that student needs PBT
(does not apply to OIEP)
Student completes selfregistration but DOES NOT
schedule test; for OIEP, a staff
member will register and
schedule students online (refer to
hard copy of registration form
completed by student)
Examiner schedules student in
ORSS (be sure to check the PBT
box)
Prepare answer documents for
each examinee:
Complete the "For Official Use
Only" section of answer
document with Examinee's name,
Form Letter, and UUID
Check students' photo IDs & collect
WV TASC Forms (if did not receive
prior to day of test)
Seat students according to seating
chart
Give students their assigned test
answer documents and provide
directions on how to complete top
section
Students complete Sections
1-5 of the answer document
Give students materials needed for
subtest
Read the test instructions from TASC
Examiner Manual
Post the times for each subtest where
students can see them
Students begin testing
Gather non-secure test materials
needed for test (i.e., erasers,
pencils, colored scratch paper,
calculators, etc.)
Prepare Secure Test Material
Distribution Log
Log in to ORSS/WV TASC Site; enter
barcodes from students' answer
documents
Check students in on ORSS/WV TASC
Site
Constantly monitor student testing
Prepare documentation folder
Set up accommodations (if
applicable)
Create seating chart
Print Test Roster
Give students a 10-minute warning
before end of test
Quickly check test booklets for missing or
ripped pages
Check to make sure answer sheets are
complete; erase any stray marks
Sign answer document after checking
Provide student with DiplomaSender
information
Dismiss examinees only AFTER the
preceding steps have been completed
AFTER TESTING
Prepare answer documents for return to
DRC/CTB:
* Alphabetize by last name
* Complete the Group Information
Sheet (GIS)
* Place completed GIS on top of
answer documents
* Bundle GIS & answer documents
* Place in secure storage area (until
ready to ship);
* If shipping immediately, place
materials in box provided by CTB
* Print shipping label from FedEx (this
will notify FedEx that package needs
picked up)
* Affix shipping label to box
* Place box in designated pick-up area
Put all testing documentation into folder
(labeled with date of test)
* Copy of invoice and test roster being
submitted to RESA
* WV TASC Forms with photo IDs
* Seating chart
* Distribution Log
* Accommodations documentation
In between subtests, collect scratch
paper, etc. & allow a short break (1530 min.)
File documentation folder in a secure
cabinet
After student finishes testing, collect
ALL test materials
Clear memory on all calculators and shred
scratch paper
For more detailed information for paper-based testing, refer to TASC Training Modules 1, 3 & 4.