Washington State Student Services Commission
Winter 2015 Meeting
February 5 & 6, 2015
Skagit Valley Community College
Call to order and Introductions
There are several new members to WSSSC so introduction were made. We also had several WELA
mentees in attendance at the meeting.
AG Office Updates
Dave Stolier
Some updates and changes to VAWA in terms of enforcement:
Bill 5518 proposed substitute bill
5719 creates a task force to work on best practices and report back to the legislature
Dear Colleague states you need to have one primary person identified as the Title IX coordinator
We will compile a list of Title IX coordinators to place on the SBCTC web page.
July 15th is the deadline to have T9/VAWA remedies in place.
Student athletes and conduct
Participation is not a right, you don’t have to go through conduct to remove athletes from playing.
AD can dictate conduct issues of the student athletes. An inquiry was made as to whether scholarships
can be taken away in the middle of the term. Due process can happen in the middle of the term. A
notice must be given as well as an opportunity to be heard. Give formal notice to student if planning to
eliminate scholarship in the middle of the term/year.
This can also apply to other students depending on how it is set up by your institution.
Free speech case in IL regarding student group wanting to disseminate anti-gay flyers. The college
denied group the ability to come and distribute the flyers. Institution cannot make content base
distinction. This will not hold up in court. The antidote to suppression of speech based on content is
oppositional speech.
SB 5686 pertains to adjudicative proceedings
This bill makes every AP have to be done by administrative law judge to formalize the process.
Faith and conscience excused absences. Must have a policy that allows student to get two per year.
Colleges with policies are asked to share with other colleges. There are several examples where our
AAGs have assisted institutions with policies. The link below is the policy that EWU passed and was
largely emulated by the Seattle District. http://cfweb.ewu.edu/policy/PolicyFiles/EWU_403_01.pdf
Policy Consortium
Michael Grubiak
Not all colleges are members of this consortium.
There are approximately 22 member colleges of the consortium.
Consultant is working to create system wide policies. The product will be helpful to all colleges even
those who are not in the consortium.
1
DREAMer debrief
Rosie Rimando
In working with members of the Student Services Commission, a workgroup was formulated to
discuss how the CTCs could address the needs of undocumented students in our system, and to
plan a series of regional trainings for the community and technical colleges to ensure colleges
are prepared to serve the undocumented student population; and, ensure a more consistent
experience for them as they access our resources and opportunities.
These trainings were scheduled and implemented in October of the 2014-2015 academic
calendar. The sites selected for the regional trainings were Yakima Valley Community College,
Skagit Valley College, Bellevue College and Green River College. These host colleges worked in
tandem with SBCTC staff to address logistics and plan program presentation. The planning
committee strongly encouraged that financial aid, admission directors, student leadership staff
and persons responsible for multicultural directors attend these trainings. A regional model was
chosen to defray cost and accommodate lengthy travel from one part of the state to another.
Approximately, 345 staff members attended the trainings. It is important to note that to-date,
approximately 145 attendees (42%) have not paid registration fees for their participation.
The program for these trainings included an overview of the Washington State Real Hope Act,
and what has been learned to date from research conducted by Washington State University.
The Washington State Student Achievement Council presented the current enrollment picture
of undocumented students who have accessed the Washington State Financial Aid System
(WASFA). Lunchtime speakers included legislative sponsors, community advocates and
DREAMer students who are directly affected by current legislation.
As part of the six hour training, DREAMer best practices were presented from selected
community colleges; these practices included educational campus campaigns, campus advisory
development and student leadership development for DREAMer students. With the leadership
and guidance of the Multicultural Student Services Directors Council (MSSDC), practices of staff
engagement were presented; in addition, MSSDC staff presented guidelines of practice for
colleges to foster mutual trust, cultural competency in serving undocumented students,
community and respective colleges. At the conclusion of the trainings host colleges offered an
evaluation for participants. (Included is a synopsis of evaluation responses from these trainings.)
Evaluation Team Summary
With the exception of Bellevue College, each host college and training partners expressed
peripheral concerns to the value and importance of trainings such as these. For example, most
partners were in agreement with the notion that trainings provided great opportunity for our
system to look at our ability to address cultural competency as it pertains to serving diverse
populations. It was noted that community members more often than not do not see college
personnel that are a reflection of their respective community especially critical areas such as
faculty, executive and even frontline staff. Issues such as language barriers between staff and
community are prevalent given the unique characteristics of the DREAMer student population.
Facilitating the needs of DREAMer students provided participating colleges an opportunity to
self-reflect upon their strengths and weaknesses.
2
Looking Ahead
In a debriefing meeting on January 15, several options for next steps were identified:





Plan future regional events for director/dean/VP level staff, or tack a shorter training onto
already-scheduled Council and Commission meetings.
Continue to work with MSSDC council WSAC on new training opportunities.
Note: there is an interest in providing training with/for faculty.
Note: there has been an interest from Jen Whetham's office to provide faculty training in
late March or April.
Look at the idea of providing a larger forum, i.e. state conference, with left over dollars as
seed money.
Provide additional training for those who were not able to attend meeting in October.
WSSSC Topics & Work Plan
VAWA Education & Training – shared resource development
Deb Casey
http://www.councilofpresidents.org/safewacampus.html
Looking at system resources to assist in the meeting the mandates of this issue.
Deb Casey shared Green River’s training handout and VAWA pamphlet. The pamphlet is given to every
student and is included in the student handbook. We previewed 1 of 9 of their training videos.
We need to populate a work group to help shape this issue:
Let us know if there is someone on your campus that might interested in serving on the work group.
Contact Lisa Mayte-Edwards or Joe Holliday.
Best Practices Exchange – August
Competency Based Degree Pilots
Who’s still in?
Financial Literacy
We look at best practices to improve student support and services, but not from a vendor perspective.
SALT will be sending letter to WACTC members.
There is a bill mandating financial literacy at all institutions of higher education
NWAC
What is the relation between NWAC, WACTC and WSSSC? There are communication issues between the
groups.
The NWAC meetings are scheduled on the same dates as the WSSSC meetings.
One interest is about the amount of scholarship that can be offered to out-of-state students.
There is a movement afoot to improve the image of all athletes through attire for those who are
participating in the conference.
We are looking at different ways to improve the communication between NWAC and WSSSC.
Councils & Commissions
What makes a council? What is the purpose of any interest group?
A subgroup considered this questions.
3
Some of the changes include:
Want to have good language around beginning and ending a council.
Councils have cost associated (i.e. travel)
There is nothing in the bylaws to describe purpose of council. The group will create draft language that
is broad and overarching.
Accommodations & Accessibility for Councils/Commissions/Conferences
Move to have WSSSC cover the accessibility and accommodation costs of council meetings for this year
as needed in consultation with executive committee. 15 in favor, 6 opposed, 1 abstention
Motion: Passed
Skagit Valley Welcome and WACTC Updates
Dr. Tom Keegan
Governor budget
Set tone and stage for the proposed budgets to come. Key items: salary increase, 3% year one then
1.8% year 2. Not totally funded. No enrollment or tuition increase.
More apprenticeships on the horizon.
Class size reduction initiative will cost about $6Billion, WACTC will ask legislature to suspend this act.
Allocation Formula
Co-chair Allocation Task force with Dr. David Mitchell from Olympic College.
 Allocation formula reform underway.
 SAI will continue to be in the new formula.
How will allocation formula deal with under enrollment, over enrollment?
The current plan is to get the new allocation formula to SBCTC in June for implementation next year.
This is still up in the air because there are many moving parts in determining the formula.
ctcLink:
Reduce the innovation fund amount to offset the cash flow problem of the next two years.
Colleges will be billed starting July 2015.
WACTC Committee Reports
Education Services
No written report
Technology
No written report
ctcLink Project Update
Lisa Matye Edwards
Bill Belden
Barbara Martin, Project Director
FirstLink Go-Live Update
Readiness Scorecard revealed outstanding items.
Resulted in a “no go” decision for Feb 23 launch date.
Thorough analysis of remaining activities underway.
New go-live date to be announced in mid-February.
Examples of pending items:
4





Testing of faculty workload component
Resolve finding from payroll parallel testing
Finish financial aid go live testing
Perform disaster recovery testing
Finalize and test CEMLIs (e.g. Customizations, Reports, and Interfaces)
Colleges must be able to
Register students, collect tuition, award financial aid, disburse financial aid, process payroll, and
purchase goods.
Paper admission applications will be available at the local level.
PeopleSoft is not perfect, it will come to ADA, but it meets the requirements.
Training for FirstLink
80+ training sessions offered in a 5-week span.
More things will be scheduled before go-live.
Campus Solutions training has included /will include:
SBCTC update
Joe Holliday, Jan Yoshiwara -- SBCTC
Allocation subcommittee
Six presidents on the committee will be recommending an allocation formula.
First brief of formula at February WACTC meeting.
On track to complete by May 2015.
Enrollment Trends
Fall to Fall enroll projected to be -3%.
Enrollment targets are down. The state target will be down by 1%.
The trend may be due to the worker retraining numbers.
Running Start numbers are going up, elearning up by 5%, Basic skills up.
Apprenticeship up 24%.
University system enrollment is on the raise.
Students of color demographic is up 42% compared to same state demographic at 26%
MOA SBCTC and WSAC (See attached)
WACTC Update
Strategic Visioning on Diversity
Chaired by Denise Yochum with three other presidents.
Focused on Faculty and Staff - Looking at the diversity of faculty.
The number of faculty of color have been flat. Several college have been very successful in recruiting
faculty of color: Bellevue, South Seattle, Lake Washington, Highline
Equity Report Presentation available on WSSSC website.
College Spark: Next Round of Higher Education Funding
They are interested in us putting together a proposal for funding as a follow up to AtD.
Want us to focus on the achievement gap specifically on students of color.
SB needs help with determining the topics and would like us to brainstorm some ideas to present to
College Spark.
5
Math Task Force
Handout available on WSSSC website.
Title IV Student Complaint/Program Integrity MOA with WSAC
Memorandum of Agreement on WSSSC website.
Bill Watch
SBCTC Bill Watch List.
Achieving the Dream (AtD) grants will be ending soon. Many colleges will continue for at least one more
year.
Presidents form consortium of both commission to look at best practices that evidence based that can
be scaled up.
Committees & Taskforces
The ASSOCIATION
No written report
Articulation & Transfer
No written report
_______________________________________
Erin Blakeney & Mathew Campbell
Capital Committee
No written report
ARC:
No written report
_Ata Karim
Jack Huls
Kathy Rhodes, N. Seattle; Janis Farmer, Whatcom
Legacy Transcripts
We will have to keep the legacy system for a while because colleges are still using it.
It will cost the system about $1 million a year to keep Legacy live.
ACC
No written report
Data Governance
No written report
eLearning
No written report
Joint Access/JTC
JTC Fall Notes (see attached)
Kristi Wellington-Baker; Steve Quinn, Olympic
Ata Karim & Dave Paul
Bob Morbacher
_Alison Stevens & Marci Myer
6
Disability & Technology
(See attached report)
Task force recommendation and feedback will be sent to WSSSC from Deb Casey.
Math & Common Core
No written report
Deb Casey
Leslie Blackby & Ata Karim
Business Meeting
Historian Report
Dennis Long
Washington State Student Service Commission List Winter 2015 (see attached)
Washington State Student Services Commission Presidents – Past & Present (see attached)
President’s Report
No written report
Lisa Matye Edwards
Treasurer’s Report
(See attached budget report)
Marci Myer
Council Liaison Reports








Admission & Registration
Advising & Counseling
Career & Employment Services
College Women’s Programs
Disability Support Services
Financial Aid
Multicultural Student Services
Unions & Student Programs
David Paul
Wendy Samitore
Dennis Long
Rosie Rimando
Deb Casey
Christina Castorena
Rhonda Coats
Erin Blakeney
Tentative – SALT discussion/presentation for those interested (very tentative)
Upcoming Events
Spring Meeting
Spokane Falls & CC, April 30 & May 1
7