WASHINGTON ASSOCIATION OF COMMUNITY
AND TECHNICAL COLLEGES
BOARD OF PRESIDENTS
BUSINESS MEETING MINUTES
July 18, 2014
Grays Harbor College
MEMBERS PRESENT
Ron Langrell, Bates
Dave Rule, Bellevue
Patty McKeown, Bellingham
Terry Leas, Big Bend
Eric Murray, Cascadia
Rob Frost, Centralia
Bob Knight, Clark
Lonnie Howard, Clover Park
Rich Cummins, Columbia Basin
Jean Hernandez, Edmonds
David Beyer, Everett
Ed Brewster, Grays Harbor
Eileen Ely, Green River
Jack Bermingham, Highline
Amy Morrison Goings, Lake Washington
Chris Bailey, Lower Columbia
Warren Brown, North Seattle
David Mitchell, Olympic
Luke Robins, Peninsula
Michele Johnson, Pierce District
Denise Yochum, Pierce Fort Steilacoom
Marty Cavalluzzi, Pierce Puyallup
Paul Killpatrick, Seattle Central
Jill Wakefield, Seattle District
Daryl Campbell, Shoreline
Tom Keegan, Skagit Valley
Tim Stokes, South Puget Sound
Christine Johnson, Spokane District
Scott Morgan, Spokane
Janet Gullickson, Spokane Falls
Linda Kaminski, Yakima Valley
SUBSTITUTES
Silvia Barajas for Pamela Transue, Tacoma
Nate Langstraat for Kathi Hiyane-Brown, Whatcom
MEMBERS ABSENT
Steve Hanson, Renton
Gary Oertli, South Seattle
Steve VanAusdle, Walla Walla
Jim Richardson, Wenatchee Valley
EX-OFFICIO MEMBERS
Marty Brown, executive director, SBCTC
John Boesenberg, deputy exec. dir. HR, SBCTC
Denise Graham, deputy exec. dir., Finance, SBCTC
Mike Scroggins, deputy exec. dir., IT, SBCTC
Jan Yoshiwara, deputy exec. dir., Education, SBCTC
GUESTS and SBCTC STAFF
Greg Bever, TACTC president
Tyler Page, TACTC president-elect
Ata Karim, Bellevue
Wayne Doty, SBCTC
Alison Grazzini, SBCTC
Joe Holliday, SBCTC
Nick Lutes, SBCTC
Laura McDowell, SBCTC
Kim Tanaka, SBCTC
Julie Walter, SBCTC
CALL TO ORDER & WELCOME
Ed Brewster, WACTC president, called the meeting to order at 9 a.m., welcomed those present, and
asked for self-introductions.
APPROVAL OF MINUTES
MOTION:
It was moved and seconded that WACTC approves the May 30, 2014 minutes without
corrections.
MOTION PASSED.
TREASURER’S REPORT
Ed Brewster presented the WACTC Treasurer’s Report with an ending balance of $39,199.49 as of July
15, 2014.
EXECUTIVE COMMITTEE REPORT – Ed Brewster, WACTC president
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Social Justice Leadership Institute
Dave Rule, Marty Cavalluzzi, and Ata Karim provided an overview of the Social Justice Leadership
Institute the first ever system wide leadership institute for college employees below the dean level
and invited colleges to participate in the pilot phase of the leadership institute.
The mission of the leadership institute is to achieve full leadership participation and educational
equality for the members of historically disenfranchised and underrepresented professionals
through mentoring, empowerment, and culturally responsive training. The intended outcomes of
the leadership institute are:
o To foster leadership identity among historically underrepresented groups
o To develop a network of colleagues through cohort and small groups system wide
o To develop the pipeline of employees that are able to move into higher leadership
positions
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WACTC Allocation Model Recommendations to the State Board
During Wednesday’s Presidents Academy, the Allocation and Accountability Task Force provided an
overview of the its work and presented recommendations on a new allocation model, as presented
in Attachment A.
MOTION:
July 18, 2014
It was moved and seconded that WACTC approve the new allocation model
recommendations as presented in Attachment A to be forwarded to the State
Board for consideration.
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AMENDMENT:
It was moved and seconded that the appropriate committee evaluate the stop
loss and stop gain percentages in addition to the percent of allocation based on
the Student Achievement Initiative; identify high cost, priority courses; the
weight for enrollments in high cost, priority courses; and the weight for ABE
enrollments. Recommendations on the remaining implementation issues
should be made in time to apply the new allocation model within the 2015-17
biennium.
AMENDMENT PASSED.
AMENDMENT:
It was moved and seconded that the minimum operating allocation be reduced
to $2.65 million from $2.85 million.
AMENDMENT FAILED.
AMENDED MOTION:
It was moved and seconded that WACTC approve the new allocation
model recommendations as presented in Attachment B to be forwarded
to the State Board for consideration.
AMENDED MOTION PASSED.
•
Critical Issues Committee
Kathi Hiyane-Brown will chair the Critical Issues Committee that will review current international
enrollment rules and determine whether any changes are recommended.
OPERATING BUDGET COMMITTEE REPORT – Tom Keegan, chair
•
2015-17 budget reduction exercise strategy
During Thursday’s Presidents Academy, strategies were discussed on how to respond to the Office
of Financial Management’s request to outline how the system would accommodate a 15 percent
reduction in state funding and to prioritize what impacted programs the system would ‘buy back’.
To gather additional refinement on the types of enrollments the system would reduce, beyond
using statewide averages, a survey will be sent out to colleges. An additional element of the survey
will ask for a description from colleges regarding the first six percent of the 15 percent proposed
reduction they would ‘buy back’.
CAPITAL BUDGET COMMITTEE REPORT – Eric Murray, chair
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2015-17 capital budget development
o Office of Financial Management allowances for escalation, contingency, and
architect/engineer fees and the impact on project estimates
2017-19 capital budget development
o Selection criteria
July 18, 2014
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LEGISLATIVE & PUBLIC INFORMATION COMMITTEE REPORT – Michele Johnson, chair
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2015 legislative session planning
Editorial board tours
TECHNOLOGY COMMITTEE REPORT – Chris Bailey, chair
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ctcLink project update
o FirstLink go live date: November 17, 2014
Adopting core technology systems
STRATEGIC VISIONING COMMITTEE REPORT – Denise Yochum, chair
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Predictive analytics
Electronic badges
Faculty and staff diversity
EDUCATIONAL SERVICES COMMITTEE REPORT – David Mitchell, chair
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Bachelor of Applied Science (BAS) degrees
Reverse transfer degrees
Washington State Need Grant study
TACTC REPORT – Greg Bever, TACTC president
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Upcoming events
o TACTC Board retreat: August 14-15, 2014
o ACCT Congress: October 22-25, 2014
o Legislative Action Committee retreat: November 13, 2014
o TACTC Fall Conference: November 14, 2014
STATE BOARD EXECUTIVE DIRECTOR REPORT – Marty Brown, SBCTC executive director
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•
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State Board member appointment: Carol Landa-McVicker, Spokane
State Board retreat: September 8-10, 2014
WACTC/AWB subcommittee meetings: October 28, 2014
CRITICAL ISSUES COMMITTEE REPORT - Jack Bermingham, chair
Ed Brewster called for an executive session at 10:40 a.m. to discuss compensation. The executive
session adjourned at 11:40 a.m. with no action taken.
ADJOURNMENT
There being no further business, the July 18, 2014 Board of Presidents meeting adjourned at 11:45
a.m. The next meeting will be September 25-26, 2014 at Pierce College Puyallup.
Minutes prepared by Julie Walter
July 18, 2014
4
ATTACHMENT A
July 18, 2014 WACTC Business Meeting Minutes
Allocation and Accountability Task Force
Final Recommendations to WACTC
I.
Recommended Motion: To address the identified allocation system problems, WACTC
recommends to the State Board the adoption of an allocation formula that contains the following
elements:
A. Performance:
1. Increase the amount of funding allocated based on the Student Achievement
Initiative to at least 5 percent and not more than 10 percent of state appropriations
to the community and technical college system, utilizing the metrics adopted by
WACTC and the State Board in 2012.
2. Of the funding allocated based on the Student Achievement Initiative, allocate 45%
based on total points less completions, 10% based on completions, and 45% based
on points per student.
B. Fixed Costs: Allocate to all colleges a $2.85 million “minimum operating allocation” (MOA)
to recognize the fixed, minimum costs needed to run a college. The flat MOA acts as a small
college adjustment factor.
C. Access: Allocate enrollment funding based on a weighted-enrollment funding formula
including the following elements:
1. Allocations should be based on the lesser of three-year average actual enrollments
or three-year target enrollments. Enrollment FTE and funding should be taken from
under-enrolled districts and redistributed to over-enrolled districts.
2. ABE enrollments should be weighted to reflect the lack of tuition revenue and to
provide incentive to offer ABE courses. If the legislature adopts the caseload
funding methodology for ABE as proposed in the system’s 2015-17 budget/policy
request, this recommendation will be revisited and adjusted accordingly.
3. Enrollments in high-cost, priority courses should be weighted to provide incentive to
offer high cost, priority courses. The high cost, priority courses to be weighted will
be identified through data analysis and a survey conducted every 4 years. The
weighting factor should be set at a value considered sufficient to encourage districts
to offer high cost, priority courses.
II.
Recommended motion: In recognizing high cost, priority enrollments for additional weighting, the
following principles will be used:
A. Districts should receive more state funding for FTE enrollments in courses that are both high
cost and a priority for the college/system.
B. The additional funding is not intended to reimburse actual costs. Instead, the purpose of
allocating more state funding for enrollments in high cost, priority courses is to provide a
financial incentive to offer such courses despite their high cost.
III.
Recommended Motion: The remaining implementation issues will be assigned to the appropriate
WACTC committees to make recommendations to WACTC in time to apply the new allocation
model to 2015-16 fiscal year allocations.
1
July 16, 2014
ATTACHMENT A
July 18, 2014 WACTC Business Meeting Minutes
IV.
Recommended Motion: WACTC’s Critical Issues Committee will examine current rules regarding
coding international students and make recommendations to WACTC.
V.
Recommended Motion: The following will be excluded from consideration in the allocation of
state funds:
A. Tuition revenues (except the lack of tuition revenues from ABE students should be taken
into account)
B. Local fees
C. International Contract Enrollments
D. Headcount
E. Running Start Students
F. Contract and self-support enrollments
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July 16, 2014
ATTACHMENT B
July 18, 2014 WACTC Business Meeting Minutes
Final Allocation Recommendations to the State Board
Approved by WACTC on July 16, 2014
WACTC voted to adopt the following recommendations from the Allocation and Accountability Task
Force:
I.
To address the identified allocation system problems, WACTC recommends to the State Board
the adoption of an allocation formula that contains the following elements:
A. Performance:
1. Increase the amount of funding allocated based on the Student Achievement
Initiative to at least 5 percent and not more than 10 percent of state appropriations
to the community and technical college system, utilizing the metrics adopted by
WACTC and the State Board in 2012.
2. Of the funding allocated based on the Student Achievement Initiative, allocate 45%
based on total points less completions, 10% based on completions, and 45% based
on points per student.
B. Fixed Costs: Allocate to all colleges a $2.85 million “minimum operating allocation” (MOA)
to recognize the fixed, minimum costs needed to run a college. The flat MOA acts as a small
college adjustment factor.
C. Access: Allocate enrollment funding based on a weighted-enrollment funding formula
including the following elements:
1. Allocations should be based on the lesser of three-year average actual enrollments
or three-year target enrollments. Enrollment FTE and funding should be taken from
under-enrolled districts and redistributed to over-enrolled districts.
2. ABE enrollments should be weighted to reflect the lack of tuition revenue and to
provide incentive to offer ABE courses. If the legislature adopts the caseload
funding methodology for ABE as proposed in the system’s 2015-17 budget/policy
request, this recommendation will be revisited and adjusted accordingly.
3. Enrollments in high-cost, priority courses should be weighted to provide incentive to
offer high cost, priority courses. The high cost, priority courses to be weighted will
be identified through data analysis and a survey conducted every 4 years. The
weighting factor should be set at a value considered sufficient to encourage districts
to offer high cost, priority courses.
II.
In recognizing high cost, priority enrollments for additional weighting, the following principles will
be used:
A. Districts should receive more state funding for FTE enrollments in courses that are both high
cost and a priority for the college/system.
B. The additional funding is not intended to reimburse actual costs. Instead, the purpose of
allocating more state funding for enrollments in high cost, priority courses is to provide a
financial incentive to offer such courses despite their high cost.
III.
The remaining implementation issues, including stop-loss, stop gain and timing, will be assigned
to the appropriate WACTC committees to make recommendations to WACTC in time to apply the
new allocation model within the 2015-17 biennium.
1
ATTACHMENT B
July 18, 2014 WACTC Business Meeting Minutes
IV.
WACTC’s Critical Issues Committee will examine current rules regarding coding international
students and make recommendations to WACTC.
V.
The following will be excluded from consideration in the allocation of state funds:
A. Tuition revenues (except the lack of tuition revenues from ABE students should be taken
into account)
B. Local fees
C. International Contract Enrollments
D. Headcount
E. Running Start Students
F. Contract and self-support enrollments
2