WASHINGTON ASSOCIATION OF COMMUNITY
AND TECHNICAL COLLEGES
BOARD OF PRESIDENTS
BUSINESS MEETING MINUTES
March 27, 2015
State Board Office
MEMBERS PRESENT
Dave Rule, Bellevue
Patty McKeown, Bellingham
Terry Leas, Big Bend
Rob Frost, Centralia
Bob Knight, Clark
Jean Hernandez, Edmonds
David Beyer, Everett
Ed Brewster, Grays Harbor
Eileen Ely, Green River
Amy Morrison Goings, Lake Washington
Chris Bailey, Lower Columbia
Luke Robins, Peninsula
Michele Johnson, Pierce District
Denise Yochum, Pierce Fort Steilacoom
Marty Cavalluzzi, Pierce Puyallup
Steve Hanson, Renton
Jill Wakefield, Seattle Colleges
Cheryl Roberts, Shoreline
Tom Keegan, Skagit Valley
Tim Stokes, South Puget Sound
Gary Oertli, South Seattle
Scott Morgan, Spokane
Janet Gullickson, Spokane Falls
Sheila Ruhland, Tacoma
Jim Richardson, Wenatchee Valley
Kathi Hiyane-Brown, Whatcom
Linda Kaminski, Yakima Valley
SUBSTITUTES
Al Griswold for Ron Langrell, Bates
Rosemary Sutton for Eric Murray, Cascadia
Jeff Wagnitz for Jack Bermingham, Highline
Terry Cox for Warren Brown, North Seattle
Bruce Riveland for David Mitchell, Olympic
Wai-Fong Lee for Paul Killpatrick, Seattle Central
Marleen Ramsey for Steve VanAusdle, Walla Walla
MEMBERS ABSENT
Lonnie Howard, Clover Park
Rich Cummins, Columbia Basin
Christine Johnson, CC of Spokane
EX-OFFICIO MEMBERS - SBCTC
Marty Brown, executive director, SBCTC
John Boesenberg, deputy executive director, HR
Denise Graham, deputy executive director, Finance
Mike Scroggins, deputy executive director, IT
Jan Yoshiwara, deputy executive director, Education
GUESTS and SBCTC STAFF
Beth Willis, SBCTC chair
Elizabeth Chen, SBCTC member
Tyler Page, TACTC president-elect
Cindy Hough, WELA
Andy Duckworth, Tacoma
Jessica Gilmore, Green River, WELA
Dick Hol, CC of Spokane
David O’Neill, CC of Spokane
Wayne Doty, SBCTC
Alison Grazzini, SBCTC
Joe Holliday, SBCTC
Nick Lutes, SBCTC
Barbara Martin, SBCTC
Laura McDowell, SBCTC
Kim Tanaka, SBCTC
Jeff Thompson, SBCTC
Julie Walter, SBCTC
CALL TO ORDER & WELCOME
Ed Brewster, WACTC president, called the meeting to order at 8 a.m., welcomed those present, and
asked for self-introductions.
APPROVAL OF MINUTES
MOTION:
It was moved and seconded that WACTC approve the Feb. 27, 2015 minutes
without corrections.
MOTION PASSED.
TREASURER’S REPORT
Jim Richardson presented the WACTC Treasurer’s Report with an ending balance of $66,084.32 as of
March 13, 2015.
EXECUTIVE COMMITTEE REPORT – Ed Brewster, WACTC president
•
All-Washington Academic Team ceremony
WACTC thanked Tim Stokes and South Puget Sound Community College for the successful 2015 AllWashington Academic Team ceremony.
•
President-elect
The executive committee will bring forward the president-elect nomination at the April meeting.
•
Enrollment Counting Work Group proposal
Implementing the new operating budget allocation model will put more attention on consistent
enrollment counting and reporting among colleges. A system work group, made up of
representatives of the Instruction, Student Services, Business Affairs, and Research and Planning
commissions, Council for Basic Skills, and Workforce Education Council, will be formed. The work
group will examine current practices and recommend any proposed changes in enrollment
counting and reporting rules to WACTC by spring 2016 for consideration by the State Board by May
2016. Work group progress reports will go through the Educational Services Committee.
March 27, 2015
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CRITICAL ISSUES COMMITTEE REPORT – Kathi Hiyane-Brown, chair
The Critical Issues Committee was charged to review the current rules regarding coding international
students in state-funded courses and determine whether any changes should be made to those rules.
The committee provided a presentation on the current rules, data the committee examined, issues
identified by the committee, options considered by the committee, and the analysis of those options.
For each option analysis, the committee developed a value statement, looked at the pros and cons,
and the impacts on students, districts, system, and local economies. The analysis also included the
impact on excess revenues and additional revenues retained from international contract students and
the fiscal impact of the options was reviewed in the new allocation model.
Committee Recommendation: Code all international students in state-funded courses as International
Contract FTE.
Minority Recommendation: Allow districts to count international students in state-supported courses
as State or International Contract, but limit counting as State to the extent necessary to get the district
to 100 percent of its enrollment target.
See Attachment A for the full analysis of both recommendations.
Further Recommendations: In the course of the committee’s discussions, issues arose, that while not
directly related to the committee’s charge, merit further review and discussion:
1. The committee recommends that consideration be given to broadening the base for the
payment of fees into the system’s Building Fee and Innovation Accounts and into the districts’
Services and Activities Fee and Institutional Aid Accounts. Currently, only those students coded
as State FTE pay into these funds.
2. The committee recommends further discussion of the exclusion of international students and
corrections students from the Student Achievement Initiative.
3. In addition to international students, other non‐resident students are counted as state
enrollments, helping some districts meet and in some cases exceed their targets. If the
Legislature provides state funding to the colleges to serve primarily state residents, policies
around non‐residents should also be reviewed.
4. Current rules require districts with International Contract students to have contracts with a
third party, approval from their trustees, and annual approval from the State Board. These rules
need further review and consideration.
5. In the course of committee discussions, concerns were raised about the growth of international
student enrollments in our system, both in total numbers and as a percentage of enrollments. A
policy discussion should take place about the role of international students in our system.
MOTION:
It was moved and seconded that WACTC approve the committee’s recommendation,
including the further recommendations, as presented.
MOTION:
It was moved and seconded that WACTC table the motion.
MOTION PASSED.
March 27, 2015
3
EDUCATIONAL SERVICES COMMITTEE REPORT – Marty Cavalluzzi, vice chair
•
Math task force update
The executive summary of the “Strategic Plan for Improving Student Success in Math in Community
and Technical Colleges” was distributed for discussion. WACTC will be asked to take action on the
math strategic plan at the April meeting.
•
College Spark grant update
•
Mathematics, Engineering and Science Achievement (MESA) program budget request update
STRATEGIC VISIONING COMMITTEE REPORT – Denise Yochum, chair
•
The community and technical colleges’ share of Washington’s educational attainment goals for
2023, as outlined in the Washington Student Achievement Council’s ten-year roadmap.
•
Evidence based practices to increase student completions
Colleges have undertaken a number of efforts to increase student retention, achievement and
completion. The Educational Services Committee has asked the Strategic Visioning Committee to
identify evidence based effective practices that can be implemented at scale to increase student
completions as potential priorities for the 2017-19 budget request.
TECHNOLOGY COMMITTEE REPORT – Chris Bailey, chair
•
ctcLink project update
After an extensive review of the ctcLink project, the new FirstLink go-live date will be August 24,
2015, and the projected go-live time frame for Wave 1 colleges will be August 2016.
A panel comprised of FirstLink college staff (Andy Duckworth, Tacoma; Dick Hol and David O’Neil,
Spokane) had a conversation with WACTC and provided feedback and their perspective on the
project.
LEGISLATIVE & PUBLIC INFORMATION COMMITTEE REPORT – Michele Johnson, chair
•
Legislative update
o HB 1704: Corrections education
o HB 1706/SB 5620: Fee waivers for active duty military
o HB 1961/SB 5977: Streamlining statues
o E2SHB 1546: Expanding dual credit opportunities
o HB 1863: Community and technical college faculty collective bargaining
o SHB 1893: Community and technical college budget information/online
o SB 5349: Live financial literacy seminars
o SB 5676: High school equivalency tests
March 27, 2015
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•
Session messaging, strategies and outreach
o Talking points
o Advocacy plan
o Town hall meetings
•
System messaging
o Op-eds
o Seattle Times advertising
o One-pagers
 Partnering for Student Transfer Success
 Completions
CAPITAL BUDGET COMMITTEE REPORT – Amy Morrison Goings, vice chair
•
2013-15 minor works expenditures update
o Reappropriation request
•
Business Affairs Commission’s “Best Practices for Cost Estimating: Guidelines for developing
accurate estimates on major capital projects at Washington state community and technical
colleges”.
•
2017-19 capital budget development workshops
o March 12, 2015, Pierce College Puyallup
o April 7, 2015, Big Bend Community College
OPERATING BUDGET COMMITTEE REPORT – Tom Keegan, chair
•
Allocation Subcommittee update
The Allocation Subcommittee’s decision points were distributed and a brief overview of the
subcommittee’s recommendations was provided. The April Presidents Academy meeting time will
be extended and the Business Affairs Commission will be invited to attend. During the academy,
the subcommittee will present their recommendations for the final variables to be included in the
final model.
•
Fiscal year 2016 allocation update
o Draft enrollment rules
o Draft earmarks and provisos
o Initial methodology for anticipated budget adjustments
March 27, 2015
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TACTC REPORT – Tyler Page, TACTC president-elect
•
Effective March 27, 2015, TACTC will officially become Washington State Association of College
Trustees. When in-state, they will be referred to as ACT and out of state as Washington State ACT.
•
College Promise Coalition Day: March 18, 2015
•
Trustee confirmations
•
ACT spring conference: May 14-15, 2015, Northern Quest Resort and Casino in Spokane
STATE BOARD REPORT – Marty Brown, SBCTC executive director
•
Legislative Open House: March 26, 2015
•
State Board Meeting: March 25-26, 2015
o Generations report
o Peninsula Longhouse presentation
o ctcLink project update
o Allocation Subcommittee update
o 2015-17 budget status and tuition update
o Math task force recommendations
o Bellevue College report
ADJOURNMENT
There being no further business, the March 27, 2015 Board of Presidents meeting adjourned at 11:45
a.m. The next meeting will be April 23-24, 2015 at Lower Columbia College.
Minutes prepared by Julie Walter.
March 27, 2015
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ATTACHMENT A
March 27, 2015 WACTC Business Meeting Minutes
WACTC Critical Issues Committee: Final Report on International Student Coding
March 27, 2015
Committee Recommendation: Code all international students in state-funded courses as International
Contract FTE
Value statement: The Legislature provides state funding to the colleges primarily to support resident
students, not international students, and therefore international student FTEs should not count in
enrollment target attainment and should not be a factor in the allocation of state funds.
Pros
•
•
•
•
•
•
Simplifies international student coding rules and makes them more understandable.
Consistent and impartial: Treats all international students in state-support courses the same
and applies the same rules to all districts.
Provides a greater share of state funding to districts that are overenrolled due to noninternational student enrollments than the other options considered.
Compared to the other options considered, this option negatively impacts the least number of
districts and positively impacts the most number of districts.
Minimizes the potential criticism that the colleges are serving international students at the
expense of Washington residents.
Potentially increases access for state residents by eliminating the impact of international
students in the new allocation model.
Cons
•
In districts relying on international students to meet enrollment targets, the resulting decrease
in state funding is only partially offset by the increase from additional retained revenues from
the International Contract students. This option moves state funding away from districts that
are under-enrolled and coding international students as state.
• Does not address the issue of International Contract students not contributing to the Building
Fee and Innovation Accounts, or the S&A and Institutional Aid accounts.
• Causes a sudden drop in reported state enrollments of about 3,700 FTE or 3% (unless phased in
gradually), probably resulting in the system as a whole being under target.
• Continues the use of the “International Contract” category which has little statutory basis.
• Provides less flexibility to colleges on decisions regarding coding international enrollments than
the minority recommendation.
Impact on districts and students
• Districts dependent on international students to meet enrollment targets will experience a loss
of state allocation dollars that will be only partially offset by the increase in enrollment fee
revenues. Students in these districts could experience decrease in services, courses, and access.
Loss of funding could result in RIFS and local economies could be negatively impacted.
• Overenrolled districts will see increased state allocation as funding is shifted away from districts
that can’t meet target without counting international students as state FTE. Students in these
districts could experience increased services, courses, and access.
• International students currently counted as state and paying non-resident tuition could see
either an increase or a decrease in enrollment fee (colleges can charge international contract
students a minimum of 95% of the non-resident fee but there is no maximum limit).
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
1
WACTC Critical Issues Committee: Final Report on International Student Coding
March 27, 2015
Impact on system
• Estimated loss of revenues to system funds (based on 2013-14 enrollments): An additional net
decrease of $700K to Building Fee Account; an additional net decrease of $900K to Innovation
Account (at current rate of 3% of operating fee/year; this will drop in FY 18).
• It is likely the system as a whole will not meet our legislative enrollment target; it is possible the
Legislature will reduce the system’s state funding as a result.
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
2
WACTC Critical Issues Committee: Final Report on International Student Coding
March 27, 2015
Further recommendations: WACTC’s charge to this committee was to review the current rules around
coding international students in state supported courses and to make recommendations for changes.
In the course of the committee’s discussions, issues arose that while not directly related to this charge
merit further review and discussion.
1. The committee recommends that consideration be given to broadening the base for the
payment of fees into the system’s Building Fee and Innovation Accounts and into the districts’
S&A and Institutional Aid Accounts. Currently, only those students coded as state FTE pay into
these funds.
2. The committee recommends further discussion of the exclusion of international students and
corrections students from the Student Achievement Initiative.
3. In addition to international students, other non-resident students are counted as state
enrollments, helping some districts meet and in some cases exceed their targets. If the
Legislature provides state funding to the colleges to serve primarily state residents, policies
around non-residents should also be reviewed.
4. Current rules require districts with International Contract students to have contracts with a third
party, approval from their trustees, and annual approval from the State Board. These rules need
further review and consideration.
5. In the course of committee discussions, concerns were raised about the growth of international
student enrollments in our system, both in total numbers and as a percentage of enrollments. A
policy discussion should take place about the role of international students in our system.
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
3
WACTC Critical Issues Committee: Final Report on International Student Coding
March 27, 2015
Minority Recommendation: Allow districts to count international students in state-supported courses
as State or International Contract, but limit counting as State to the extent necessary to get the
district to 100% of its enrollment target.
Value statement
International students contribute to the multi-cultural and global education of resident students and
have a legitimate educational presence in our system. As such, it makes sense to allow a district to
determine how best to manage their enrollment and determine how to code international students
to meet the needs of their students and their community.
Most international students intend to stay in the United States in order to complete their four-year
degree. College level international students attended classes with resident students, are in learning
groups with resident students, and they are impacted by the same quality teaching methods as
resident students.
All Washington State four-year universities count International students in their State FTE and have
these students compete with resident students for admissions. It is inherently unfair and
inequitable for our system to adopt a rule that limits our colleges more than the four-year
institutions by excluding international students from state enrollment counts. Furthermore, SBCTC
data indicates there are almost twice as many other non-resident students compared to
international students currently counted as State FTE. The committee recommendation eliminates
the flexibility for local colleges to manage their International FTE coding and as a result privileges
other non-resident (out-of-state) FTEs to count (in an unlimited fashion) toward district enrollment
targets. Again, there is an inherent inequity in counting one non-resident and not another type of
non-resident.
Our minority report best reflects the stability of the system rather than a “robbing of Peter to pay
Paul” type of competitive FTE reallocation process.
The majority report fails to acknowledge that districts historically manage their enrollments by
moving varied programs in and out of State support. Also, not allowing any/all International FTEs to
be counted as State will lead to a new system where districts will greatly grow their International
programs in order to offset fiscal losses that come from declining State FTES and revenue.
For the reasons noted above, we believe that a limited portion of International FTEs should be
allowed to be counted as State FTEs in order to reach 100% of the enrollment target and stabilize
state funding at the college level.
Pros
•
•
•
Provides more local flexibility than the committee-recommended. (Principle 6.)
Provides more predictability and stability to the districts, especially for those dependent on
international students to make their enrollment target. (Principles 1 and 2.)
Has the least impact on districts relying on international students to hit their enrollment targets.
(Principle 5.)
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
4
WACTC Critical Issues Committee: Final Report on International Student Coding
March 27, 2015
•
•
•
•
•
Cons
•
Minimizes the potential criticism that the colleges are serving international students at the
expense of Washington residents.
Might increase access for state residents by limiting the impact of international students in the
new allocation model. (Principle 7.)
Allows for local decision-making at districts. (Principle 6.)
Simple to explain due to the inclusion of the 100% enrollment target cap.
Aligns better with the four-year colleges.
More international students would contribute to the Building Fee and Innovation Accounts, and
the S&A and Institutional Aid accounts, resulting in more revenues to these accounts.
• Does not address the issue of International Contract students not contributing to the Building
Fee and Innovation Accounts, or the S&A and Institutional Aid Accounts.
• Compared to committee-recommended option, provides less redistribution of FTE and funding
to the overenrolled districts. (Principle 5.) Thus, our recommendation of allowing for some
International FTE conversion actually helps the new allocation model be more predictable.
(Principles 1 and 2.)
Impacts on districts and students
• In under-enrolled districts currently counting international students as State, this option has the
least impact on funding and therefore the least negative impacts on students in these districts.
• Under-enrolled districts with International Contract FTE could move some of these FTE into
State as needed, thereby helping them make their target. This would result in an increase in
district funding in these districts, resulting in increased services, courses, and access to students.
• This option would free up fewer FTE from under-enrolled districts to redistribute to
overenrolled districts. Overenrolled districts therefore lose under this option compared both to
no change in current policy and to the committee-recommended policy. Students in these
districts could experience a decrease in services, courses, and access.
Impact on system
This option has mixed results for system funds: Revenues to the Building Fee Account would
increase by about $440K/year (because there would be less excessing); the Innovation Account
would decrease by about $176K/year (because more students would be counted as
International Contract).
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
5
Allocation System Principles Adopted by WACTC 2014
An allocation system should:
1. Be stable
2. Be predictable
3. Be understandable
4. Treat all colleges consistently and impartially
5. Do as little harm as possible to other colleges
6. Allow for flexibility in local decisions about use of funding
7. Achieve an appropriate balance between access/enrollment and performance/student
outcomes
Attachment A
March 27, 2015 WACTC Business Meeting Minutes
6