FINANCIAL AID COUNCIL BUSINESS MEETING – MINUTES Spring Meeting via ITV May 13, 2013 Present: Amy Wiliamson; Anna Jackson; Mike Fentress; Wendy Joseph; Danielle Hodgen; Lorraine Odom; Jille Shankar; Bill Chaney; Lisa Fortson; Krista Francis; Scott Copeland; Carla Idohl-Corwin; Cheryl Fritz; Tammy Zibell; Kim Bobbitt; Janet Cantelon; Marisa Greear; Sybil Smith; Debbie Soloman; Auralee Grubb; Jeremy Iverson; Ann White; Erlinda Cruz; Susan Neese; Kim Matison; Johanna Dwyer; Patricia Billings; Noel McBride Marisa Greear called the Spring FAC Business meeting to order at 11:20am on May 13, 2013 at Yakima Valley Community College via ITV Fall Meeting Minutes Minutes from the Fall meeting on March 15, 2013 were presented by Mike Fentress. Correction was needed to remove Anna Jackson’s name because it was on there twice. MOTION: A motion to approve the minutes was made by Jille Shankar and seconded by Lorraine Odom. The minutes from the winter meeting were approved by voice vote. REPORTS Treasurer’s Report The Treasurer’s report was presented by Johanna Dwyer. Account balance as of April 30, 2013 is: $8,206.80. An update will be given at Spring Meeting after Rainbow Lodge fees have been paid. According to Johanna Dwyer, the IRS has told her that because of the FAC is set up, organizationally speaking; we do not have to worry about carrying a balance and spending it down to any specific level. MOTION: A motion by Anna Jackson and seconded by Cheryl Fritz to approve the treasure’s report FAST Update Johanna is no longer on the FAST Group due to new employment and Jille Shankar is the new FAST Chair. According to Jille, there is now an opening and asked if anyone was interested to call and/or email her. Jille discussed that Becky Phillips works with the FAST Team on all regulatory changes and/or enhancements. OLD BUSINESS Reminder that we need Volunteers for the following committees: A. WSSSC – Workshop Presentation from Financial Aid and will be at Tacoma. B. Competency Based Degrees – Ceci has had conversations and will send questions to our liaison Trish. We need to realize it can be done but need the staffing to do it. Our present staffing cannot absorb the work load. We need better technology. It was acknowledged that we are going this way and questions as to if we have the resources. Also, we need to make Department of Education (Suzanne and Kim) aware. C. WAFAA need volunteers for presentations and workshops. There is a big push for everyone to volunteer. We can start small and you do not have to be an expert. D. Prior Learning Assessment is a time commitment because they meeting every 3-6 weeks. Marissa will contact Jim West from the Student Achievement group to see if we need only 1 representative. E. Data Governance – Suggestion was to use a SME. This is a volunteer opportunity by Marissa. F. Affordability (WSAC) Rachelle requesting someone from March – May do a phone conference. G. Ready to Roll – request to testify or meet with Legislature. Who wants to learn how and represent the system not your school. Learn what you can say and do. Hear open Hearings. As a group we need to develop and start now. Discussed Standardizing Names for CTC Link. Lorraine Odom and Kim Bobbit will send out a list for us to review. Mike Fentress Discussed FAC Elections for 2013-2014 President: Krista Francis President Elect: Vacant Secretary: Tammy Zibell Treasure: Danille Hodgen Past President: Marisa Greear NEW BUSINESS Refer to the FAC 2012-2013 Work Plan – Council Chair meeting by chair of VP Council reports what we did and what we will do. Lorraine Odem noted that Goal 3, Objective 1 needs to be re worded because not all colleges are going to implement EFT. Had conversations about holding meeting via ITV, to some it appeared disjointed and not enough participants and about asking V.P. to fund travel to these meetings. It was mentioned that ARC has in person meetings. Carla said we should have a full day meeting and do small group work. Motion was made to eliminate ITV and hold meeting in a central location by Carla Idohl-Corwin Seconded by Wendy Joseph. There were more discussions regarding the ITV meetings. There were disagreements about eliminating ITV because of staff shortage, no travel money and increased workloads. Also, it was mentioned that some do not attend spring meeting because it is too close to the winter meeting and that is where the get great information. Motion was made to resend the motion to eliminate ITV by Carla Idohl-Corwin and Seconded by Partricia Billings. Motion was to made to adjourn the Spring Business Meeting by Patricia Billings and seconded Noel McBride.