CBS Winter Meeting Minutes
Pierce College – Ft. Steilacoom
Lakewood, WA
February 3-5, 2016
Meeting materials on website
MEMBERS PRESENT: Josh Baker, Tuan Dang, Rod Taylor, Tyler Wallace, Kathy Biagi, Kelli Bloomstrom, Jim
Wilkins-Luton, Kathi Medcalf, Daphne Larios, Lynn Christofersen, Allison Cohen, Katie Jensen, Diane Smith,
Catherine Cantrell, Steve Washburn, Kelli Graham, Ann Rudnicki, Doug Emory, Lynn Livesley, Theresa Stalick,
Curtis Bonney, Elaine Williams-Bryant, Laura Brogden, Lori Griffin, Jodi Novotny, Robin Gashi, Clyde Brown, Laura
DiZazzo, Reza Khastou, Brigitte Kidd, Ben Munsey, Raju Hegde, Jenny Blumenstein, Kathy Hoover, John Bowers,
Kim Ward, Jason Scales, Aaron Parrott, Carla Gelwicks and Bryce Humpherys
GUESTS PRESENT: Judi Wise, BTC – Lyn Eisenhour, Cascadia – Monica Wilson, Clark – Sandi York, CASC– Dyani
Bartlett and Tracey Higgins, EDCC – Nina Benedetti and Omar Mustafa, EVCC – Anne Dolan, GRCC – Judy Faast,
Hopelink – Mihaela Cosma, LWIT – Cindy Metcalf, Olympic – Nancy Vannausdle, Peninsula – Sandi Stevens, Pierce
– Jenna Pollock, RTC – Nina Beegle and Brenda Martinson, Spokane CC – Lawrence Ford, TRM – Rebecca
Jayasundara, TCC – Amy Diehr, TCH – Kelly Anderson, WVC – Carli Schiffner, WVC (IC Rep)
MEMBERS ABSENT: Sandra Diimmel, Corrections and Darlene Snider, WWCC
ABE STAFF PRESENT: Jon Kerr, Brian Walsh, Christy Lowder, Cindy Wilson, Jodi Ruback, Kathy Cooper, Scott
Toscano, Shannon Bell, Troy Goracke, Will Durden, Michele Rockwell and Gabby Hagan
CALL TO ORDER:
Kim Ward, CBS Chair, called the meeting to order at 9:00 a.m.
WELCOME & INTRODUCTIONS:
Lori Griffin introduced Steve Smith, Pierce Trustee, welcomed CBS to their campus. Review of agenda.
STUDENT SUCCESS HIGHLIGHT – the Innovations Committee will be coordinating with the host college to
highlight a student at each meeting.
GENERAL BUSINESS
 Treasurers Report - $11,194.75

Approval of Minutes – Fall meeting minutes – Motion made to approve as submitted / seconded and
approved

Executive Committee – we are recruiting for a Chair-elect for the 2016-17 year
SBCTC UPDATE – part 1 – SBCTC Staff
 Jon’s PPT Presentation – Highlights
2016 marks the full implementation of WIOA--- with the exception of shared funding to One-stops
and the development of local MOUs which will be implemented July 1, 2017.
I-DEA – we are working with the Gates Foundation to hopefully secure funding to expand I-DEA by:
o Professionalizing the modules
CBS Winter Meeting
1-
2/23/16 cl
o
o
o
Providing an additional 1,200+ computers to the field
Expanding programming to all of our CBO’s
Perhaps even the development of upper-level modules contextualized to HS 21+ for both
ABE and ESL
Ability to Benefit – allows students who are co-enrolled in basic skills and college-level career
pathway programs---who do not have a HSD or GED®--- to test at a certain level or earn 6 college
level credits successfully and if eligible move onto federal financial aid.
o The Ability to Benefit option for federal financial aid is only available to basic skills students.
This means all Washington I-BEST pathways are eligible under Ability to Benefit, as long as
students are co-enrolled in basic skills and the pathway meets federal requirements. It is
important to remember that students in Academic I-BEST must have the ultimate goal of
obtaining an AA degree. The challenge seems to be convincing financial aid offices that
academic I-BEST is allowable. Because of that, SBCTC has provided guidance to the field.
I want to draw your attention to this statement:
“ . . . Academic I-BEST programs are eligible career pathway programs if ‘aligned with the
education skill needs of the regional economy and . . . [are] developed and implemented
in collaboration with partners in business, workforce development, and economic
development.”
o This is usually already completed for many programs through their accreditation work. It is
just a matter of how your college will document that the pathway meets the requirements.
The feds are clear that they believe all AA programs are eligible.
o The challenge is working with your organization to determine how evidence can be
documented. Once you have figured out how, if you would please share your documented
process with SBCTC that will be most helpful, as BEdA along with Senator Murray’s office are
interested in collecting examples.
o Jon’s biggest frustration is that Senator Murray’s staff has called he and Marty at least 6 or 7
times to encourage us to use ATB more and often. But some of our colleges are hesitant
because of documenting evidence.
o The Senator’s office has also promised to work to get additional guidance out that will
simplify the collection of evidence. But please don’t wait – figure out how you will do this.
You can always contact Will or Jon to come out and help figure out a plan of action.
Legislative Update
o HB 2329 & SB 6161 – Basic Education for Adults: Adds Basic Education for Adults students to
the Washington Caseload Forecast - this year we are asking that BEdA just be added to the
forecast numbers and in the future we will request equitable funding. So far things are
looking very positive.
o HB 2619 & SB 6260 – Corrections Education: Allows CTCs to offer AA & BA degrees in prisons
o HB 2743 – High School Diplomas: Allows high school equivalency certificates (GED®) to be
issued as a Washington State HSD. We have some concerns, the GED® does not have the
breadth of subjects covered that a HSD does; these diplomas would not be accepted by the
military; nor would they be accepted by some 4-year universities
Guided Pathways Workshops were held on January 19 and 20, 2016
o The focus of the workshops were the definition of guided pathways and what colleges would
be signing up for if they choose to submit an application for one of the 10 College Spark
grants in the spring.
o The Community College Research Center says the following:
The guided pathways approach presents courses in the context of highly structured,
educationally coherent program maps.
CBS Winter Meeting
2-
2/23/16 cl
o
The idea behind guided pathways is straightforward. College students are more likely to
complete a degree in a timely fashion if they choose a program and develop an academic
plan early on, have a clear road map of the courses they need to take to complete a
credential, and receive guidance and support to help them stay on plan.
Stages of Guide Pathways:

Clear roadmaps to student goals

Intake redesigned as an on-ramp

Students’ progress closely tracked
 Learning outcomes/assessments aligned across programs
Working with local WDC areas to develop one-stops, be aware that Governor Inslee has identified
these key sectors as to being critical to Washington state’s economy:
o Aerospace (manufacturing)
o Agriculture
o Clean Energy
o Information and Communication Technology
o Life Sciences and Global Health (Healthcare)
o Maritime
o Military and Defense
Integrated English Literacy and Civics (IEL/Civics) – we have received very specific guidance from
OCTAE. The WIOA Section 231(b) funds are the Master Grant funds and can be used for any ELA (ESL)
activities including what we knew in the past as EL Civics. But the new IEL/Civics funds cannot. They
must be used under the following definition.
The funds that we knew as EL Civics funds are WIOA Section 243 funds and can only be used in
combination with Integrated Education and Training as defined in WIOA Section 203(11)
“‘Integrated Education and Training’.—The term integrated education and training means a service
approach that provides adult education and training concurrently and contextually with workforce
preparation activities and workforce training for a specific occupation or occupational cluster for the
purpose of educational and career advancement.” This goes into effect July 1, 2016.
Providers will need to ensure IEL/Civics funds are only used for the activities described above in
red. This may mean that some providers will choose to not continue their IEL/Civic grant and only
request funding under the BEdA Master grant.
Other Programming that would qualify for IEL/Civics Funding, include:

All I-BEST and I-BEST like programs

I-BEST at Work On-ramps (CBOs may want to consider this)

On-ramps where all instruction is contextualized and delivered concurrently with training in
a specific occupation or occupational cluster
*note – OCTAE will be looking for evidence of this when they monitor our state next time
Regional-Local WIOA Plans – the WDC’s have decided that they will continue to have 12 Local Area
WDCs for the next two years. That means in each of your WDC areas you will be developing both
the Regional plan and the local MOU for One-stops with your current WDCs.
o Be sure you are familiar with the Guidelines for Regional/Local Plans 2016-2020 (the WIOA
Guidelines for Regional/Local Plans Document posted with the meeting handouts).
o Kathy Cooper is available to help in any way needed to support your collaborations with the
WDCs.
CBS Winter Meeting
3-
2/23/16 cl
Time frames and submission dates for your WIOA Local Plan documents
o January 5, 2016 – May 2, 2016: Plan development (including CBS, Workforce Board, and ESD
technical assistance)
o May 2, 2016 – May 31, 2016: Public comment on local plans
o May 2, 2016: Draft local plan due to Workforce Board and ESD
o May 23, 2016: State comments on draft local plans transmitted to LWDBs (Local Workforce
Development Boards) following review
o June 10, 2016: Final, signed local plans due to the Workforce Board and ESD
o June 22, 2016: Workforce Board takes action on local plans at special meeting
o June 30, 2016: Local plans approved by the Governor
o June 30, 2016: Local Chief Elected Officials and LWDBs notified by Workforce Board of
Governor approval of their local plans
2015-2016 – Transition Year

Implement all changes outlined in our transition plan (exceptions: funding for One-stops &
MOUs, EL Civics changes, and common performance measures.)
 Run new extension
2016-2017 – Full Implementation July 1, 2016 (with 2 exceptions)

Extension awardees begin full implementation of WIOA

IEL/Civics changes are implemented

Common performance measures kick in
 Run a new grant competition
2017-2018 – Full Implementation July 1, 2017

Joint funding for One-stops begins
 Implementation of One-stop MOUs
Washington WIOA State Plan

Track changes draft out to CBS 1/19/2016

CBS comments submitted to Christy 2/5/2016

Comment period closes 2/9/2016

WFB approves final draft 2/24/2016

Submitted to DOE & DOL 3/3/2016
o Revised closing 4/1/2016
Enrollment Counting Workgroup – Jodi Novotny and Catherine Cantrell
Jodi and Catherine provided the workgroups draft for review and comment – please post any comments for the
Enrollment Counting workgroup in the CBS Canvas site.
ANNOUNCEMENTS / Q and A time with Jon Kerr
1) Can integrated training be CPR, Industry recognized certs?
a. Not on their own. In order to qualify, these certificates are required to be part of a pathway in a
specific career or career cluster.
2) GED® announced that students who scored 175 or above may be eligible for college credit. Will SBCTC
send out any guidelines on this statement?
CBS Winter Meeting
4-
2/23/16 cl
a. GEDTS sent out recommendation that 10 college credits could be awarded for students earning
more than 175 on the GED tests. There will be discussion at the State level on whether this
seems like a valid recommendation to endorse. Ultimately, the decision to grant college-level
credit for GED test scores will be a local decision that might vary college to college.
3) Does each college determine the ATB test score? OR are there federal guidelines related to where a
student has to test?
a. There are federal guidelines that provide a list of approved tests and a range of scores that are
acceptable. Each individual college sets a cut-off score based on that guidance.
4) Do we know how I-DEA outcomes look by level? Also SAI?
a. No. Since students aren’t placed in classes based on CASAS at all agencies this cannot be
determined. What we do have available is a comparable class at the same institution. You can
contact Jodi Ruback jruback@sbctc.edu to get a copy of last year’s comparison.
5) If a CBO provider doesn’t apply for EIL/Civics funding this coming year, in FY16-17, would it be difficult to
re-apply in a subsequent year?
a. Absolutely not. The provider would just have to wait until the next open competitive grant
became available to apply again. The next opportunity would be for 2016-2017.
6) Can EL Civics funding be used to serve native English speakers in I-BEST or only ESL students in I-BEST?
We don’t have ESL – only I-BEST programs.
a. Only ESL students can be served by IEL/Civics. That being said funds can be prorated to pay
instructors based on the number of IEL/Civics students enrolled.
7) Can IEL/Civics funds be spent on second language students who are no longer counted as ESL students in
WABERS+? Example: now counted as ABE?
a. We are checking with OCTAE and will get back to the CBS with an answer.
8) I’m confused – for the extension, are we going to answer new questions as we usually do in an extension
year? OR, is the extension just going to consist of us working with the WDC to review/sign off on our 5yer local plan that was submitted in 2014?
a. Yes, you will have two questions to respond to on the Extension in addition to working with your
local WDC to determine alignment with the local plan. The extension will be released in OGMS
Feb. 11 and due March 24th please see the grant guidelines for additional information on the
application/extension process.
9) If a student is enrolled in an AA pathway and is concurrently enrolled in ABE courses – what if we don’t
have academic I-BEST? Is simply co-enrolled going to meet ATB requirements? Academic I-BEST is not
likely in the near term at our college, but learning communities are (not English or Math based).
a. Students co-enrolled in an AA pathway and basic skills where the pathway meets the
requirements of the federal law are eligible. They are not required to be an I-BEST program.
10) Does the state need grant require HSD? Or do we have to access ATB?
a. Students without a HSD or GED can access State Need Grant if eligible. State need grant has the
same requirements of the old ATB rules. They must test in or earn 6 college credits successfully.
They do not need to be co-enrolled in basic skills for State Need Grant eligibility.
IC LIAISON REPORT – Carli Schiffner
 Reviewed the Enrollment Counting Workgroup documents – please be sure to provide your VPI’s with any
feedback they may need.
CBS Winter Meeting
5-
2/23/16 cl

What’s next after Compass? At least 20 institutions are replacing.

CTC Link

Refining how we define/offer baccalaureate degrees
SBCTC Report part 2

High School Credit for Federal Student Progression & SAI Points
o Proposed 2016-17 Assessment Policy
o

ASE 1&2 can use earned HS credit - To demonstrate Federal Student Progression; To earn SAI
points

Locally place students at ASE 1&2 using HS credit

This Option is open to all ABE funded HSC programs, primarily HS 21+

No CASAS Testing needed for ASE 1&2 with this option
 Still able to use CASAS for FSP and SAI at all levels
Two Primary Changes are Needed

Transcription of courses & credits that document competency

Consistent course identifiers

Identical credit allotment
 Alter WABERS+ to track the change for State and Federal reporting
SBCTC is looking for an endorsement to pull together a credit task force to look into this further
MOTION made to pursue as assessment option & ask SBCTC to convene a Task Force and pursue any
other necessary means to implement by July 1, 2016.
Discussion
o Change the implementing date to after the task force investigates and bring back for Spring
meeting
o It’s not a common agreement for how we award credit, it’s about how we transcribe credit. If we
can’t do it now with the new 2016-17 assessment policy, we can’t change it for another year
2017-18.
o In conversations with NRS and OCTAE – what would the documentation look like for this? It
would be just the transcript – same process
PROFESSIONAL DEVELOPMENT PRESENTATION – EVCC
Everett Community College did a Diversity Training presentation. The materials and transcribed work group
activity are posted to the CBS Canvas site under the Winter 2016 meeting.
COMMITTEE REPORT OUTS:

CBO meeting update – Ann Rudnicki
o Collaborate with Will Durden to meet about I-BEST at Work
o SAI point – broader than CBOS’s collaborative work
o Open discussion on e-Casas

High School 21+ Task Force – Lyn Eisenhour
o Communications & marketing as a system – email Troy tgoracke@sbctc.edu examples of successful
advertising you’ve used at your organization
o HS 21+ Roundtable – yes, we will have the May Roundtable and a session at Rendezvous
o HS credits and SAI points – refer to Troy Goracke’s presentation and SBCTC Memo
CBS Winter Meeting
6-
2/23/16 cl
o
Will develop a survey about Math and English about 3-4 questions – look for a Survey Monkey

Innovations Committee – Carla Gelwicks & Katie Jensen
o WIOA Innovations grant in CBS Canvas page
o Ignite presentation – please provide feedback on the CBS mtg survey
o Career Pathways – pre-existing curriculum that lead to a credential

Retention – Jodi Novotny & Reza Khastou
o Quarterly Performance Reports – the are sent out from SBCTC each quarter, please use them to have
impact on your data
o 2016-17 Assessment Policy
o Placement on Credit – refer to Troy Goracke’s presentation
o Next steps – reviewing DPI projects for highlights

Transitions – Daphne Larios
o Myth busters – you may be thinking that those who are not in basic skills don’t know how to support
those students
o CCRS are more rigorous than some math standards
o Canvas set up basic skills same as regular college classes
o Ability to Benefit - The ATB cheat sheet for deans/directors was started but must be changed based
on new guidance from Jon. This cheat sheet outlines qualifications and requirements for students.
CBOs have to deal with several colleges and it can be daunting to interface with all the different
perspectives on ATB. We will post a draft to CBS Canvas for you to look at.
o Reference point of job positions on the CBS Canvas site
SBCTC Report part 3

2016-17 BEdA Master and IEL/Civics grant extensions
o Review your 2014-19 BEdA Master and EL Civics grants (in FY15) – this is your original plan that
the subsequent extensions are to support
o WDCs and Colleges by Area – who you need to meet and review your plan for alignment to the
WDC local plan. Seeking alignment for the area.
WHY – if we’re so important to the WDC, why do they need to approve our plan and we don’t get
to approve theirs? SORRY – but it’s a federal requirement to receive funding

GED® Changes
o New Cut Scores & Performance Levels
 Passing scores now 145, down from 150
 Two New Performance Levels

o
o
o
GED® College Ready at 165
 GED® College Ready + Credit at 175
WA State will retroactively apply the 145 passing score to all test takers since January 2014. This
should result in about 900 additional GED® completers.
All changes are immediate, but will not appear in MyGED until March 1, 2016
Eliminating Social Studies Test Extended Response
 The SS EX will be discontinued March 1, 2016
 Highly correlated to RLA ER
 Elimination will shorten the SS test by 15 minutes
CBS Winter Meeting
7-
2/23/16 cl

Rendezvous 2016 at the Yakima Convention Center
o 6 strands at 10.5 hours/each – participants must stay in the strand they registered for
o Sessions – 1.15 hour
o Registration timeline – OPENS 3/7/16 and CLOSES 5/13/16
o Email Troy Goracke a wait list for your organization – considerations will be made after
registration closes 5/13/16

Time and Effort
o What is Time and Effort (T&E) Reporting? Federally mandated method of certifying that
salary/benefits charge to a federal grant is accurate and is used to support such charges
o Who Must Complete T&E Reports? Any faculty/staff funded in whole or in part by a federal grant
o Faculty/staff funded by non-federal funds used as match
o Payroll reports and T&E Reports are NOT the same thing!
o Three Acceptable T&E Systems….(CBS meeting handouts)

Time and Effort Guidelines – these are found on the OGMS homepage, before you even log in AND they
are available in OBIS

I-BEST Quarterly Digest
ANNOUNCEMENTS:

WEC/CBS Exec. Committee dinner – they want to keep in touch as WIOA moves forward

Need volunteers to host the CBS meetings for 2016-17
ACTION ITEMS: Catherine Cantrell summarized the key action items.
 Engage with the CBS Canvas site – if you’re not a member, email kward@tacomacc.edu
 Enrollment Counting responses/concerns/comment – enter feedback on the CBS Canvas site
 Find out who at your campus is driving the Guided Pathways work and connect with them – consider
being at the table
 Complete the CBS meeting evaluation that was sent by Christy Lowder
 Think about being a host site for the 2016-17 year
 Join the executive committee as the vice-chair
 If you have communications, advertisements, or good press about your HS 21+ program, please send it to
Troy Goracke tgoracke@sbctc.edu
 Innovations want feedback on the Ignite presentation on the evaluation of this meeting please
 Survey monkey from Innovations for Rendezvous session
 Committee chairs to submit committee reports to Christy clowder@sbctc.edu
 BEdA Master and IEL/Civics Grants open on February 11th
 If you’re a new director in the past two years, you’ll need to read the 2014-2019 BEdA Master Grant in
OGMS fiscal year 2014 – ask for access if you don’t have it.
 BEdA Master and IEL/Civics Grants close on March 24th
o Q2) What will you change = IEL/Civics
 Rendezvous registration opens March 7th
o Register your team
o Ask for additional slots by emailing a wait list to Troy Goracke tgoracke@sbctc.edu
 Please turn in your name tags and lanyards!!
CBS Winter Meeting
8-
2/23/16 cl
ADJOURNMENT:
The meeting was adjourned at 11:35 a.m.
Meeting schedule for 2015-16
Spring meeting – April 20-22, 2016 at Columbia Basin College
Summer meeting – July 28-29, 2016 at Yakima Valley Community College
CBS Winter Meeting
9-
2/23/16 cl