PS5014 – Applicant/Recruitment Cross Reference Screen
Description
Use the Applicant/Recruitment Cross Reference Screen to update the applicant status for some or all
applicants of a specific recruitment.
See below for an example of the Applicant/Recruitment Cross Reference Screen:
User Functions and Key Fields
Func
Key1
Key2
Key3
C (Change); I (Inquire)
Type a Recruitment Code.
Type a sort indicator (optional)
Leave blank
Changing Applicant Status
1. Display the records for the recruitment code you want to update.
• In the Func field, type C (change).
• In the Key1 field, type the code for the particular recruitment you want.
• Press the Enter key.
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Optionally, you can also enter a sort indicator in the Key2 field:
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Sorts the records by applicant name (default).
Sorts the records by final score and applicant name.
Sorts the records by applicant type, final score, and applicant name.
2. When the records associated with the recruitment are displayed, use the open App Stat field to
update those records that need to be changed to indicate the applicant's latest status.
3. To move through the list of records one screen at a time, use the Prev (F5) and Next (F6) keys.
4. When you are done updating records, press the Enter key.
Data Field List
Recruitment (Key1)
Recruitment Title (display only)
Opening Date (display only)
Closing Date (display only)
Applicant Name (display only)
Applicant ID (display only)
Final Score (display only)
Sex (display only)
Eth (display only)
Hnd (display only)
Vet (display only)
40+ (display only)
Applicant Preferred Loc (display only)
Applicant Preferred Term (display only)
Applicant Preferred Shift (display only)
Applicant Preferred Hrs (display only)
F/P (display only)
App Type (display only)
App Stat
Recruitment (Recruitment Code)
Definition
Key1 field. A code defined by colleges identifying the recruitment process for a
particular position or group of positions.
Length
6 characters
Recruitment Title
Definition
Display only. The descriptive title defined by colleges and associated with a
recruitment code.
Length
20 characters
Opening Date (Recruitment Opening Date)
Definition
Display only. The date the recruitment process is to open.
Length
8 digits
Format
MM/DD/YYYY
Closing Date (Recruitment Closing Date)
Definition
Display only. The date the recruitment process is to close.
Length
8 digits
Format
MM/DD/YYYY
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Applicant Name
Definition
Display only. The name of an applicant.
Length
Applicant Name is displayed from the Applicant Maintenance Screen (PS5012) and
is truncated to 16 characters.
Applicant ID
Definition
Display only. A code assigned to an applicant for the purpose of identification.
Length
9 characters
Final Score
Definition
Display only. The final score assigned to the applicant for a particular application.
Length
5 digits including 1 decimal place
Format
9999.9
Sex (Employee Sex Code)
Definition
Display only. A code identifying an applicant's sex.
Length
1 character
Values
F
M
Female
Male
Eth (Employee Race/Ethnic)
Definition
Display only. A code identifying an applicant's race origin.
Length
1 character (digit)
Values
Defined by SBCTC-ITD as follows:
0
Not indicated
1
Asian American/Pacific Islander
2
Black
3
Native American/Alaskan Native
4
Hispanic
5
Caucasian
Hnd (Employee Handicap Status)
Definition
Display only. A code identifying a category of disability or impairment for an
applicant.
Length
1 character (digit)
Values
Defined by SBCTC-ITD as follows:
Blank
No handicap reported
1
Ambulatory/mobility
2
Visual
3
Hearing
4
Mental/psychological
5
Multiple handicaps
9
Other/unknown
3
Vet (Military Status)
Definition
Display only. A code identifying an applicant's current military status
Length
2 characters
Values
Defined by SBCTC-ITD as follows:
Blank
Non-veteran
DO
Disabled veteran - other than Vietnam
DV
Disabled veteran - Vietnam era
NI
Not indicated
OV
Other than Vietnam era veteran
SV
Spouse of a deceased veteran
VV
Vietnam era veteran
40+ (Over 40 Years of Age)
Definition
Display only. A code indicating if an applicant is over 40 years of age.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
Y
Yes, applicant is over 40.
N
No, applicant is not over 40.
Applicant Preferred Loc (Preferred Location)
Definition
Display only. A code indicating an applicant's preference for work location.
Length
4 characters
Applicant Preferred Term (Preferred Term)
Definition
Display only. The preferred number of months per year that an applicant wishes to
work.
Length
4 digits, including 2 decimal places
Format
99.99
Applicant Preferred Shift (Preferred Shift)
Definition
Display only. A code indicating an applicant's preference for a work shift.
Length
4 characters
Applicant Preferred Hours (Preferred Hours)
Definition
Display only. A code indicating an applicant's preference for work hours.
Length
4 characters
F/P (Preferred Full-Time/Part-Time Indicator)
Definition
Display only. A code indicating an applicant's preference for a full-time or part-time
position.
Length
1 character
Values
4
F
P
Blank
Full-time
Part-time
Both or no preference indicated
App Type (Applicant Type)
Definition
Display only. A code defined by colleges identifying a category of applicants, for
example, open/competitive, promotional, or transfer.
Length
4 characters
App Stat (Applicant Status)
Definition
A code defined by colleges and used to track the progress of each application.
Length
4 characters
Edits
Applicant status code must exist on the Applicant Status Code Table (PS9053).
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