PS0020 – Employee History Screen
Use this screen to view an employee's history records. Each history record documents a personnel
action affecting the employee. The personnel actions are sorted by date beginning with the most recent
personnel action.
In addition to viewing history records, you can use this screen to add, change, and delete records. All
history records are subject to being updated by the job group PG001D (Daily Processing).
User Functions and Key Fields
Func
Key1
Key2
Key3
A (Add); C (Change); D (Delete); I (Inquire)
Employee ID
Leave blank
Leave blank
Using the Screen
On the Employee History Screen, you can:
•
•
•
•
Use the A (add) function to add personnel action records that were not added during the update
process. The "A" function displays one line of the the most recent record and allows entry of
new records.
Use the I (inquire) function to view an employee's history. To view the next screen of a multiplescreen listing for an employee, use the Next (F6) function key. To redisplay the previous screen,
use the Prev (F5) function key.
Use the C (change) function to correct any data contained on the Employee History Screen. To
remove a history record for an employee, remove the personal action date (Date field) for the
record.
Use the D (delete) function to delete an employee's entire history.
Data Fields
Employee ID
Name (display only)
Date
Action
Title
Range/Step
Salary
Pct/FT
Job Term
Dept
Budget
Pos No
Employee ID (EMP-ID)
Definition
A unique number that identifies an employee. This number is usually the
employee's Social Security Number.
Length
9 digits
Data sets
EMP database:
1
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
DED-BAL-D (key)
EMP-A (key)
EMP-ADDR-D (key)
EMP-BENE-D (key)
EMP-BOND-D (key)
EMP-DED-D (key)
EMP-EDUC-D (key)
EMP-HIST-D (key)
EMP-JOB-D (one of 2 keys)
EMP-M (key)
EMP-NAME-D (one of 2 keys)
EMP-YRQ-D (key)
EMPLR-XREF-D (one of 2 keys)
FAC-PLACE-D (key)
LEAVE-DAY-D (key)
LEAVE-XREF-D (one of 2 keys)
PAYR database:
•
•
COH-TRNS-M
TIME-RPT-D
Employee Name (EMP-NAME)
Definition
The full name of an employee.
Length
30 characters
Format
Last, First Middle, Suffix
A compound last name should have a hyphen between its parts. There must be a
comma between the last and first name.
Data sets
EMP database: EMP-M
Not stored in the PAYR database
Personnel Action Date (PERSL-ACTN-DATE)
Definition
The effective date of a personnel action affecting an employee. This is the date of
the most recent personnel action affecting the employee on the following screens:
the Employee Status Screen (PS0001), the Job Status Screen (PS0002), the
Student/Hourly Screen (PS0012), and Student/Hourly Job Screen (PS0013).
Length
6 digits
Format
mmddyy
Data sets
EMP-HIST-D
EMP-M
Personnel Action (PERSL-ACTN)
Definition
2
A code identifying a type of personnel action that affects an employee or a job, for
example, PROM for promotion.
Length
4 characters
Values
Defined by SBCTC-ITD. See the list of valid personnel actions.
The values for this field are retrieved from an employee's history.
Data sets
EMP database: EMP-HIST-D
TBL5 database: PERSL-ACTN-TBL-M
Job Classification Title (JOB-CLASS-TITLE)
Definition
A descriptive title associated with a job classification code. You can use the short
title on reports instead of the long title to save space.
Length
15 characters
Values
Defined by colleges on the Job Class Table (PS9004)
Data sets
EMP-HIST-D
Pay Scale Range (PAY-RANGE)
Definition
A code identifying the pay range, or grade, of a pay scale.
Length
4 characters
Values
Defined by colleges on the Pay Scale Range Table (PS9015)
Data sets
EMP database:
•
•
•
EMP-HIST-D
EMP-JOB-D
FAC-PLACE-D
TBL5 database:
•
•
•
COURSE-SAL-M
JOB-CLASS-TBL-M
PAY-SCALE-TBL-D
Pay Scale Step (PAY-SCALE-STEP)
Definition
A code identifying the horizontal position of an employee's pay for a job on the pay
scale.
Length
1 character
Values
A through R
Data sets
EMP database:
•
•
•
EMP-HIST-D
EMP-JOB-D
FAC-PLACE-D
TBL5 database: COURSE-SAL-M
3
Salary Amount (FULL-TIME-RATE)
Definition
An employee's monthly or annual salary as entered in the Job Full-Time
Rate/Contract Amount field on the Job Account Screen (PS0003).
Length
9 digits, including 3 decimal places
Format
999999.99
Data sets
EMP-HIST-D
Job Percent of Full-Time (JOB-PCT-FULL)
Definition
The percentage of full time that an employee works or has worked on a specific
job.
Length
5 digits, including 2 decimal places
Format
999.99
Data sets
EMP database:
•
•
EMP-HIST-D
EMP-JOB-D
Not stored in the PAYR database
Job Term (JOB-TERM)
Definition
The number of months during which the employee's gross pay is earned.
Length
4 digits, including 2 decimal places
Values
01.nn through 12.nn, where nn represents a fraction of a month, for example:
10.50
Data sets
EMP-HIST-D
EMP-JOB-D
Job Department (JOB-DEPT)
Definition
A code identifying the department that has the primary time reporting responsibility
for an employee's job.
Length
6 characters
Values
Defined by colleges on the Department Table (PS9006).
Data sets
EMP database:
•
•
EMP-HIST-D
EMP-JOB-D
Not stored in the PAYR database
Program/Organization Index (PRG-INDX/ORG-INDX)
Definition
4
The codes for the program index and the organization index against which a
particular employee or job account is expensed.
Length
7 digits
Format
999-9999
Data sets
EMP-HIST-D
Position Number (POS-NUM)
Definition
A code identifying the specific position to which one or more employees are
assigned.
Length
6 characters
Values
Defined by colleges on the Position Table (PS9018)
Data sets
EMP-HIST-D
EMP-JOB-D (one of 2 keys)
POS-A (key)
5