PS0011 – Professional Development History Screen
Use this screen to enter and maintain an employee's professional development experience, such as:
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•
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Identifying an employee's experience and professional development units for placement on a
salary schedule.
Recording the employee's vocational certification, including its expiration date to monitor the
need to renew the certification.
Maintaining the employee's educational history, documenting each degree, certificate, or
diploma that the employee has received.
The screen is divided into two sections:
•
•
The Target Salary Survey section contains a series of fields identifying information about an
employee's professional experience.
The Education History section contains a series of fields identifying the historical information of
the employee's educational achievement.
User Functions and Key Fields
Func
Key1
Key2
Key3
A (Add); C (Change); I (Inquire)
Employee ID
Leave blank
Leave blank
Data Field List
Employee ID
Employee Name (display only)
Outside Expr
Tot CC Expr
Tot Cr Earned
Prev PDU
Curr Yr PDU
Instrn Area
Voc Cer Type
Voc Cert Expir Date
Educ Lvl
CIP
CIP Title
Yr
Institution
Employee ID (EMP-ID) Key1 field.
Definition
Entry required. A unique number that identifies an employee. This number is
usually the employee's Social Security number.
Length
9 digits
Values
College-entered on the Employee Status Screen (PS0001) or Student/Hourly
Screen (PS0012)
1
Edits
On screens where the employee ID field is open, the employee ID must have
been entered into the Employee database on the Employee Status Screen
(PS0001) or the Student/Hourly Screen (PS0012).
On the Employee Status Screen (PS0001) and the Student/Hourly Screen
(PS0012), the employee ID field must not contain spaces.
Data Sets
Employee (EMP) database:
DED-BAL-D (key)
EMP-A (key)
EMP-ADDR-D (key)
EMP-BENE-D (key)
EMP-BOND-D (key)
EMP-DED-D (key)
EMP-EDUC-D (key)
EMP-HIST-D (key)
EMP-JOB-D (one of 2 keys)
EMP-M (key)
EMP-NAME-D (one of 2 keys)
EMP-YRQ-D (key)
EMPLR-XREF-D (one of 2 keys)
FAC-PLACE-D (key)
LEAVE-DAY-D (key)
LEAVE-XREF-D (one of 2 keys)
Payroll (PAYR) database:
COH-TRNS-M
TIME-RPT-D
Employee Name (EMP-NAME) Display only.
Definition
Entry required. The full name of an employee.
Length
30 characters
Format
Last, First Middle; Suffix
A compound last name must have a hyphen between each part, for example
Smith-Jones. There must be a comma between the last and first name, for
example, Smith-Jones, Jane
If the name includes a suffix, the middle name must be followed by a semi-colon,
for example, Johnson, Robert Alan; Jr.
Values
Entered by college on the Employee Status Screen (PS0001).
Can be changed on the Personal Information Screen (PS0004).
Data Sets
EMP database: EMP-M
Total Outside Experience (TOT-OUT-EXPR)
Definition
The number of years of outside experience credited to an employee for placement
on the salary schedule.
Length
2 characters
2
Data sets
EMP-BENE-D
Total Community College Experience (TOT-CC-EXPR)
Definition
The number of years of years of teaching and administrative service experience
credited to an employee.
Length
2 characters
Data sets
EMP-BENE-D
Employee Total Credits Earned (EMP-TOT-CR-EARN)
Definition
The number of academic credits the employee has earned, as supported by official
transcripts.
Length
5 digits, including 1 decimal place
Format
9999.9
Data sets
EMP-BENE-D
Previous Professional Development Units (PREV-PDU)
Definition
The number of total professional development units previously credited to the
employee for placement on the hypothetical salary survey.
Length
4 digits, including 1 decimal place
Format
999.9
Data Sets
EMP-BENE-D
Current Year Professional Development Units (CURR-YR-PDU)
Definition
The total professional development units earned by an employee since the
employee's most recent placement on a salary schedule.
Length
4 digits, including 1 decimal place
Format
999.9
Data sets
EMP-BENE-D
Instructional Area (INSTRN-AREA)
Definition
A code for a faculty member's primary assignment area for placement on the
salary schedule.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
A
51% or more academic
V
51% or more vocational
Blank
Not applicable
Data sets
EMP-BENE-D
3
Vocational Certificate Type (VOC-CERT-TYP)
Definition
A code identifying the type of vocational certificate held by an employee.
Length
1 character
Values
Defined by SBCTC-ITD as follows:
T
Temporary
1
One-year
3
Three-year
5
Five-year
Data sets
EMP-BENE-D
Vocational Certificate Expiration Date (VOC-CERT-EXPIR)
Definition
The month and year in which an employee's vocational certificate expires.
Length
4 digits
Format
mmyy
Data sets
EMP-BENE-D
Educational Level (EDUC-LVL)
Definition
A code for an employee's level of educational achievement.
Length
2 digits
Values
Defined by SBCTC-ITD on the Educational Level Table (PS9030) as follows:
00 Not indicated
01 No academic credentials
02 Grade school
03 Some high school
04 High school diploma
05 Trade certificate
06 Some college
07 Associate's degree
08 Bachelor's degree
09 Master's degree
10 Professional degree
11 Other doctorate
12 Ph.D.
Data sets
EMP database: EMP-EDUC-D
TBL5 database: EDUC-LVL-M
Classification of Instructional Programs (CIP)
Definition
A code identifying a classification of instructional programs for external reporting.
The codes were defined by the Center for Statistics to provide a standard
terminology for collecting, reporting, and analyzing information about instructional
programs.
4
Length
On the Job Status Screen (PS0002), this field can be either two or six digits.
On the Professional Development History Screen (PS0011), this field is six digits.
Values
Entered by SBCTC-ITD on the CIP Table (CM5004) or the CIP2 Table (CM5012).
For a list of valid CIP values, use DataExpress to access Table 3 in the Student
Management System.
Data sets
EMP-EDUC-D
EMP-JOB-D
CIP Title (CIP-TITLE)
Definition
The descriptive title of a College Instructional Program (CIP) code.
Length
26 characters
Data Sets
Not stored in the EMP database
Educational Level Year (EDUC-LVL-YR)
Definition
The year in which the employee earned the degree, certificate, or diploma
identified in an Educational Level field.
Length
2 digits
Data sets
EMP-EDUC-D
Educational Institution (EDUC-INSTIT)
Definition
The name of the educational institution at which the employee earned the degree,
certificate, or diploma identified in the Educational Level field.
Length
20 characters
Values
Defined by SBCTC-ITD
Data Sets
EMP-EDUC-D
Data Sets
Additions and changes made on this screen may update the following data sets:
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5
Employee Education Detail (EMP-EDUC-D)