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St. Lucie Public Schools
Out of District Travel Expense Report
Read Instructions Before Completing Form
Purpose of Trip
Traveler's Name
Home Address
School/Dept. Name
(Approved leave Form Covering entire period of absence including after
work, weekends and holidays is required)
Incomplete or improperly completed forms will be
returned without being processed.
Did you remember to attach your agenda and your hotel bill?
Is the cost strip complete and correct?
Did your administrator sign the approval?
**Social Security #
Method of Travel
Personal
Vehicle District
Vehicle
Car Pool
Driver of Vehicle
~
~
~
AM
PM
Time of Departure
Mileage shall be
paid at the rate of
54.0 cents per mile
based on IRS
guidelines.
Time of Return
Expenses
~
~
~
~
Date
Rental Vehicle
Bus
Private Plane
Airplane
Itinerary
City Arrived At
City Left From
Number of Miles
Vicinity Mileage
Indicate Date
Day
Per Diem ($80.00)
*Lodging (1)
Breakfast ($6.00)
Lunch ($11.00)
Dinner ($19.00)
*Registration Fee
*Communication Expense
*Tolls
*Parking Fees
*Taxi
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Total
$
I certify that the above as true and correct statement of travel expenses incurred
in the conduct of School District business for a public purpose authorized by law.
Signature of Traveler
Date
Fund
Administrative Approval/Principal/Director
Function Object Center Project Program
Date
**Social security numbers are collected, and will only be used, in order to conduct background checks, and, once hired, to process
payroll/personnel action, employment benefits, and retirement benefits.
FIN0023 Rev. 01/16
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INSTRUCTIONS
Please refer to St. Lucie County Public Schools Policy 7.52 for more on Travel Expense Reimbursement
1.
In-State and Out- of-State Travel for employees and authorized persons:
At the option of the Traveler:
$80.00 per diem:
OR lodging at a single occupancy rate plus meal allowance as provided in paragraph 3.
All overnight travel shall be supported by a lodging receipt, regardless of the payment method.
2.
3.
PER DIEM shall be equally prorated for partial periods of time on a quarter day basis beginning with the hour of
midnight (e.g. 1/4 day X $80.00 = $20.00). When out of the District on official business, but not overnight, the
traveler may be allowed meals subsistence as provided in paragraph 3.
Meal Allowances in or out of state
A.
Breakfast
$6.00 When travel begins before 6:00 A.M. and extends beyond 8:00 A.M.
B.
Lunch
$11.00 When travel begins before 12:00 P.M. and extends beyond 2:00 P.M.
C.
Dinner
$19.00 When travel begins before 6:00 P.M. and extends beyond 8:00 P.M.
4.
Mileage Allowance for use of a privately owned vehicle is a fixed rate of 54.0 cents per mile. All mileage shall be
shown from point of origin to point of destination. Mileage is paid based on the Florida Department of
Transportation’s Official Mileage (City to City). Vicinity mileage necessary for conduct of official business is
allowable, but must be shown with exact address as a separate item on the expense report.
5.
All Conference, convention, and Workshop travel shall be supported by a copy of the agenda or program
and registration form. All out-of-state travel shall be supported by a copy of the approved Board agenda
item.
6.
The cost of meals and lodging included in registration fees, or made available to the traveler either through
the conference or hotel, shall be deducted from the per diem or meal allowance at the rates cited in
paragraph 3.
7.
Written receipts for actual costs of lodging, parking, transportation, registration, rental car, commercial carrier,
tolls, or other services are required. Photo copies will not be accepted. All signatures must be in ink.
8.
Complete all information on Travel Expense Report and forward “Administrator Approved” reports to
Accounts Payable. INCORRECTLY PREPARED REPORTS WILL BE RETURNED.
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