St. Lucie Public Schools
SUPERINTENDENT
Purchasing Department
Genelle Zoratti Yost
4204 Okeechobee Road
Fort Pierce, Florida 34947
Voice – (772) 429-3980 Fax – (772) 429-3999
August 29, 2014
TO:
All Prospective Proposers
FROM:
Kim Albritton
Coordinator of Business Services
RE:
RFP 15-07– Solid Waste and Recycling Services
ADDENDUM 1 TO RFP 15-07 – SOLID WASTE AND RECYCLING SERVICES
This addendum is issued as a part of the aforementioned RFP. The changes incorporated herein are an
amendment to and supersede those conditions shown in the original solicitation. The Proposer shall
acknowledge receipt of this addendum by signing this form and returning with their submittal. Failure to do so
may subject Proposer to disqualification.
Q1. Current Billing Data — A review of the current and annual billing information (copies of invoices/statements
and your PO summaries) would be helpful in our preparation of the cost proposal and verification of serviced
locations, please provide documents;
A1. A report summarizing the amount per site (annually) is included in the Addendum. An excel file of
the June 2014 invoice is attached as a separate file.
Q2. Confirmation of all Locations — The list provided (Attachment K) contained facilities located within both the
City of Fort Pierce and Port St Lucie; are these locations serviced under the RFP or by others? Should we
exclude from our submittal?
A2. Page 33 of the RFP requests sites located within Ft. Pierce, FL be excluded for solid waste pricing
but not recycling or yard waste. Also see A12.
Q3. Technical Capabilities — Page 8 of 46 — Evaluation Factor 1— second sentence — as required"
pertaining to time frames; is there a specific time frame for collection services Public School facilities? If so,
can the schedule be provided for the purposes of routing logistics?
A3. We do not have schedule. Services may not be less than once per week and/or twice per week for
kitchens.
Q4. Evaluation Criteria Matrix — Page 11 of 46 # 4 Award, Is there an existing evaluation matrix utilized by the
committee and can you please provide?
A4. No, the criteria and assigned points are listed in the RFP (see page 7).
Q5. Contract Period — Page 11 — Would a different period or term, for instance, 3 year initial term be
considered if offered as an alternative?
A5. Proposers are welcomed to include alternative contract periods and pricing. The scoring will only
be based on the requested contract/pricing term (see page 7 of the RFP).
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School District of St. Lucie County
RFP 15-07
Solid Waste & Recycling Services
Q6. Special Conditions — Page 19 of 46 — paragraph one stipulates that the "Solid waste and recycling shall
be collected in accordance with a schedule provided by the Facilities Department for each week the school is
open", please clarify if different from the schedule (Attachment M) provided.
A6. Attachment M is the school schedule for 2014-2015. Collection shall still occur at all sites during
school breaks but may be reduced.
Q7. Special Conditions — Cont'd — paragraph two indicates that contractor is required: "sanitized" once each
week with a product, please describe the activity expected and the product considered acceptable to the St
Lucie Public Schools.
A7. The dumpsters or waste containers should be cleaned or sanitized to remove oil, grease stains,
and bacteria to prevent noxious odors or be an attractor to rodents, pests or insects. Use of
appropriate degreasers, steaming hot water and high pressure levels to destroy contaminants and
odors that may be repelling to staff, students or visitors. This should be done to prevent health code
violations.
Q8. Special Conditions — Cont'd — paragraph three requires contractor to have a "True Recycling" program,
is this a legal definition, if so please reference source and if not, how will criteria be determined to be
compliant? As the industry’s largest recycler, WMIF successfully operates all types and sizes of recycling
facilities and the expected commercial recyclable stream, as contemplated by this RFP, is processed separate
from the residential Single-Stream materials.
A8. The District is looking for proposers to illustrate how their program reduces the solid waste at
each site. Proposers are also asked to include the manpower effort to implement and run the program.
Q9. Special Conditions — Cont'd — paragraph four requires the contractor to provide "Grapple service" —
please clarify the types of waste, level, frequency, tonnages as described.
A9. Grapple refers to yard debris on an as needed basis. We cannot predict yard debris pick-ups.
This is not for emergency response after major storms.
Q10. Special Conditions — Cont'd — page 20 of 46 — the requirement to provide "portable toilet" service for
all special events — please describe and provide the historical frequency, number and type of unit and facilities
that utilized. Please provide same for the "Emergency Services" and when this provision has been activated.
A10. Emergency Services refers to events such as hurricanes (or other emergency situations), where
the District will still require services. The District requests the vendor service District accounts first.
Strike the following from the RFP:
The contractor shall be required to provide portable toilet service for all special events, renovations etc.,
when required.
Q11. Special Conditions — Cont'd — Environmental Awareness — Please clarify and fully describe the
requirement to become a "partner" with the St Lucie County School Board in all its Green Initiatives and
Sustainability efforts. Is there a monetary requirement? How much has the current provider contributed to the
"partnership"?
A11. There is not a requirement to contribute. The District has various green initiatives and
sustainability efforts and is always looking for recommendations for new programs.
Q12. Attachment 3 — Pricing Schedule — page 33 of 46 - Please clarify the statement: "The District is
considering an independent contract for collection at sites currently serviced by the City of Ft Pierce, FL".
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School District of St. Lucie County
RFP 15-07
Solid Waste & Recycling Services
A12. The pricing in Table B is for Ft. Pierce locations should the District have the opportunity use a
different provider. If the pricing would be different (for Ft Pierce locations) than Table A, please list the
pricing in Table B.
Q13. Attachment 3 — Pricing Schedule — Cont'd — page 33 of 46 - Please clarify what constitutes the total
cost of services per pick-up. Example: providing the container, collection, hauling and disposal.
A13. Any items the vendor would charge for collection of the waste should be included in the
proposed pricing (including federal, state or any other pass-thru fees).
Q14. Attachment L — Current Services - Would the St Lucie County School Board consider increasing
container size in lieu of frequency, to minimize the trips to each facility?
A14. Yes, the District is open to suggestions.
**** RFP due date and time remains unchanged: September 10, 2014 - 3:00 p.m. ****.
________________________________________
Name (Please Print)
___________________________________________
Signature (Authorized Representative of Company)
_________________________________________
Company Name
________________________
Date
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School District of St. Lucie County
RFP 15-07
Solid Waste & Recycling Services
3frbud12.p
St. Lucie County School Board
05.14.06.00.03-010158
Obj
Fund Fac
KSA - Report 4 (Object, Fund, Center)
Fac
9:01 AM
(Date: 6/2014)
PAGE:1
2013-14
2012-13
2011-12
FYTD Activity
FY Activity
FY Activity
3830
0020 PALM POINTE EDUCATIONAL RES.
7,934.03
5,661.50
6,053.76
3830
0031 WHITE CITY ELEMENTARY
7,722.58
5,731.50
6,247.64
3830
0040 WEATHERBEE ELEM
9,789.38
8,835.13
9,631.96
3830
0041 FAIRLAWN ELEMENTARY
9,099.52
9,689.64
8,284.03
3830
0051 MAGNET SCHOOL OF THE ARTS
7,455.28
6,797.63
6,330.08
3830
0061 LAWNWOOD ELEMENTARY
34,621.72
30,321.57
9,564.88
3830
0071 ST. LUCIE ELEMENTARY
11,985.09
10,952.07
10,247.37
3830
0072 DAN MCCARTY MIDDLE SCHOOL
16,577.21
15,190.95
13,926.57
3830
0081 F.K. SWEET ELEMENTARY
9,793.13
8,961.03
7,956.76
3830
0091 SAVANNA RIDGE ELEMENTARY
11,276.61
8,208.31
8,956.71
3830
0102 GARDEN CITY EARLY LEARNING ACA
7,660.77
10,675.95
9,891.04
3830
0111 C.A. MOORE K-8
9,452.69
9,244.94
9,322.36
3830
0121 LINCOLN PARK ACADEMY
23,231.92
21,281.90
19,459.02
3830
0131 ST. LUCIE WEST K-8
16,914.99
12,312.52
13,585.11
3830
0141 SAMUEL S GAINES ACADEMY
21,521.56
21,697.12
21,858.05
3830
0151 ALLAPATTAH FLATS K-8 SCHOOL
11,276.61
8,208.31
8,956.71
3830
0161 FT PIERCE CENTRAL HIGH
34,164.66
33,610.72
34,570.77
3830
0201 FT. PIERCE WESTWOOD HIGH
15,576.46
11,443.00
12,425.27
3830
0205 DALE CASSENS (ALT ED)
15,876.35
15,755.41
15,513.92
3830
0206 DELAWARE SCHOOL
4,049.37
3,426.39
3,426.39
3830
0211 PORT ST. LUCIE ELEMENTARY
0.00
0.00
210.54
3830
0221 MORNINGSIDE ELEMENTARY
11,186.84
8,208.39
8,956.79
3830
0231 LAKEWOOD PARK ELEMENTARY
8,358.78
6,229.21
6,796.96
3830
0241 FLORESTA ELEMENTARY
8,358.78
6,229.21
6,856.96
3830
0251 BAYSHORE ELEMENTARY
7,619.03
5,661.50
6,177.64
3830
0261 NORTHPORT K-8
15,506.46
11,323.00
12,355.27
3830
0271 WINDMILL POINT ELEMENTARY
15,506.46
11,323.00
12,355.27
3830
0281 VILLAGE GREEN ELEMENTARY
3830
0301 PORT ST. LUCIE HIGH SCHOOL
3830
3830
5,991.40
4,388.02
4,788.01
18,852.68
13,870.24
15,010.44
0311 PARKWAY ELEMENTARY
6,141.94
4,388.02
4,788.01
0331 SOUTHPORT MIDDLE SCHOOL
9,514.91
6,934.91
7,567.16
3830
0341 MARIPOSA ELEMENTARY
9,414.27
6,934.90
7,567.17
3830
0351 OAK HAMMOCK K-8
15,996.34
12,884.41
12,784.99
3830
0361 MANATEE K-8
15,490.12
11,323.00
13,626.00
3830
0371 FOREST GROVE MIDDLE
15,369.44
15,190.95
15,282.56
3830
0381 RIVERS EDGE ELEMENTARY
7,652.58
5,661.50
6,177.64
3830
0391 SOUTHERN OAKS MIDDLE SCHOOL
9,514.91
6,934.91
7,567.16
3830
0401 CENTENNIAL HIGH SCHOOL
19,509.84
13,869.81
15,134.35
3830
0411 TREASURE COAST HIGH SCHOOL
22,553.49
16,416.79
17,916.94
3830
0421 WESTGATE K-8
15,897.00
11,323.00
12,355.27
3830
0502 MAINTENANCE DEPARTMENT
12,104.95
8,514.13
8,936.44
3830
0506 FACILITIES OFFICE
309.63
0.00
0.00
3830
0508 AGRI-SCIENCE CENTER
0.00
0.00
154.84
3830
0521 TEACHING AND LEARNING
2,280.24
1,443.72
1,736.29
3830
0522 PROFESSIONAL DEVELOPMENT
70.00
70.00
70.00
3830
0541 MEDIA SERVICES
120.31
0.00
0.00
3830
0551 SLW SERVICES CENTER
8,614.53
7,134.72
6,974.24
3830
0576 DISTRICT ADMIN ORANGE BLOSSOM
9,907.92
10,605.95
10,244.68
3830
0585 MOA @ HARBOR BRANCH
1,400.48
1,135.53
1,238.76
3830
---- GARBAGE COLLECTION
559,223.26
466,004.41
459,838.78
Number of Accounts:
08/29/14
88
************************ End of report ************************
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