St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
January22,2016
TO:
AllProspectiveProposers
FROM:
KimAlbritton
CoordinatorofBusinessServices
RE:
RFP16‐08OccupationalandPhysicalTherapyServices
ADDENDUM1TORFP16‐08
ThisaddendumisissuedasapartoftheaforementionedRFP. Thechangesincorporatedhereinarean
amendmenttoandsupersedethoseconditionsshownintheoriginalsolicitation. TheProposershall
acknowledgereceiptofthisaddendumbysigningthisformandreturningwiththeirsubmittal.Failureto
dosomaysubjectProposertodisqualification.
Q1.Howmanyvendorsdoyouplantoawardpreferredsupplierstatus?
A1. Wedon’thaveapreferredsupplierstatus,butwemostlikelywillawardtomultiplevendorson
theaward.
Q2.Whatisthecurrenthourlypayrateand/oryearlysalaryforeachpositionofOccupationalTherapist,
CertifiedOccupationalTherapistAssistant,PhysicalTherapist,andPhysicalTherapistAssistantlistedon
AttachmentI?
A2.Thesalaryforeachpersoninthesepositionsisdependentuponyearsofexperience. Youmay
visitourwebsiteathttp://www.stlucie.k12.fl.us/departments/human‐resources/salary‐schedules/
toviewthecurrentsalaryschedules.
Q3. ForeachpositionofOccupationalTherapist,CertifiedOccupationalTherapistAssistant,Physical
Therapist,andPhysicalTherapistAssistanthowmanyFull‐TimeEquivalent(FTE)wereutilizedin2014to
2015schoolyear?
A3. OTR—11,COTA‐5,PT‐5,PTA‐2
Q4.Inregardstosupervision,whattypeofoversightisprovidedbytheschoolsystem?
A4. Allemployeesaresupervisedbyourstaff,andschooladministration.EachCOTAisassignedan
OTRforsupervision,eachPTAisassignedaPTforsupervision. Wealsohaveadepartmentchair
forOTandoneforPT. Alsoallemployeesaresupervisedbytheadministratorsoncampuseswhere
servicesareprovided.
Q5.Whatistherequiredpersessiondocumentation?Istherespecifictechnology?
1|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
A5. Eachpersonisrequiredtokeepvaliddocumentationofservicesprovidedutilizingtheforms
wehavedevelopedandtheyarealsorequiredtobillMedicaid. Wehaveanonlinesystemfor
Medicaidbilling.
Q6.Howareawardedfirmsnotifiedofindividualneedsforproviders?
A6. TheExecutiveDirectorofESE/SSwillnotifythecontactofthespecificneeds.
Q7.CouldyoupleaseletmeknowtheprojectedweeklyhoursofservicefortheOT&PT?
A7. 35
Q8. IfthehoursareonAsNeededBasisorPart‐Time,canyoupleaseletmeknowtheamountofweekly
hoursthattheOT&PTworkedduringthe2014‐15academicyear?Iamawarethatthehoursmightnotbe
thesameforthe2015‐16academicyear.However,thiswillprovideuswithabetterunderstandingonhow
weshouldcalculateourcostproposalfortheSt.LucieCountySchoolDistrict.
A8. Wedon’tcurrentlyhaveparttime.
Q9.HowmanyworkingdayswilltheOT&PTworkduringtheschoolyear(ForExample:180daysorless)?
A9. 180‐196
Q10.Whatistheanticipatedawarddate?
A10. EstimatedtobesenttotheBoardforApprovalinApril2016.
Q11.HowmanyOTsandPTsdoyouforeseeneedingforthe2015‐16schoolyear?
A11. Westillhaveonepositionavailable.
Q12.Doyouprovidethediagnosticequipment,tests,scoringsheets,materialsandcomputers/laptopsto
beusedtoprovidethetherapyservices?Ifso,canyoupleaselistwhatkindofequipmentandmaterialswill
beprovided(ForExample:computers,internetaccess,instructionalmaterials,officesupplies,fax/copy
machine,etc…)?
A12.Yes,wesupplyallneededofficematerialsandsupplies. Wedonotsupplypersonalcomputers
forcontractedemployees.
Q13.Wouldthedistrictpayformileagetravellingbetweenschoolcampusesonthesameday?Ifso,what
willbethedistrictIRSStandardRate?
A13.Notforcontractedemployees.
2|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
Q14.Wouldyouconsidercertifiedtherapyassistants,PTAorCOTA?
A14. WehaveCOTAandPTAonstaff. OuropeningisforanOTatthistime.
Q15.WhatgradeswilltheOT&PTprovideservicesfor?Andwhatwillbethecaseload?
A15.K‐12—Caseloadvariesbasedonschoolassignments.
Q16. WhatwouldbethepaymenttermsofSt.LucieCountySchoolDistrict(Net30)?
A16.TheDistrictpaysNet45.
Q17.WouldyouconsideraFlatRate‐FixedRateorRangedependingonthecandidates’levelofexperience?
A17.No
Q18.WhataretheRequiredDocumentsfortheTherapiststostartworkingattheSt.LucieCountySchool
District?ForExample:Fingerprint,StateLicense,CriminalBackgroundCheck,TBTest,anyotherspecific
Certifications.
A18.Fingerprints,DrugTestandmeetingstandardforhire.
Q19.Canyouprovidethecurrentincumbentvendor(s)providingservices?Whatistheincumbent
vendor(s)currentfeerate(s)?
A19. No,thereisnotacurrentincumbentvendorforthisRFP.
Q20.Areyourequiringvendorstosubmitaproposalresponseforbothservicecategoriesorcanwejust
submitforoneofthecategories?
A20. Proposersarenotrequiredtosubmitforall.
Q21.Howmanypositionsareavailable?
A21. Variesbasedonstudentneeds.
Q22.AnticipatedVolume/RevenueassociatedwithRFP?
A22. Wedon’thaveaprojection,thisisanewRFP.
Q23.WhowontheRFPlasttime?
A23. WedonothaveacurrentRFP,thisisthefirsttimetheDistrictissuedanRFPfortheservices
requested.
3|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
Q24.Howmanyyearshasthecurrentvendorbeeninplace?
A24.TheDistrictiscurrentlyusingmultiplevendorstofillallvacancies.
Q25.Areyouhappywithcurrentvendorservices?
A25.Yes
Q26. HowmanyvendorswillbeawardedtheRFP?
A26. SeeA1
Q27.Howmuchwasspentintheprioryearontheseservices?
A27. Informationnotavailableatthistime.
Q28.WhatweretheBillRatesonthelastRFP?
A28. Wedon’thaveapriorRFP.
Q29.Istheneedforfulltimepositionsfortheschoolyear?
A29.Yes
Q30.Howmanyhoursinaschooldayandwhatarethehours?
A30.7Hoursperday
Q31.Howmanyschooldaysinaschoolyear?
A31.180schoolsdaysforstudents.
Q32.Arethereprofessionaldevelopmentdays;ifso,howmany?
A32. Notforcontractedemployees
Q33.Arethereanyprofessionaldevelopmentdayspaidforbythedistrict?
A33. SeeA32.
Q34.Canyoupleaseprovideincumbentinformation(nameandbillrates)forsimilarcontractscurrentlyin
place?
A34.SeeA52.
4|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
Q35.Canyoupleaseprovidetheamountofcontractusage(hoursandtotaldollars)fortheincumbent’s
currentlyprovidingOTandPTservices?
A35.No
Q36.HowmanyvendorsisTheSchoolDistrictofSt.LucieCountyplanningtoawardthiscontractto?
A36. SeeA1
Q37.HowmanystudentsatTheSchoolDistrictofSt.LucieCountyarereceivingSPEDservices,and
specificallyOTandPTservicesbasedonanIEP?
A37. Wehaveover5000studentswithdisabilitiesinthedistrict. Approximately700receivethis
relatedservice.
Q38.InregardstotheabovementionedRFP,woulditbepossibletoprovidethefollowinginformation?



A38. No,wedonothavethisinformation.
Q39.IhaveacoupleofquestionsregardingtheInsuranceRequirements:



Volumeofhours,bycertification,utilizedduringthelastcontractperiod?
Vendorandratesduringthelastcontractperiod?
Willthisbeasingleormultipleaward?
UndertheGeneralLiabilityrequirements,itstates“includingcontractualliability…”General
LiabilitypoliciescanbeendorsedtoprovideContractualLiabilitycoverage,however,suchcoverage
issubjecttothelimitationsandexclusionsofthepolicy.Indemnificationistypicallybroaderthan
insuranceasitrequirescoveragefor“anyandallclaims.”Atthistime,noinsurancecompaniesare
abletoamendtheContractualLiabilityprovisionstofullymeetindemnificationprovisions.
UndertheGeneralLiabilityrequirements,itstates“Coverageistobewrittenonanoccurrenceform
basis…”and“Aperprojectaggregatelimitendorsementshouldbeattached”.Atthistime,GHR’s
policyiswrittenonaclaims‐madebasis,andappliesforthepolicyterm,notperproject. Isthis
acceptable?
30DayNoticeofCancellationtoThirdParties:Atthistime,thecarriersdonotprovideanoticeof
cancellationtothirdparties.TherewouldbeanoticesenttoGHR,whocanthenforwardtothecert
holder.Isthisacceptable?
A39.Wewon'trequirefullinsurancecomplianceuntilcontractaward.Weaskforacknowledgment
oftherequirementsandyourabilitytocomply(afteraward).
Q40.Whatwasthetotalannualexpenditureofthecurrentcontractin2014and2015?
5|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
A40.WeonlyhadacontractforsubstituteOTs.
Q41.ApproximatelyhowmanyhoursperweekwilltheDistrictneedofVendorOTs,COTAs,PTs,and
PTAs?
A41. WehaveonefulltimeopeningforanOT. Thepersonwillwork35hoursperweek.
Q42.HowmanyhoursperweekistheSt.LuciePublicSchoolsestimatingforOccupationalTherapy?
A42. Thepersonwillwork35hoursperweek.
Q43.HowmanyhoursperweekistheSt.LuciePublicSchoolsestimatingforPhysicalTherapy?
A43. Itwouldbethesameiftherewasanopening.
Q44.AreTherapyTestingandEvaluationKitsprovidedbythevendororbytheSt.LuciePublicSchools?
A44. Yes
Q45.AreTherapyMaterialsprovidedbythevendororbytheSt.LuciePublicSchools?
A45. TheDistrictprovidethematerialsfortherapy.
Q46.IscomputeraccesstocompletetheprovisionofservicesprovidedbytheSt.LuciePublicSchools?
A46. Weprovideacomputerforallofourfulltimeemployees. Thisisnotprovidedforcontracted
employees.
Q47.WhataretheexistinghourlycontractratesforOccupationalTherapistandOccupationalTherapist
Assistants?
A47.$55‐60dollars
Q48.WhataretheexistinghourlycontractratesforPhysicalTherapistandPhysicalTherapistAssistants?
A48. WedonothaveanycontractedPT.
Q49.Whataretheaveragecaseloadsforeachdiscipline?
A49. Basedonneed.
Q50.Inregardstobillablehours:


AreIEPmeetingsbillable?
Areorientationsessions,professionaldevelopmentandotherdistrict‐sponsoredmeetingsbillable?
6|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999



Areweallowedtobillforpaperworkanddocumentation?
Areweallowedtobillformileageandtravelbetweenschoolsites?
Howmanyhoursareinatypicalschoolday(i.e.howmanyhoursaretherapistsallowedtobeon‐
siteandbilling)
A50. IEPsarebillable,nomileagecanbebilled,noPD,youaregiventimetodopaperworkand
Medicaidbilling.
Q51.Onwhatdatedoyouanticipateservicestobegin,the16‐17schoolyearorisitpossibleforthe
remainderofthe15‐16schoolyear?
A51.OnthefirstdayofschoolforFY16‐17.
Q52.WhoarethecurrentvendorsforOccupationalTherapy(OT)servicesrequestedinthisRFP?


Pleaseprovidethecurrentbillratebyvendor
Pleaseprovidethe#offulltimetherapistsbyvendor
A52. A+ (NottoExceed‐OT=$60.00/Hour)andProgressus(NottoExceed‐OT=$60.00/Hour)
Q53.WhoarethecurrentvendorsforPhysicalTherapy(PT)servicesrequestedinthisRFP?


Pleaseprovidethecurrentbillratebyvendor
Pleaseprovidethe#offulltimetherapistsbyvendor
A53. A+tosubstitute
Q54.HaveyourcurrentvendorsbeenabletomeetallofyourcurrentOT/PTservicesneed?
A54. No. Thatiswhywehaveoneopeningremaining.
Q55.HowmanydistrictOT/PTsareretiringthisyear?
A55.OutsidethescopeofthisRFP.
Q56.DoesthedistrictcurrentlyhaveanyOT/PTcompensatorytimetomake‐up?
A56. No
Q57.Aretherapistresumesrequiredatthetimeofproposalsubmissionoronlyuponaward?

Ifyes,doesthedistrictwantresumesforallservicesweproposetoprovide?
7|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999

Canweproposetoprovideonlysomeoftheservicesrequested?
A57. Whileresumesarenotrequiredattimeofsubmission,theyarehelpfultoshowthepotential
staffingtheproposercanprovide. Proposersdonothavetosubmitonallrequestedservices.
Q58.HowmanyOTopeningsdoesthedistrictanticipatefillingwiththisRFP?
A61.1
Q62.HowmanyPTopeningsdoesthedistrictanticipatefillingwiththisRFP?
A62. 0
Q63.IsthedistrictinterestedinOT/PTswithspecializedskillsets?
Ifyes,whatspecificskillsets?
A63. Experienceinpediatrics,experiencewithautismanddevelopmentaldelay
Q64.IsthedistrictinterestedinbilingualOT/PTs?
Ifyes,whatlanguages?
A64. SpanishandCreole
Q65.Isthedistrictopentocontractingforpart‐timeOT/PTs?
A65. No
Q66.WhoisresponsibleforpurchasingassessmentequipmentandsuppliesinordertoprovideOT/PT
services?
A66. Thedistrict.
Q67.Insection2.7,areyoulookingforthenumberoftherapistswecurrentlyhaveonstafforhowmany
wewilllooktoplacewithyourschoolsystem?
A67.Providethenumberyourfirmsbelievestheycanprovide/staff(notnecessaryjustwhoison
staffnow).
Q67.ThereisarequirementtoprovideacopyofOT/PTlicenseswiththeproposal,whatisthe
requirementforfirmsthatwillactivelyrecruittoacquiretalentifawardedthecontract?
A68. PleaserefertoEvaluationFactor2(e).
8|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
Q68.DoyouanticipatereleasingabidforSpeech‐LanguagePathologyServicesthisyear?
A68. OutsidethescopeofthisRFP.
Q69.Onpage11,underProposalSections,item6,itstatesthatwearetoincludea“writtenopinionofan
attorneylicensedtopracticelawpursuanttoSection287.084(1)(a).”Wehavealsoreviewedpage19,
paragraph37regardingSection287.084(1)(a).Isthiswrittenopinionrequiredoroptional?Or,canthe
attorneyjustcompleteAttachmentJ?
A69. AttachmentJwillbesufficient.
Q70.Willeachspecialtybeawardedtoasinglevendor?
A70.PleaserefertoSection4,page11.
Q71.Award,oncetheawardhasbeenmade,howwillvendorsbenotifiedofthedecision?
A71.Awardnoticesaresenttoeachvendor. TheDistrictalsopostsitsintenttoawardonthe
websiteandDemandstar.
Q72.Doesthedistrictprovideanorientation?
A72.Yesforemployees,noforcontractedemployees.
Q73.Doesthedistrictuseanon‐lineIEPsystem?Ifyes,whichone?
A73.Yes. WeusethestatewideIEP‐‐PEERwhichisaccessedthroughSunshineConnections.
Q74.Oncethevendorsforthiscurrentsolicitationareawarded,willtheybegiventhe#ofopenpositions
thattheycanfill?
A74.Thenumberofpositionsisbasedoncurrentneeds,whichcanchange.
Q75.Doyouhaveanestimateoftotaltherapyhoursrequired?Ifhoursforthenextschoolyearhavenot
beendetermined,couldyouprovideuswiththetotaltherapyhoursthatwererequiredthisschoolyear?
A75. Wedonothavethisinformation.
Q76.Whatwastheannualexpenditureforallservicesduringthe2014‐2015schoolyear?
A76.Unabletorespondwithoutmoreinformationontypeofservices.
Q77.Arebillratesall‐inclusivefortheentireday,includingassessment,therapy,meetings,planning,
documentation,reportwriting,etc.?
9|Page
St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
A77.Theratesincludedirecttherapy,assessments,IEPmeetings,anddocumentationandreport
writing. Wedonotpayforplanning.
Q78.Doesthedistrictprovidenecessarytrainingsessions,i.e.Medicaidtraining,thatareneededinorder
forthecontractedemployeestodotheirjobseffectivelyandmeetthejobexpectations?
A78.Yes
Q79.Whatisthemaincauseorreasontosendthisprojecttobid?
A79.Theneedtofillvacantpositions.
Q80.Willyouacceptabidfromastaffingcompany,whodoesnotholdalicenseintherapy,butwho
canprovideyouwithTherapistswhoarelicensedinthefieldsoftherapythatyouareseeking?Not
surewhatthismeans.
A80.Thetherapistsneedtobelicensed.
Q81.IsthisRFPsolelyforTherapyfirmsorwouldaproposalfromahealthcarestaffingagencyfor
providinglicensedtherapistsbeconsidered?
A81.Couldbeconsidered.
Q82.MaytheawardedsuppliersutilizeoneoftheirownworkingTherapiststofulfillthe
supervisionrequirement?
A82. No
Q83.Whatisthetimesheetprocess?
A83. Wehaveourownformsthatweutilizefortimesheets.
Q84.Whatistheinvoiceprocess?
A84.Thetimesheetsaresubmittedtoourofficetwiceamonthandwefollowtheschedulepostedfor
paymentfortwicepermonth.
Q85.Whatarethesubmissiondatesforresumesonceawarded?
A85. Immediately
Q86. Whatlevelofexperienceisneededforthetherapisttobeconsidered?
A86. Licensedandexperiencewithprovidingschooltherapyorworkwithpediatrics.
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St. Lucie Public Schools
SUPERINTENDENT
E. Wayne Gent
Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice – (772) 429‐3980 Fax – (772) 429‐3999
Q87. Pleaselistthetopthreeareasforimprovementyouwouldliketoseefromnewcontract
providers. A87. Wehavebeensatisfiedwithourproviders.
Q88. Whatisexpectationandfrequencyforreplacingatherapistthatisill/callsoff?
A88. Immediately
Q89. Isthereaminimumexperiencerequirementforthepersonnelsenttoyourfacility?
A89. NO
Q90. Whatistheaveragelengthofassignment(12months,9months,3months,perdiem)?
A90. Wefollowtheschoolyearcalendar.
Q91. Whatisentailedinthecurrentorientationprocess?
A91. Visits,introductions,professionaldevelopmentontheprocessforIEPdevelopmentandcompletionof
forms.
Q92.Whatarethecredentialrequirementsbeforestartingi.e.varicellaimmunization,onlineclasses,
etc.?
A92.Onlythosethingsrequiredofallemployeessuchasbloodbornepathogens
****RFPDUEDATEIS:February5,2016‐3:00P.M...****.
Name(PleasePrint)
CompanyName
Signature(AuthorizedRepresentativeofCompany)
Date
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