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Advisor Training – IT Resources Mainframe & Web
The Online Audit ...................................................................................................................................................................................2
The Login Screen ..............................................................................................................................................................................3
Choose the Term ...............................................................................................................................................................................4
General Services ...........................................................................................................................................................................5
Information Available on the Online Audit .............................................................................................................................5
Audit Information Available ......................................................................................................................................................6
Don't Forget...................................................................................................................................................................................9
IAPROD (the mainframe)..............................................................................................................................................................10
IAPROD QUICK SIGN ON CHECKLIST ...........................................................................................................................10
Sign On .........................................................................................................................................................................................11
Sample Computer Screens in IAPROD.......................................................................................................................................12
Initial Menu .................................................................................................................................................................................12
003 All Addresses ......................................................................................................................................................................14
105 Course Section.....................................................................................................................................................................15
107 Class List..............................................................................................................................................................................16
109 Student Schedule.................................................................................................................................................................16
Screen 130 – Course Section Meeting Schedule....................................................................................................................17
120 Graphic Student Schedule .................................................................................................................................................18
Screen Help ..........................................................................................................................................................................................20
From Mainframe Data Entry Help for Registrar (just for FYI) ..............................................................................................20
Screen 3 ........................................................................................................................................................................................20
Screen 111 ...................................................................................................................................................................................20
IAPROD User ID Request form – request SIS access, & the Advisor template.............................................................20
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The Online Audit
On the Marist College Academics page http://www.marist.edu/academics/ we have placed both Student Faculty
Resources online.
One of the important resources is Student Audits http://faculty.web4.marist.edu/ahomepg.htm As an advisor you
can connect to the same data the students have available LIVE from the mainframe by choosing the Online Grading
Link on the far right side
This will take you to a login page. Click on the blue button and provide your Marist Computing Account. If you have
been at Marist College a while your account is likely to begin with a ‘J’. This url (Uniform Resource Locator, geek
speak for webpage address) is rather long: http://faculty.web4.marist.edu/afhomepg.htm once you have it in your
browser window you might want to bookmark it. How? Well if you are using Internet Explorer, up in the toolbar
choose FAVORITES and then Add to Favorites. Can’t see it? Turn on the standard buttons by using View – Toolbars Standard Buttons. If you are using Netscape you’d choose Bookmarks, and then Bookmark this page.
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The Login Screen
In order to identify yourself, you must provide a Marist "J account and Password when prompted.
When entering your Password, make sure that you enter it EXACTLY. Make sure that you don't enter more
than 8 characters. If you enter your Password incorrectly, or enter more than 8 characters, you will receive a
403 forbidden message. If you receive this message, you will have to exit your browser completely and try to
access the audit again.
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Choose the Term
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General Services
Audits are available for undergraduate students who began their Marist career in Spring 1990 or later.
Information Available on the Online Audit
There is an amazing wealth of information now available to you online where once you only had access to live data on
the Mainframe. Once you pick a term you have access to the students’ unofficial transcript, a breakout of transfer
credits, holds, and registration status and many other items. You now can search for a student by name or by Student
ID number.
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Audit Information Available
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Don't Forget
In order for your Advisee to request courses via the online registration process you must ENABLE this feature for them
during your advising sessions.
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To keep your audit information private, you MUST exit your browser completely after viewing your audit. This is
especially important if you are accessing your audit from a public area such as a lab. Do NOT permit the browser to
cache your id and password. It is usually a good idea to restart your machine.
IAPROD (the mainframe)
IAPROD QUICK SIGN ON CHECKLIST
1. System ID: MVS
2. Sign On Command: IAPROD
3. System Number: 001
4. Operator Number: assigned
5. Passwords ARE case sensitive. If you are blocked due to a bad password, check your CAPS
LOCK and try again. Password problems and resets can be called into the HelpDesk at Ext. 4357.
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IAPROD
Sign On
Signing onto IAPROD requires that you have an IA User account.* This will be a numeric
operator ID often as simple as four digits. The Student Information System is separate from your
Lotus Notes email, your Web Grading/Elearning/Online Audit J account. IAPROD accounts are
not automatically issued. The IAPROD user request form requires your supervisors’ signature as
well as that of the REGISTRAR prior to delivery to HelpDesk.
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001 is always
used for the
Student
Information
System
Sample Computer Screens in IAPROD
Initial Menu
YY_ Format
Type data on top line as
requested: screen number
or letters, name, semester,
etc
(eg 00F)
Include all call
letters and the
section # sections
Screen: ___
SID: _________
Course: ___________
F=Fall,
S=Spring
W=Winter
U+Summer
Term: ___
Printer Code: __
Basic Rule of Thumb: To find more information or to understand tabled values, place your cursor
over the data in question and press F2. This will show you all tabled values and possibly explain
how they are used. F4 removes you from the table and returns you to the screen.
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003 All Addresses
Permanent
address
Basic Contact Information
003 All Addresses
Screen: ___ SID: 068820035
Sophomore, Suzy Q
Course: ___________
Name: Sophomore, Suzy Q.
Salutation:
Nickname:
01
Street Line 1: 12 Weldon St
Line 2:
City State Zip: Brooklyn
NY 11208
Country Phone: US 718-342-1476 Int:
02
Street Line 1: MSC 11089
Campus Box #
Line 2:
City State Zip: POUGHKEEPSIE
NY
Country Phone: US
Int:
03
Street Line 1: 410-C MIDRISE
Location & campus
phone number
Line 2:
City State Zip: Poughkeepsie
NY 12601
Country Phone: US
-575-5249 Int:
Term: ___
Special Name Flag:
Suppress Name Roll:
Directory Restriction:
Usage
P B
Route:
Maint/Oper e
09-29-2000 l
0218
M
Route:
09-03-2001
0029
L
Route:
07-06-2003
SIS
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105 Course Section
A student could add
Section 118, or 113
but could not expect
to get Section 117.
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107 Class List
You can obtain a class list after you find the section you want
107 Class List
Screen: ___
SID: 999999999
COMMUNITY PSYCH
TORRES, R.
Course: PSYC222L114 Term: 02F FALL
2003
Page
Line
1
2
3
4
5
6
7
8
9
10
Student Name
FREUD, ANNA M
JUNG, CARL
ERIKSON, ERIC K
ADLER, ALFRED
BECK, ARNOLD
PERLS, FRITZ
ROGERS, CARL
LONERGAN, BERNARD
MASLOW, ABRAHAM
GILLIGAN, CAROL
Student ID
999-99-9999
999-99-9999
000-00-0000
111-11-1111
222-22-2222
333-33-3333
444-44-4444
555-55-5555
666-66-6666
777-77-7777
Col Cls Maj
SB
CO
SB
SB
CO
SB
CO
SB
SB
SB
SR
SR
SR
FR
SR
JR
JR
JR
JR
JR
CRJU
COMP
CRJU
PSYC
COMP
SCWK
COMP
PSYC
CRJU
PSYC
1 of
1
Registration Status
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
Enrolled
109 Student Schedule
To view an advisees complete schedule w/ room numbers & instructors
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Student Term Attributes
Screen 130 –Course Section Meeting Schedule
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120 Graphic Student Schedule
136 Transcript Display
Sophomore, Suzy Q
Screen: ___ SID: 999999999 Career: U Undergraduate
Unofficial MARIST UNDERGRADUATE ACADEMIC RECORD
Test Scores:
01-30-95 SAT
VERB=450, MATH=690, TOT=1140
01-30-95 ACT
COMP=26
Degrees Awarded:
BACHELOR OF ARTS
May 31, 2003
School of Computer Science & Mathematics
Major:
Mathematics
Minor:
Psychology Minor
Cum GPA: 3.164
Transfer Credit Applied to FALL 1995
ST. JOHN'S UNIVERSITY
HIST COURSE/GEN
3.00
HIST COURSE/GEN
3.00
School Total:
6.00
-----------------------FALL
1997------------------------Admitted Program:
Computer Science/Math
BACHELOR OF ARTS
Major: Mathematics
----------------------------------------------------------ART 125L112 ARTS - VALUES
A3.00 11.10
ENG 116L134 COLLEG WRITNG I
B+
3.00
9.90
HIST135L115 ORIGINS-MOD TIME
B
3.00
9.00
MATH221L111 CALCULUS I
A3.00 11.10
PSYC101L115 INTRO PSYCHOLOGY
A3.00 11.10
Dean's List
AHRS
EHRS
QHRS
QPTS
GPA
Current
15.00
15.00
15.00
52.20
3.480
Cumulative
21.00
21.00
15.00
52.20
3.480
Printer Code: __
Next Page: __
Next Page: __
AHRS=Attempted
Hours; EHRS=Earned
Hours
Current=Average of
Current Semester
Grades
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Semester driven
GRD Grade Display
Screen: ___
FR
SID: 999999999
CC
BS
IS
Sophomore, Suzy Q
Course: ___________
Term: 03S
SPRING 1999
COMPUTER SCI II
COLL WRITING II
ORIGINS-MOD TIME
COMP STUD CONC
DISCRETE MATH I
Grade
CB
BB+
B
CMSC-121L-113
ENG -117L-144
HIST-135L-118
IS -130L-112
MATH-250L-112
Term GPA Cumulative GPA thru 02F Transfer Hours - 6.00
Total Hours - 35.00
008 Biographic & Demographic 2
Screen: ___ SID: 999999999
2.740
2.859
Earn
Hrs
3.00
3.00
3.00
3.00
3.00
Qual
Hrs
3.00
3.00
3.00
3.00
3.00
Qual
Points
5.10
9.00
8.10
9.90
9.00
15.00
35.00
15.00
29.00
41.10
82.90
Sophomore, Suzy Q
Course: ___________
Term: 03S
1st Next-of-kin Name: Robin Torres
1st NOK Relationship:
Commencement Name:
HMSD ID Number:
Stu Cohort Term:
Student Type:
Student Location:
Special Tag:
Matric Date:
Beginning Semester:
Veteran Flag:
Student Lottery Slot:
Student Lottery Slot #:
99F
0
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REGULAR STUDENT
MARIST COLLEGE CAMPUS
09-01-1999
98F
Course change period
appointment times
N
F01
0102
Student Employed:
Business Phone:
Date Last Maint: 06-07-03
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Screen Help
From Mainframe Data Entry Help for Registrar (just for FYI)
Screen 3
You can perform a name search from one of the name
by entering up to 16 characters of the name in the
Action/Context Line. Alternatively, you can search
entering up to 9 characters of the name in the SID
search screens (002 or 102)
SID field in the
from any SIS screen by
field.
Either way, use this format: last name (space) first name. Don't use commas or
special characters such as an apostrophe.
Screen 111
Prerequisites
The student must have a matriculation record before term
information can be entered on this screen. IE. You must
enter the term and they must be registered at least one credit.
Action Line
Enter SID and Term. (If you are entering program changes,
be sure to use the Term in which they will take effect.)
Source of
Data
The student's program information is carried over from the
Admissions Application Screens (2U6, 2G6), or the Quick
Admit Screen (11A), where the primary and possibly secondary
program(s) are initially entered.
IAPROD User ID Request form – request SIS access, & the Advisor template
See : http://www.marist.edu/it/training/iaform.pdf
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