PPMS User Group
May 29, 2009
Rita Lauzon

 Provides integration between SMS and
PPMS
 Process starts in SMS
 Class information brought over to EC
 Contracts can be updated to EMP
 Assists with MIS reporting

 Produces contracts based on class info
 Calculates salary and percent of full time
 Builds default salary account
 Tracks changes in the course schedule file that may affect contracts
 Allows single or multiple courses per contract

 Allows single or multiple contracts per employee
 Prints Personnel Action Forms for classes and special assignments
 Allows contract remarks
 Produces contracts for classes and special assignments

 Automatic update to job screens
 Provides for tracking of contract status
 Provides a correction process
 Builds a skeleton record in employee database for new instructors

 SM5019 – College Information
 SM5020 – College Quarter Information
 IS1007 – Administrative Unit Codes
 IS2002 – Advisor/Instructor

 Contains information on specific college
 Employee contracts extracts the following to print on contracts:
 College Code
 College Name

SM5020 – College Quarter
Information
 Contains information on each year/quarter
 YRQ key to EC screens
 YRQ and Title used on EC reports
 Extracts First Day YRQ for begin date
 Extracts Last Day YRQ for end date
 Dates can be overridden in employee contracts

IS1007 – Administrative Unit Codes
 User-Defined Codes
 Administrative Unit and Title required
 Categorizes the courses for extracting and sorting
 Used on the PS9047
 Printed and used as selection criteria on
PS4020

 User-Defined Codes
 Used to expedite entry of instructor information on SMS screens
 Can use in place of SSN as key to
Employee Contracts screens
 Prints on employee contract reports

 PS9047 – Administrative Unit Budget
Table
 PS9048 – Course Salary Factors Table
 PS9049 – Employment Status Option
Table

PS9047 – Administrative Unit
Budget Table
 Identify default appropriation, program and organization indexes
 Default program and organization indexes can be overridden
 If Institutional Parameter 1259 = Y and entered on IS1001
 On PS4001

PS9048 – Course Salary Factors
Table
 Identify:
 Pay scale and default placement
 Pay rate code of job
 Contract units for hourly job
 Salary and percent full time calculations

PS9049 – Employment Status
Option Table
 Identify:
 Number of classes on contracts
 Default job classification
 Default pay cycle
 Default subobject and sub-subobject

 IS1001 – Course Schedule
 IS1002 – Class Schedule
 IS1015 – Alternate Room/Instructor

 Used with IS1002
 Used to add, delete and/or maintain course schedule information
 Contains basic information for the course

 Used with IS1001
 Used to add, delete and/or maintain class information
 Contains information specific to the YRQ

IS1015 – Alternate Room/Instructor
 Used for:
 Additional locations
 Additional instructors (team taught)
 EC accesses if team taught indicator is Y
 Salary calculated only from:
 INSTR CONTACT
 INSTIT FTEF

PS0024 – Faculty Placement
Screen
 Used to establish individual employee placement on pay scales
 Only need if placement differs from default on PS9048

Faculty Placement Screen PS0024
Employee XXX-XX-XXXX
Range 01 Step C
Pay Scale Range Table PS9015
Pay Scale MG
Range 01 Step C 586.00
Course Salary Calculation
Hours X Base X Pay
Mult Scale
(Lec) 40 X .1000 X 586.00 = 2344.00
(Lab) 20 X .0750 X 586.00 = 879.00
3223.00
Course Schedule IS1001
Item Number 3480
QTR Contact Lec 40
QTR Contact Lab 20
Course Salary Factors Table PS9048
Salary Base Ind
QTR Contact Lec
QTR Contact Lab
Base Multiplier
.1000
.0750

Course Percent Full-Time Calculation
Hours / Base FTE = Decimal X 100 = Percent
(Lec) 40 / 1000.0000 = 0.040 X 100 = 4.0
(Lab) 20 / 1333.3333 = 0.015
X 100 = 1.5
0.055 X 100 = 5.5
Course Schedule IS1001
Item Number 3480
QTR Contact Lec 40
QTR Contact Lab 20
Course Salary Factors Table PS9048
Salary Base Ind
QTR Contact Lec
QTR Contact Lab
Base FTE
1000.0000
1333.3333

Default Account Determination
From PS9047
Administrative Unit
Budget Table
Based on
Course Administrative Unit
From PS9049
Employment Status
Option Table
Based on
Course Employment Status
Appropriation
Index
Program
Index
Organization
Index
Subobject Sub-
Subobject
Course Schedule
Overrides PS9047
(If entered and
Institution Parameter 1259
CLASS-PROG-ORG = Y)

PS4020J – Class Personnel Action
Forms
 Created using information from:
 Course Schedule File
 PPMS
 Can be used to obtain approval
 Can be used for input into employee contracts screens
 Multiple selection fields for batching

 PS4001 – Contract Course Screen
 PS4002 – Contract Course Summary
Screen
 PS4003 – Contract Special Assignment
Screen

 PS4004 – Contract Remarks Screen
 PS4005 – Contract Payment Screen
 PS4006 – Contract Summary Screen
 PS4007 – Contract Status Screen

PS4001 – Contract Course Screen




Used to enter contract information in preparation for creating contracts
As classes are added, class schedule is flagged as approved and future changes will be logged
Unprotected fields are calculated, but can be changed
If employee does not exist in PPMS, a skeleton record will be built

PS4002 – Contract Course
Summary Screen
 Inquiry Only
 Displays all classes for an instructor for
YRQ
 Displays the salary and contract number for each class

PS4003 – Contract Special
Assignment Screen
 Used to enter special assignment information
 Used for:
 Producing Personnel Action Forms
 Entering approvals
 Printing contracts
 If employee does not exist in PPMS, a skeleton record will be built

PS4004 – Contract Remarks
Screen
 Used to enter and print remarks on contracts
 Remarks for contracts will print below classes
 Remarks for special assignments will print below associated special assignment and on all reports

PS4005 – Contract Payment
Screen
 View only
 Used to review payment information
 Pay period salaries are for information only
 They will be recalculated when updated to job screens

PS4006 – Contract Summary
Screen
 Inquiry only
 Displays all contracts for an instructor for
YRQ
 Provides job data that updates to
Employee Maintenance Screens

PS4007 – Contract Status Screen
 Used to:
 Review and update contract information
 Change contract dates
 Change pay cycle or job class
 Update contract status
 Blank out payroll update date
 Lower portion displays only on inquiry

PG608R – EMPLOYEE
CONTRACT PRINT
 Extracts and prints contracts
 Multiple formats for course information
 Two files for legal verbiage merges
 Two additional message blocks
 Optional payment information printing
 Reprint capability

PS4040J – Update Contracts to
Job Screen
 Updates contracts to job screens
 Multiple scheduling options for update
 Shows results on report
 Includes an exception report
 Sets job status to inactive